GEM

Rourkela Steel Plant AV System Spare Parts Tender SUNDERGARH Odisha 2025 – SAIL Creston, Sennheiser, XILICA, 1 Year Warranty

Bid Publish Date

17-Nov-2025, 6:56 pm

Bid End Date

02-Dec-2025, 4:00 pm

Bid Opening Date

02-Dec-2025, 4:30 pm

Location

SUNDARGARH , ODISHA

Progress

Issue17-Nov-2025, 6:56 pm
AwardPending
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Quantity

22

Category

CONTROL PROCESSOR, CP4, 4-SERIES, CRESTON

Bid Type

Two Packet Bid

Categories 4

EEG MACHINE CENTRAL PROCESSING UNIT DOPPLER MACHINE SPEAKER

Tender Overview

Rourkela Steel Plant (SAIL) invites bids for AV system spares supporting the organization’s existing installation. Scope centers on CONTROL PROCESSOR, CP4, 4-SERIES, CRESTON, GOOSENECK MICPHONE W/STAND, SENNHEISER, DIG. SIGNAL PROCESSOR, SOLAR OF1D, XILICA, SURFACE-MOUNT SPEAKER, 6.5" 2-WAY, CREST, NTWRK, PWR, AMP, AMP-X300, CRESTRON equipment. The procurement is location-based in SUNDERGARH, ODISHA - 769001 with likely one-year installation warranty and 18 months from supply. Key terms require price stability, site demonstration within 30 days of receipt, and joint inspection at central stores. No BOQ items are listed; GST handling is bidder-driven and linked to actual rates. The tender emphasizes adherence to the specification and post-delivery support, making the spares critical to maintain AV reliability across facilities.

Technical Specifications & Requirements

  • No specifications provided in the tender data; bidders must rely on UCS-identified items and provide equivalent makes where indicated.
  • Warranty: minimum 1 year from installation; 18 months from supply.
  • Price: firm price until delivery.
  • Demo/testing: bidder to test and demonstrate equipment at site within 30 days of receipt, free of cost.
  • Inspection: joint inspection by authorized GM/CD and MM representatives at Central Stores.
  • Packing: ensure adequate transit protection with manuals.
  • Make/Model: quoted as indicated or equivalent; must specify exact model if equivalent.
  • Payment/Taxes: GST handling per actuals; GSTIN and RSP PO reference required on invoices.

Terms, Conditions & Eligibility

  • Acceptance: tender specification must be met; offers not confirming specs are liable for rejection.
  • Pricing: firm price during contract period; price variation not applicable post-award until delivery.
  • Warranty/Acceptance: equipment acceptable only with warranty certificate; minimum 1 year installation, 18 months from supply.
  • Vendor Registration: only LTE recipients or registered SAIL vendors are eligible; complete vendor registration form on SAIL tender site.
  • Documents: Annexure 1 & commercial data sheet signed by authorized person; GSTIN of consignee on invoices; pre-bid queries via platform; no need to upload signed copies of the bid.
  • Invoices: GSTIN of consignee 21AAACS7062F2ZP; reference to RSP PO number mandatory.

Key Specifications

    • Product/service names: AV system spares aligned to listed items (CRESTON, Sennheiser, XILICA, Crestron, etc.)
    • Quantities/scale: not specified in BOQ; bidders to infer from project scope and supply needs
    • EMD/Estimated value: not disclosed; tender states firm pricing and L-1 basis
    • Experience: AV systems maintenance or spares supply experience recommended
    • Quality/standards: warranty terms (1 year post-installation, 18 months post-supply); packing quality
    • Delivery/installation: site testing within 30 days; central stores inspection

Terms & Conditions

  • Key Term 1: Price must remain firm during contract period

  • Key Term 2: Warranty 1 year from installation, 18 months from supply

  • Key Term 3: Site testing/demo within 30 days of receipt

Important Clauses

Payment Terms

GST invoicing required with consignee GSTIN; invoices must reference RSP PO number; GST applicability per actuals or lower rates.

Delivery Schedule

Delivery to be completed with material demonstration at site within 30 days of receipt; price variation not applicable up to delivery.

Penalties/Liquidated Damages

Not explicitly stated; however, L-1 basis and non-compliant items may trigger penalties per SAIL procurement terms.

Bidder Eligibility

  • LTE recipient or registered SAIL vendor status required

  • Submission of Annexure 1 & commercial data sheet signed by authorized signatory

  • GSTIN of consignee must appear on invoices

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Required Documents

1

GST registration certificate

2

PAN card

3

Vendor registration form (SAIL) completed

4

Experience certificates for AV systems spares

5

Financial statements (as applicable)

6

GSTIN details and consignee GSTIN on invoice

7

Technical data sheet for offered items

8

OEM authorization (if applicable)

9

Warranty certificates and installation/operational manuals

10

Pre-bid query responses (if submitted)

Frequently Asked Questions

Key insights about ODISHA tender market

How to participate in AV system spare tender in Sundergarh?

Bidders must be LTE recipients or registered SAIL vendors, complete vendor registration, and submit Annexure 1 with commercial data. Provide technical data sheets, OEM authorizations if applicable, and ensure GSTIN on invoices. Ensure compliance with the tender specification and respond to pre-bid queries through the platform.

What documents are required for AV spares tender in Odisha?

Submit GST registration, PAN, vendor registration form, experience certificates for AV systems, financial statements, GSTIN on invoices, technical data sheets, OEM authorizations, warranty certificates, and installation manuals. Ensure all documents accompany the technical bid for scrutiny.

What are the warranty terms for AV spares in this tender?

Materials must be guaranteed for 1 year from installation and 18 months from supply. Demonstrations and testing at site within 30 days of receipt are required, and warranty certificates must accompany acceptance. Non-conforming items may trigger rejection or penalties per procurement terms.

What is the payment and GST invoicing requirement for this tender?

Invoices must include the consignee GSTIN 21AAACS7062F2ZP and reference the RSP PO number. GST shall be reimbursed per actuals or applicable rates, whichever is lower, with bidder responsible for correct GST calculation and compliance.

What delivery timeline is specified for AV spares testing?

The bidder must demonstrate the supplied equipment at the site within 30 days of receipt at no cost. This demonstration is part of joint inspection at Central Stores, ensuring functionality before acceptance.

Which items are covered under this AV spares tender in Odisha 2025?

The tender encompasses a range of AV components including CONTROL PROCESSOR CP4 4-SERIES, CRESTON, GOOSENECK MICROPHONE with stand, SENNHEISER devices, DIG. SIGNAL PROCESSOR, XILICA, SURFACE-MOUNT SPEAKER 6.5" 2-WAY, CRESTRON products, and related network and amplifier equipment. BOM is not disclosed; bidders must align with UCS specifications or offer equivalent.

What standards or makes are acceptable for this AV tender?

Offers must confirm to tender specs; equivalent makes are allowed if they match exact technical specifications in the UCS. If using equivalent makes, please specify model numbers. No technical deviation is allowed, and a data sheet must accompany the bid.

What is the eligibility criterion related to LTE bids in this procurement?

Only bids issued under LTE (Limited Tender Enquiry) are considered. Other suppliers are deemed unsolicited. To participate, ensure LTE eligibility, complete vendor registration, and provide required documentation and data sheets for evaluation.

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