Indian Army DMA Ambala Spare Parts Tender for Tatra Vehicle Components 2026 ISO 9001 BIS Ambala Haryana
Progress
Key Highlights
- • ISO 9001 certification requirement for bidder or OEM
- • BIS licence and type test certificates mandatory
- • Material Test Certificate required with supply
- • Functional Service Centre in the state of the consignee or establish within 30 days
- • Dedicated toll-free service number and escalation matrix mandatory
- • Option clause allows ±25% quantity variation during/after contract
- • OEM / OEM-certified resource or authorized reseller for installation
- • Five BOQ items with unspecified quantities; focus on vehicle spare parts for Tatra
Tender Overview
Organization: Indian Army, Department of Military Affairs. Location: Ambala, Haryana 133001. Procurement: Spare parts and assemblies for Tatra vehicles including Head Gasket, Flot Oil Tank, Oil Seal, Assemble Cable, and Button Horn. Quantity/Value: Not disclosed; BOQ items listed as five entries with unspecified quantities. Scope: Installation/commissioning and ongoing service support obligations per ATC terms. Differentiator: OEM-certified installation/commissioning and guaranteed service presence in-state. Unique clauses include option to adjust quantity by up to 25% and calculated delivery timelines; emphasis on OEM/authorized reseller execution.
Technical Specifications & Requirements
- Standards & Certifications: ISO 9001 (certificate required for bidder or OEM). BIS licence and type tests / approval certificates must be uploaded. Material Test Certificate to accompany supply and buyer lab will determine acceptance.
- Service & Support: Functional Service Centre in the consignee state (or establish within 30 days of award); dedicated toll-free service line; escalation matrix provided.
- Delivery & Installation: Installation, commissioning, testing, configuration, training (if applicable) to be carried out by OEM / OEM-certified resource or authorized reseller; delivery period can be extended per option clause with minimum 30 days logic; delivery begins from last date of original order.
- Documentation: Include GST, PAN, experience certificates, financial statements, EMD/Security documents, OEM authorizations, type test certificates, and material test certificates with supply.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity or contracted quantity during and after award.
- EMD & Payment: EMD amount not disclosed in data; payment terms and security deposit to be per tender ATC and product specifications. Delivery timeline linked to original delivery order with extension rules.
- Warranty & Penalties: On-site or carry-in warranty terms; penalties or LD details not explicitly listed; service-center commitment required.
- Submission: Upload all required certificates (ISO 9001, BIS, type test, approvals) and material test certificates; ensure presence of service center documentation and escalation matrix.
Key Specifications
-
Product names from tender category: Head Gasket Tatra, Flot Oil Tank Tatra, Oil Seal, Assy Cable Complete, Button Horn
-
Five BOQ items with quantities not disclosed; focus on spare parts for Tatra vehicle fleet
-
Standards: ISO 9001 certification required; BIS licence and type test certificates mandatory
-
Quality documents: Material Test Certificate to accompany supply; buyer laboratory acceptance criteria
-
Service requirement: OEM-certified installation and service centers across the state
-
Delivery terms: option-based quantity adjustment up to 25% with delivery period extension rules
Terms & Conditions
-
Quantity may be adjusted by up to 25% at contract placement or during currency
-
Install/commission/test/train to be executed by OEM-certified personnel
-
Must furnish ISO 9001, BIS licenses, type tests, and material/test certificates
Important Clauses
Payment Terms
Payment terms aligned with ATC; EMD submission required; details to be as per bid document
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time rules apply per option clause
Penalties/Liquidated Damages
Penalties not explicitly listed; implied via delivery and warranty conditions; ensure compliance with service center obligations
Bidder Eligibility
-
Bidder must hold ISO 9001 certification (or OEM certification)
-
BIS licence and type test certificates required
-
Functional Service Centre in state of Ambala (or plan to establish within 30 days of award)
Tender Data
Bid Details
Quantity
13
Category
Head Gasket Tatra
Bid Type
Single Packet Bid
Bid Validity
75 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Head Gasket Tatra , Flot Oil Tank Tatra , OIL SEAL , ASSY CABLE COMPLETE , BUTTON HORN
Pre-Bid & Qualification
Pre-Bid Date
10-10-2026 12:00:00
Pre-Bid Venue
Ambala Cantt Near Jaggi City Center. Pl Cont 8825069625 for more information.
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ambala
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ambala | Ambala | - | - | 8 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9990103.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Head Gasket Tatra
For TATRA
Flot Oil Tank Tatra
For TATRA
OIL SEAL
For TATA 2.5 Ton
ASSY CABLE COMPLETE
For TATA 2.5 Ton
BUTTON HORN
For Maruti gypsy
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Head Gasket Tatra | For TATRA | 8 | nos | pegasusjango@14 | 15 | |
| 2 | Flot Oil Tank Tatra | For TATRA | 2 | nos | pegasusjango@14 | 15 | |
| 3 | OIL SEAL | For TATA 2.5 Ton | 1 | nos | pegasusjango@14 | 15 | |
| 4 | ASSY CABLE COMPLETE | For TATA 2.5 Ton | 1 | nos | pegasusjango@14 | 15 | |
| 5 | BUTTON HORN | For Maruti gypsy | 1 | nos | pegasusjango@14 | 15 |
Categories
8
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar vehicle spare parts supply
Financial statements for the last 2–3 years
EMD documents as per ATC (amount not disclosed in data)
Technical bid documents and compliance statements
OEM authorization/authorisations (if bidding as reseller)
ISO 9001 certificate ( bidder or OEM)
BIS licence and type test certificates
Material Test Certificate to accompany supply
Evidence of functional Service Centre or plan to establish within 30 days
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for Indian Army spare parts tender in Ambala?
Bidders must submit GST, PAN, experience certificates, financials, EMD as per ATC, and technical/compliance documents. Ensure ISO 9001 and BIS licenses are uploaded, plus OEM authorizations if bidding as reseller. Installation must be by OEM-certified personnel, with service center evidence.
What documents are required for the Ambala army spares bid 2026?
Submit GST certificate, PAN, experience certificates for similar Tatra part supply, financial statements, EMD documentation, technical bid, OEM authorizations, ISO 9001 certificate, BIS licence, type test certificates, and material test certificate with supply.
What standards must be met for vehicle spare parts procurement?
Bidders must meet ISO 9001 certification, BIS licence, and provide type test certificates. Material Test Certificate must accompany supply, and the buyer’s lab will determine acceptance based on tests.
When is delivery expected after order for Ambala spares tender?
Delivery period begins from the last date of the original delivery order, with potential extension per option clause. Minimum extension logic ensures at least 30 days for increases in quantity, as applicable.
What is required for after-sales service in this tender?
OEM-certified installation and service support must be provided, with a functional service center in the consignee state or established within 30 days of award; dedicated toll-free support and escalation matrix are mandatory.
What is the eligibility criteria for Indian Army vehicle spares bid?
Eligibility includes ISO 9001 (or OEM), BIS licensing, ability to provide material test certificates, and a service center presence or plan to establish one; experience in similar government vehicle spare parts supply is required.
How is quantity variation handled in this tender?
The Purchaser may increase or decrease quantity up to 25% of bid/contracted quantity at placement and during currency; delivery timelines adjust based on the new quantity with minimum 30-day extension.
What are the key certification requirements for bidders?
Key certifications include ISO 9001 for bidder or OEM, BIS licence, and type test certificates; ensure Material Test Certificate accompanies supply and all certificates are uploaded with the bid.