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Directorate Of Higher Education Maharashtra Video Equipment & IT Hardware Tender 2026 - AC 1.5 Ton, 4K Cam, IS Standards

Bid Publish Date

11-Feb-2026, 10:16 am

Bid End Date

26-Feb-2026, 5:00 pm

Location

AURANGABAD , MAHARASHTRA

Progress

Issue11-Feb-2026, 10:16 am
AwardPending
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Quantity

25

Key Highlights

  • • Specific brand/OEM requirements: None stated in data; verify in ATC.
  • • Technical certifications: IS/ISO standards not specified; confirm in ATC
  • • Special clauses: 25% quantity variation right during contract and currency of contract
  • • Eligibility criteria: Review ATC for vendor experience and financial requirements
  • • Warranty/AMC: Not specified; confirm post-award terms in ATC/contract
  • • Penalties/Performance bonds: Not disclosed; verify in ATC
  • • Delivery/Installation: 25% quantity flex, minimum 30 days extension rule
  • • Delivery location: Maharashtra state; procuring organization is Directorate Of Higher Education

Tender Overview

The Directorate Of Higher Education in Maharashtra intends to procure a diverse set of audio-visual and IT hardware and related equipment. The catalog includes 1.5 Ton AC, Video Light HF-250 Pro, Editing Software, Camera Tripod, 128 GB V60 Card, 4K Video Cam, Audio Video Mixer, Wireless Microphone System, 14 ft Stand, Round Table, Office Chair, Desktop PC, and Card Reader 3.0. The order covers 13 distinct items, with a broad scope across classroom, studio, and administrative setups. The tender references a flexible quantity framework, enabling up to 25% quantity variations at contracted rates. The procurement emphasizes standard-compliant AV and IT gear suitable for higher-education environments, with delivery times linked to the original delivery schedule and potential extensions per the option clause. The process appears to be governed by buyer-added terms and an ATC document, signaling additional bidder obligations.

Key differentiators include a structured quantity-flexibility clause and a multicomponent equipment mix spanning climate control, imaging, connectivity, and ergonomic furnishings, all within a government procurement context in Maharashtra.

Technical Specifications & Requirements

  • Product categories span climate control (1.5 Ton AC), imaging (4K Video Cam, Video Light HF-250 Pro, Camera Tripod, 128 GB V60 Card), post-production (Editing Software), AV integration (Audio Video Mixer, Wireless Microphone System), and IT/office gear (Desktop PC, Card Reader 3.0, Office Chair, Round Table, 14 ft Stand).
  • Items total: 13 distinct catalog entries; no item-specific specs provided in tender data.
  • Delivery terms: Quantity adjustments up to 25% at contract, with delivery period calculations based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Contractual basis: Buyer has added terms and an ATC document; bidders should review the ATC for compliance requirements.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in data (confirm during bid submission).
  • Delivery timeline: Extended-time calculation available; original and extended delivery periods apply per option clause.
  • Payment terms: Not specified in data; typical government procurement may include milestone or post-delivery payment terms.
  • Documents: Prepare standard GST, PAN, experience certificates, financials, and OEM authorizations per ATC; ensure compliance with buyer terms.
  • Warranty/Support: Not specified; verify during ATC review and in contract.
  • Bidder qualifications: Review eligibility against ATC and any organization-specific requirements; ensure capability to supply a mixed AV/IT hardware bundle.

Key Specifications

  • 13-item procurement: AC, lighting, editing software, cam gear, memory card, 4K cam, AV mixer, wireless mic system, stands/tables/chairs/PC, card reader

  • Estimated value and item quantities: Not disclosed; anticipate multi-item supply bundle

  • Experience: Not specified; bidders should verify in ATC

  • Compliance: Review ATC for standards and testing requirements

Terms & Conditions

  • 25% quantity variation right during procurement and contract execution

  • Delivery period adjustments follow a defined formula with a 30-day minimum

  • ATC governs additional bidder obligations and compliance requirements

Important Clauses

Delivery Terms

Delivery quantity may vary by up to 25% at contract; extended delivery period uses (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.

Option Clause

Purchaser may increase ordered quantity up to 25% during currency at contracted rates; both original and extended periods apply.

ATC Reference

Bidder must comply with uploaded ATC document and any buyer-added terms; ATC contains specific submission and compliance requirements.

Bidder Eligibility

  • Supply capacity for 13-item AV/IT hardware bundle to higher education institutions

  • Ability to meet 25% quantity variation and related delivery calculations

  • Compliance with ATC terms and OEM authorization as required

Documents 5

GeM-Bidding-8894461.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 1.5 Ton AC 1.5 Ton AC 1 pieces buyer.sssmgmp 15
2 Video Light HF-250 Pro Video Light HF-250 Pro 4 pieces buyer.sssmgmp 15
3 Editing Software Editing Software 1 pieces buyer.sssmgmp 15
4 Camera Tripod Camera Tripod 2 pieces buyer.sssmgmp 15
5 128 GB V60 Card 128 GB V60 Card 2 pieces buyer.sssmgmp 15
6 4K- Video Cam 4K- Video Cam 2 pieces buyer.sssmgmp 15
7 Audio Video Mixer Audio Video Mixer 1 pieces buyer.sssmgmp 15
8 Wireless Microphone System Wireless Microphone System 2 pieces buyer.sssmgmp 15
9 14 Fit Stand 14 Fit Stand 2 pieces buyer.sssmgmp 15
10 Round Table Round Table 1 pieces buyer.sssmgmp 15
11 Office Chair Office Chair 4 pieces buyer.sssmgmp 15
12 Desktop PC Desktop PC 2 pieces buyer.sssmgmp 15
13 Card Reader 3.0 Card Reader 3.0 1 pieces buyer.sssmgmp 15

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar AV/IT hardware supply

4

Financial Statements (last 2-3 years)

5

EMD/Security Deposit documents (as per ATC)

6

Technical bid documents and compliance certificates

7

OEM Authorization/Authorsations (if required by ATC)

8

Any additional documents specified in ATC

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid in Maharashtra AV equipment tender 2026?

Bidders should review the ATC, prepare GST, PAN, financials, experience certificates, and OEM authorizations. Ensure capability to supply 13 item categories including AC, lighting, cam gear, and IT hardware. Comply with the option clause for up to 25% quantity variation and the delivery-time formula. Submit all documents as per Terms and Conditions.

What documents are required for Maharashtra AV procurement bid 2026?

Prepare GST certificate, PAN, experience certificates for similar supply, financial statements, EMD/Security as per ATC, technical bid documents, OEM authorizations if applicable, and any additional ATC-specified documents. Ensure compliance with supplier eligibility criteria and delivery terms.

What are the delivery terms for quantity variation in this tender?

The purchaser may increase or decrease quantity up to 25% at contracted rates. Delivery timelines follow the last date of the original delivery order, with extension rules based on the (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Which items are included in the Maharashtra AV procurement 2026?

The bundle includes 1.5 Ton AC, Video Light HF-250 Pro, Editing Software, Camera Tripod, 128 GB V60 Card, 4K Video Cam, Audio Video Mixer, Wireless Microphone System, 14 ft Stand, Round Table, Office Chair, Desktop PC, and Card Reader 3.0.

What standards or certifications are required for this bid?

The tender references an ATC with buyer-added terms; verify required standards in ATC. Expected to align with AV/IT equipment norms, including potential IS/ISO considerations and OEM authorizations as specified in the ATC.

When is the EMD and payment terms for the Maharashtra AV tender?

EMD amount is not disclosed in the provided data; bidders should confirm exact EMD value in the ATC. Payment terms are not specified here; typical government contracts may follow milestone or post-delivery payment, to be clarified in ATC.

What is the scope of work for the 13-item AV/IT bundle in this tender?

Scope spans climate control, imaging, editing, AV integration, memory/storage, and furniture/office equipment. Ensure supply integrity across 13 item categories, meeting delivery and after-sales expectations as defined in the ATC and Terms & Conditions.

How to verify OEM authorizations for this Maharashtra procurement?

Check ATC for required OEM authorization documents; suppliers should provide manufacturer authorization letters or distributorship proofs for each brand in the 13-item bundle, ensuring compliance with procurement guidelines and warranty terms.