Indian Audit And Accounts Department Thrissur Cab Hiring Tender 2026 Premium Sedan 2500 km 320 hrs Kerala
Progress
Tender Overview
The procurement by the Indian Audit And Accounts Department in Thrissur, Kerala calls for monthly basis cab and taxi hiring services in premium sedan category. The contract scope is calculated as 2500 km total distance and 320 hours of usage, with Local 24x7 service coverage. Estimated contract value is ₹13,800,000 and the earnest money deposit is ₹69,000. An office of the service provider must be located within the consignee’s state, with DD-based EMD options and hardcopy submission within five days of bid end/opening. A dedicated OEM/ bidder support line and escalation matrix are required. The bidder may be liable to quantity/duration adjustments up to 50% as per the optional clause. This tender emphasizes timely salary/wage payments by the service provider and submission of client proof of past experience.
Technical Specifications & Requirements
- Service category: Premium sedan cab/taxi on a monthly basis with 2500 km and 320 hours allocation
- Coverage: Local Thrissur (24x7), with support line and escalation matrix for service
- Financial terms: EMD ₹69,000 (DD payable to PAO O/o the A&E Thrissur); bid to include scanned DD proof and deliver hard copy within 5 days
- Documentation: Include proof of non-liquidity, undertaking not under liquidation, and certificates requested in ATC/Corrigendum
- Past experience: Acceptable proofs include contract copies with invoices, client execution certificates, or equivalent
- Compliance: Dedicated/ toll-free contact, and service support commitments from bidder/OEM
- Payment of salaries: Service provider to pay staff first and claim from Buyer with statutory documents
Terms, Conditions & Eligibility
- EMD submission method: Account Payee Demand Draft payable to PAO O/o the A&E Thrissur; scanned DD proof uploaded
- Office location: Service provider must have a local office in the state of the consignee
- Financial standing: Bidder must avoid liquidation or bankruptcy; an undertaking is required
- Documentation: All relevant certificates must be uploaded; missing documents lead to rejection
- Payment terms: Salaries paid by the service provider prior to claiming from the buyer
- Quantity/duration flexibility: Up to 50% increase/decrease allowed before and after contract award
- Support and escalation: Dedicated toll-free support and a defined escalation matrix required
Key Specifications
-
Service category: premium sedan cab/hire
-
Distance: 2500 km
-
Hours: 320 hours
-
Geography: Thrissur, Kerala
-
Contract value: ₹13,800,000
-
EMD: ₹69,000
-
Payment terms: salaries paid by provider prior to reimbursement
-
Support: dedicated toll-free line and escalation matrix
Terms & Conditions
-
EMD of ₹69,000 via DD payable to PAO O/o the A&E Thrissur
-
Office must be located in the consignee's state with documentary evidence
-
50% quantity/duration flexibility before/after contract award
-
Dedicated service support line and escalation matrix required
-
Salaries/wages to be paid by provider upfront; statutory documents to be provided
-
Past experience proofs acceptable include contracts with invoices or client certificates
Important Clauses
Payment Terms
Service provider must pay staff salaries first and then claim from Buyer along with PF/ESIC documents and bank statements; no payment until statutory compliance is demonstrated.
Delivery Schedule
Contract covers 2500 km and 320 hours of premium sedan service with 24x7 local coverage; delivery readiness aligned to contract award and service start date.
Penalties/Liquidated Damages
Escalation matrix required; specific LD rates not stated; bidder must adhere to service levels and deliverables as per ATC.
Bidder Eligibility
-
Not under liquidation or bankruptcy, valid undertaking submitted
-
Experience in providing cab/taxi services for similar scale
-
GST registered with financial stability and ability to deploy staff
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
20
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Monthly Basis Cab & Taxi Hiring Services - Premium Sedan; 2500 km x 320 hours; Local 24*7
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9200360.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates (past cab/taxi service contracts)
Financial statements or proof of financial position
EMD payment proof (DD) or online payment receipt
Technical bid documents and compliance certificates
OEM authorization (if applicable)
Proof of office location within the state of the consignee
Escalation matrix and dedicated service support contact details
Undertaking not in liquidation or bankruptcy
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for cab hiring tender in Thrissur Kerala 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹69,000 via DD payable to PAO O/o the A&E Thrissur, and technical compliance documents. Include office proof in Kerala, dedicated support contact, and escalation matrix. Upload scanned DD proof and send hard copy within 5 days of bid end.
What documents are required for premium sedan cab tender in Thrissur?
Required documents include GST registration, PAN, past experience proofs (contracts with invoices or client certificates), financial statements, EMD DD receipt, OEM authorizations if applicable, and proof of local office in Kerala. Ensure all ATC/corrigendum certificates are uploaded.
What are the EMD details for this Thrissur cab contract?
EMD is ₹69,000, payable via Account Payee Demand Draft to PAO O/o the A&E Thrissur. A scanned DD proof must be uploaded with the bid, with the hard copy delivered to the purchaser within 5 days after bid end/opening.
What are the delivery/service terms for 2500 km and 320 hours?
Contract covers 2500 km and 320 hours of premium sedan hire with 24x7 local availability. Service readiness must meet the escalation matrix and dedicated toll-free support. Delivery readiness aligns with contract award; ensure compliance with statutory payroll documentation.
What are the payment terms regarding salaries for staff?
Service provider must pay staff salaries upfront and then claim reimbursement from the Buyer, including PF/ESIC documentation and bank statements showing payments. No payment until statutory compliance is demonstrated by the provider.
What qualifications define bidder eligibility for this tender?
Eligible bidders must avoid liquidation/bankruptcy, have GST registration, demonstrate relevant cab/taxi service experience, and provide financial stability documentation. An undertaking confirming eligibility should be included with the bid submission.
How can bidders demonstrate past experience for this contract?
Proof can include contract copies with invoices, client execution certificates, or third-party inspection notes. The documents must show service execution for similar cab/taxi deployments and contract value to satisfy the experience criteria.
What support and escalation requirements exist for this bid?
Bidders must provide a dedicated toll-free service line and an escalation matrix with contact numbers. This ensures prompt issue resolution and service continuity for the Thrissur premium sedan cab contract.