GEM

Indo Tibetan Border Police Fruit Tender Lahul & Spiti Himachal Pradesh 2025 - ISI/ISO Compliant & MSME EMD Exemption

Bid Publish Date

28-Nov-2025, 10:48 pm

Bid End Date

20-Dec-2025, 9:00 am

Location

LAHUL AND SPITI , HIMACHAL PRADESH

Progress

Issue28-Nov-2025, 10:48 pm
AwardPending
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Quantity

3375

Category

APPLE ROYAL

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/OEM requirements: Authorized wholesaler/retailer certificate from central/state government.
  • • Technical certifications: FSSAI certificate; PAN; GST; ITR for three financial years.
  • • Special clause: up to 25% variation in quantity with contractually defined delivery extension.
  • • Eligibility: MSME exemption possible with valid MSME certificate; traders may be ineligible for EMD exemption.
  • • Warranty/AMC: not specified; bidders should align with standard government supply norms and verification processes.
  • • Penalties/Performance bond: not explicitly outlined; rely on standard clauses and ITBP procurement rules.

Categories 2

APPLE BANANA

Tender Overview

The opportunity is issued by Indo Tibetan Border Police (ITBP) under the Central Armed Police Forces to procure a broad category of fresh fruits for distribution in the Lahul & Spiti, Himachal Pradesh (172113) region. The scope covers multiple fruit varieties including APPLE ROYAL, BANANA, CHIKU, GUAVA, GRAPES (BLACK and GREEN, WITHOUT SEEDS), KHJUR, KIWI, LITCHI, MANGO, ORANGE, PAPAYA, PEAR, POMEGRANATE, PINEAPPLE, MUSKMELON, WATERMELON. While no BOQ items are listed, the contract contemplates quantity adjustments up to 25% of bid quantity and extended delivery timelines at contracted rates. The buyer mandates specific certificates and adherence to EMD/warranty guidelines, with MSME exemptions for EMD under GeM policies. This tender emphasizes supplier credibility, government service delivery, and timely supply against dynamic demand in a high-altitude logistics zone.

Technical Specifications & Requirements

  • Product category: fresh fruits including the listed varieties; no seeds indicated for some items (e.g., GRAPES GREEN/BLACK WITHOUT SEEDS).
  • Delivery scope: governed by option clause allowing up to 25% quantity variation and potential extended delivery period from the last delivery order date.
  • Certificates and compliance: mandatory uploads of government-authorized wholesaler/retailer certificates, FSSAI certificate, PAN, GST, ITR for FY 2022-23 to 2024-25, and performance declarations from relevant government bodies.
  • EMD: Exemption possible for MSME traders under GeM; otherwise EMD submission and bid security are required; physical EMD submission locations listed (various ITBP SHQ units in Shimla region).
  • Special conditions: bidder must ensure readiness to supply per contract terms, with extension rules and delivery calculations defined by the option clause. Any deviations may lead to rejection.
  • Quality/standards: references to ISI or ISO standards are not specified; bidders should confirm standard compliance in their technical bid.

Terms, Conditions & Eligibility

  • EMD: Exemption possible for MSME (MSME certificate required); otherwise, bid security must be deposited.
  • Documentation: upload PAN, GST, FSSAI, ITR for 2022-23 to 2024-25, and performance declarations from government bodies.
  • Submission: scanned bid security copy with the bid and physical EMD deposited within 2 hours of bid end date at designated ITBP units in Shimla.
  • Delivery terms: option clause allows up to 25% quantity increase/decrease at contracted rates; delivery period adjustments follow a defined calculation with minimum 30 days.
  • Eligibility: authorized wholesaler/retailer certificate required; manufacturer status preferred for EMD exemption; traders excluded from some exemptions.
  • Penalties: not explicitly stated; bidders should anticipate standard performance-related clauses and potential LDs per government procurement norms.

Key Specifications

  • Product/service names: assorted fresh fruits including APPLE ROYAL, BANANA, CHIKU, GUAVA, GRAPES (BLACK/GREEN without seeds), KHARJUR, KIWI, LITCHI, MANGO, ORANGE, PAPAYA, PEAR, POMEGRANATE, PINEAPPLE, MUSKMELON, WATERMELON

  • Quantities: up to 25% bid quantity variation allowed via option clause

  • Delivery: period calculated based on original delivery period; minimum 30 days; extended delivery allowed

  • EMD/fees: possible MSME exemption; otherwise standard EMD submission required

  • Certifications: FSSAI, GST, PAN, ITR for three financial years; government performance declarations

Terms & Conditions

  • EMD exemptions for MSMEs require valid MSME certificate; traders may be excluded from exemption.

  • Quantity adjustments up to 25% of bid quantity during contract and currency; delivery period adjustments follow a defined formula.

  • Bid documents must include FSSAI, GST, PAN, ITR for 3 years, and performance declarations from government bodies.

Important Clauses

Payment Terms

EMD upfront as per GeM/MSME rules; no explicit payment timeline provided in data; bidders should expect standard government payment terms post supply verification.

Delivery Schedule

Delivery period starts from the last date of the original delivery order; additional time computed as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Clause not specifically stated; bidders should assume standard LDs for delay per procurement norms and contract terms.

Bidder Eligibility

  • Authorized wholesaler/retailer certificate from central or state government

  • MSME status with valid MSME certificate for EMD exemption (traders may be excluded)

  • FSSAI, GST, PAN, and ITR compliance for three financial years

  • Performance declaration from government institutions related to past supply tasks

Past Similar Tenders (Historical Results)

5 found

BANANA,MANGO,GRAPES,MUSKMELON,WATERMELON,PINEAPPLE,CHICKOO,PAPAYA,POMEGRANATE

Indian Air Force

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Posted: 26 February 2025
Closed: 19 March 2025
GEM

Apple Royal Gala,Apple Fuji,Apple Delicious,Apple Indian Royal,Banana Poovan,Banana Red,Banana Gree

Hqids

Posted: 13 May 2025
Closed: 3 June 2025
GEM

APPLE,BANANA,ORANGE,GUAVA,GRAPES,PAPAYA,CHICKOO,KINNOW,POMEGRANATE

Indian Air Force

Posted: 26 November 2024
Closed: 17 December 2024
GEM

MUSSAMBIE,BUTTER BANANA,BANANA GREEN,MANGO BP,MANGO LANGRA,GRAPES SEED LESS,APPLE SHIMLA,POMEGRANAT

Indian Navy

Posted: 5 March 2025
Closed: 26 March 2025
GEM

BANANA,MANGO,GRAPES,MUSKMELON,WATERMELON,PAPAYA,MUSSAMBIES,POMEGRANATE

Indian Air Force

BANGALORE, KARNATAKA

Posted: 28 May 2025
Closed: 18 June 2025
GEM

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Required Documents

1

GST registration certificate

2

PAN card

3

FSSAI certificate

4

ITR for 2022-23, 2023-24, 2024-25

5

Performance declaration from relevant government institution

6

MSME certificate (if claiming EMD/exemption)

7

Authorized wholesaler/retailer certificate

8

Bid security / EMD submission ( scanned with bid ) and physical EMD at specified ITBP locations

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for ITBP fruit tender in Lahul Spiti 2025?

Bidders should submit GST, PAN, FSSAI, and ITR documents for 2022-23 to 2024-25, plus performance declarations. MSME bidders may claim EMD exemption with valid MSME certificate; upload scanned EMD and submit at designated ITBP units in Shimla before bid end, per GeM terms.

What documents are required for ITBP fruit procurement in Himachal Pradesh?

Required documents include GST certificate, PAN, FSSAI, ITR for three years, MSME certificate (if claiming exemption), authorized wholesaler/retailer certificate, performance declarations, and bid security as applicable, uploaded with the bid and physically deposited at the specified ITBP SHQ locations.

What are the delivery and quantity variation terms for this tender?

The option clause allows up to 25% variation in bid quantity during contract; delivery period extensions are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Original delivery timeline applies unless extended by option clause.

Which certifications are mandatory for ITBP fruit supply bidders?

Mandatory certifications include FSSAI, GST, PAN, and ITR for the financial years 2022-23, 2023-24, 2024-25. An authorized wholesaler/retailer certificate is required; performance declarations from government bodies may be requested.

Are EMD exemptions applicable for all bidders in this ITBP tender?

EMD exemptions are possible for eligible MSME bidders with valid MSME certificates under GeM; traders are typically excluded from exemptions. If not eligible, bidders must submit standard EMD as per GeM terms and provide bid security.

What is the scope of fruits covered in the ITBP procurement in Himachal?

The procurement covers a wide range of fruits: APPLE ROYAL, BANANA, CHIKU, GUAVA, GRAPES (BLACK/GREEN, WITHOUT SEEDS), KHARJUR, KIWI, LITCHI, MANGO, ORANGE, PAPAYA, PEAR, POMEGRANATE, PINEAPPLE, MUSKMELON, and WATERMELON, intended for distribution in the high-altitude district.

What are the payment terms for ITBP fruit contracts in this bid?

The data does not specify exact payment terms; bidders should anticipate standard government payment practices after delivery verification, with terms defined in the final contract. Ensure compliance with submission and performance declarations to facilitate payment processing.

How to verify eligibility criteria for ITBP procurement in Himachal Pradesh?

Eligibility requires valid GST and PAN, FSSAI clearance, three years ITR, and performance declarations from government bodies. MSME status may grant EMD exemption; ensure authorized wholesaler/retailer certificate is in place and submit scanned EMD with the bid.