GEM

Hindustan Petroleum Corporation Ltd Mechanical & Housekeeping Services Tender 2025 - HPCL Procurement, GST Declaration, 80,000 INR EMD

Bid Publish Date

24-Dec-2025, 4:20 pm

Bid End Date

03-Jan-2026, 5:00 pm

EMD

₹80,000

Location

EAST GODAVARI , ANDHRA PRADESH

Progress

Issue24-Dec-2025, 4:20 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 9

NON CLINICAL SERVICE OTHER SERVICE CLEANING WORK HOUSEKEEPING SERVICES SERVICES FACILITY MANAGEMENT HOSPITALITY SERVICE ACCOMMODATION HOSPITALITY RELATED SERVICES

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) seeks bids for Mechanical and Housekeeping services under a custom bid for services. The contract requires a total lumpsum quotation inclusive of GST, with an EMD of ₹80,000. The procurement is open to bidders who adhere to HPCL’s terms and upload all required documents. The tender emphasizes adherence to attached formats (GS T declarations and DMS submissions) rather than GeM eBG formats. Location is not specified in the data. A key differentiator is the contractual flexibility clause allowing a quantity or duration adjustment up to 25% at contract issue or during performance. This tender emphasizes compliance with HPCL’s GTC superseding, and the need to address delivery and financial risk through timely performance, replacement of defective material, and avoidance of bankruptcy events.

Technical Specifications & Requirements

  • Category: Mechanical and Housekeeping services
  • Quantity: Not defined (BOQ shows 0 items)
  • EMD: ₹80,000
  • Pricing: Quote a total lumpsum value incl. GST in rupees
  • Documentation: Upload required documents per tender attachments; GST declaration; acceptance of GTC; delisting undertaking; bidder organization details
  • Formats: Use tender-provided formats for Bid Security (BGs); GeM eBG not accepted
  • Delivery/Performance: Termination rights if delivery obligations are unmet or if seller becomes insolvent
  • Relationship terms: HPCL terms shall supersede; 25% quantity/duration adjustment rights
  • Payments: Bills in the name of consignee; no explicit payment schedule provided
  • Risk controls: Timely delivery, replacement of defective items, and avoidance of misrepresentation

Terms, Conditions & Eligibility

  • EMD: ₹80,000 (as per tender data)
  • Bid formats: Quote lump-sum inclusive of GST; upload all stipulated documents
  • Acceptance: Acceptance of HPCL GTC; delisting undertaking required
  • Clause in contract: HPCL may terminate for material non-compliance, delivery failures, insolvency, or misrepresentation
  • Quantity/duration adjustment: Up to 25% either at issue or during contract; bidder must accept revised scope
  • Payment terms: Bills raised in consignee name; no explicit milestone terms provided
  • Documentation: Vendor organization details, GST declaration, and related KYC/eligibility documents
  • Compliance: HPCL terms supersede; bidders must adhere to attachments and formats

Key Specifications

    • Category: Mechanical and Housekeeping services
    • EMD: ₹80,000
    • Pricing: Lump-sum value inclusive of GST
    • Documentation: Upload per tender attachments and GST declaration
    • Formats: Use specified tender formats for BGs; GeM eBG not accepted
    • Delivery/Termination: HPCL can terminate for non-delivery or insolvency; contract superseded by HPCL terms
    • Quantity/duration adjustment: Up to 25% at contract issue or during performance

Terms & Conditions

  • EMD of ₹80,000 required with bid submission

  • Lump-sum price inclusive of GST; no itemized BOQ data

  • Quantity/duration may be adjusted up to 25% at issuance or during contract

  • HPCL terms supersede; adherence to GTC and tender attachments mandatory

  • Bills to be raised in consignee name; required GST declarations and bidder details

Important Clauses

Payment Terms

Bills to be raised in the name of consignee; total Lump Sum inclusive of GST; no milestone schedule specified

Delivery Schedule

Delivery/fulfillment timeline governed by HPCL terms; contract may be terminated for delivery failure or insolvency

Penalties/Liquidated Damages

Contract may be terminated for material breach; misrepresentation; non-delivery; insolvency; no explicit LD percentage provided

Bidder Eligibility

  • Upload all stipulated HPCL tender documents

  • Adhere to HPCL GST declaration and ATC terms

  • Agree to 25% quantity/duration adjustment if required

Past Similar Tenders (Historical Results)

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Custom Bid for Services - Security Services and Housekeeping Services on monthly basis

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Closed: 23 June 2025
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Required Documents

1

Bidder Organization details

2

HPCL GST Declaration

3

Acceptance of GTC

4

HPCL Delisting declaration undertaking

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for HPCL mechanical and housekeeping services tender 2025?

Bidders must submit the total lumpsum price inclusive of GST, along with required HPCL documents: Bidder Organization details, HPCL GST Declaration, Acceptance of GTC, and HPCL Delisting declaration. Ensure compliance with attached tender formats and upload all documents before the due date. HPCL terms supersede other conditions.

What documents are required for HPCL procurement bid 2025?

Required documents include Bidder Organization details, HPCL GST Declaration, Acceptance of GTC, HPCL Delisting declaration undertaking. Ensure the GST certificate, PAN, and experience certificates are ready if requested in attachments. Upload per tender attachment formats for successful submission.

What are the payment terms for HPCL housekeeping services tender 2025?

Payments are billed in the name of the consignee; bidders must quote a lumpsum inclusive of GST. The data does not specify milestone payments; ensure compliance with HPCL payment terms and submission of invoices per contract requirements.

What standards or certifications are required for HPCL service tender 2025?

The tender requires GST compliance and adherence to HPCL GTC; specific ISO or IS standards are not listed in available data. Vendors should rely on attached contractual terms and ensure GST declarations and vendor compliance formats are met.

When is the 25% quantity/duration adjustment allowed in HPCL tender 2025?

The buyer may increase or decrease contract quantity or duration up to 25% at the time of issue; once issued, adjustments may still occur up to 25% during performance. Bidders must accept revised scope if invoked.

What happens if HPCL terms are violated in the 2025 procurement?

HPCL may terminate the contract or any part thereof for material term non-compliance, non-delivery, bankruptcy, insolvency, or misrepresentation. This ensures HPCL can safeguard performance and financial integrity throughout procurement.