Indian Air Force Toner Cartridges Tender Barielly Uttar Pradesh 243001 ISO/IS 550 Compliant 2026
Bid Publish Date
02-Sep-2026, 7:23 pm
Bid End Date
12-Sep-2026, 9:00 am
Location
Progress
Tender Overview
Organization: Indian Air Force, Department Of Military Affairs. Procurement: Toner Cartridges / Ink Cartridges / Consumables for Printers for use with generic printer/ multifunction devices. Location: Bareilly, Uttar Pradesh 243001. No explicit start/end dates or estimated value published; BOQ includes 0 items. Key differentiator is mandatory adherence to shelf life and compliance terms, including OEM authorization and cybersecurity certificates. Unique clauses require non-obsolete products with at least 7 years residual market life and explicit End User Certificate handling. This tender emphasizes supplier integrity, warranty, and post-award compliance to government contracting norms.
Technical Specifications & Requirements
- Product category: GENERIC cartridge/consumable attributes (class, color, model numbers, and OEM compatibility).
- Minimum requirements: Minimum yield for replacement cartridge; shelf life minimum 2 years at supply.
- Compliance items: End User Certificate format, Malicious Code Certificate, Manufacturer Authorization from OEM, and proof of 3 years of government supply experience.
- Documentation: OEM authorisations, performance/certification evidence, and evidence of non-obsolescence.
- Security/compliance: confirm no embedded malicious code and adherence to standard procurement norms.
- Delivery expectations and installation specifics are not detailed; emphasis placed on life-cycle and risk management.
Terms, Conditions & Eligibility
- Experience: Bidder or OEM must have supplied same/similar cartridges to Central/State Govt or PSUs for the last 3 years with annual contracts; primary product value must meet the criterion in bunch bids.
- Shelf life: minimum 2 years usable shelf life at the date of supply; balance should be available.
- Documentation: End User Certificate format, OEM authorization, Malicious Code certificate, GST, PAN, and financials to be uploaded with bid.
- Liability/IP: Joint liability with assignee/sub-contractor; no assignment without consent; no sub-contracting without prior approval.
Key Specifications
-
Product: Toner Cartridges / Ink Cartridges / Consumables for printers
-
Category: GENERIC; Printer/MFP model compatibility unspecified
-
Color: Generic color variants (as offered by OEM)
-
Model numbers: OEM printer cartridge/consumable model numbers must be stated
-
Minimum yield: Replaceable cartridge yield must meet OEM specs
-
Shelf life: minimum 2 years at supply date
Terms & Conditions
-
EMD: not disclosed in data; ensure clarity in bidder response
-
Eligibility: 3 years government/PSU supply experience required
-
Warranty/Support: shelf life and post-delivery obligations emphasized
Important Clauses
End User Certificate
End User Certificate must be in buyer's standard format; no deviation.
Malicious Code Certificate
Bidder must certify absence of embedded malicious code; breach leads to contract termination.
Manufacturer Authorization
OEM authorisation required where bidding is through distributor; include full details.
Bidder Eligibility
-
3 years of regular supply to Central/State Govt/PSU for similar cartridges
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Not under liquidation or bankruptcy; provide undertaking
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OEM authorization available for supplied cartridges
Tender Data
Bid Details
Quantity
26
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Warranty Period
3 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Bareilly
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bareilly | Bareilly | - | - | 26 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9839501.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for last 3 years (government sector)
Financial statements (audited or bank statements)
End User Certificate (buyer standard format)
OEM authorization/authorisation from Original Equipment Manufacturer
Manufacturer/Seller Malicious Code Certificate
Shelf life certification showing minimum 2 years
Proof of non-liquidation status (undertaking/upload)
Any prior contracts or performance evidence with Central/State Govt/PSU
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | RICOH, Canon, HP, Samsung, Kyocera, Toshiba, Epson, Brother, Fujifilm, Konica Minolta, Xerox, SHARP, CWC, PRINTMARK Powered by Landmark, PANTUM, Lexmark, Linton, TVS Electronics |
| GENERIC | Type of Cartridge/Consumable | Ink Cartridge |
| GENERIC | Color of the Ink/Toner | Magenta |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | SC-T5430M |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | C13T41D300 |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 501 to 1000, 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid on toner cartridges tender in Bareilly Uttar Pradesh 2026?
To bid, verify eligibility for central govt procurement, prepare OEM authorisation, End User Certificate in the buyer format, Malicious Code Certificate, GST/PAN, and 3 years govt/PSU supply experience evidence. Ensure minimum 2-year shelf life and provide the required warranty terms. Submit with bid response and comply with assignment/sub-contract rules.
What documents are required for IAF printer consumables tender 2026?
Submit GST certificate, PAN, 3-year govt/PSU supply evidence, financial statements, OEM authorization, End User Certificate, Malicious Code Certificate, and shelf life proof showing 2-year minimum. Include prior contracts and performance details if applicable to demonstrate reliability.
What are the technical specifications for toner cartridges in this bid?
Details are generic: cartridge class, printer/MFP brand compatibility, cartridge type, color, OEM model numbers, and minimum yield. Emphasize that actual model numbers and yield must be specified by bidders per OEM data, ensuring compatibility with government procurement standards.
What are the eligibility criteria for 3-year govt supply experience?
Bidders must provide evidence of regular manufacture and supply of similar cartridges to Central/State Govt or PSU for the last 3 years, with copies of relevant contracts showing annual quantities delivered each year.
What is the shelf-life requirement for cartridges in this tender?
Supplied cartridges must have a usable shelf life of at least 2 years at the date of supply, with remaining usable life clearly documented. This helps ensure long-term usability in government systems.
How is End User Certificate handled for this IAF tender?
End User Certificate must be provided in the buyer’s standard format. The supplier should ensure that the recipient is the Indian Air Force and that the certificate aligns with government procurement practices to avoid disqualification.
Are there cybersecurity certificates required for toner cartridge suppliers?
Yes. Bidders must provide a Malicious Code Certificate confirming absence of embedded malware and indemnifying against data loss or device damage caused by software components from the cartridge or associated firmware.