Marketing Division IOC VHF Transceiver Tender India 2026 Digital Handheld Base Repeater MHA QR Q2
Bid Publish Date
15-Jul-2026, 12:29 pm
Bid End Date
29-Jul-2026, 12:00 pm
Location
Progress
Quantity
37
Category
Digital Hand-held VHF Transceiver as per MHA QR
Bid Type
Two Packet Bid
Key Highlights
- • OEM authorization letter required with tender submission
- • UL/ATEX/IECEX is certificate requirement; non-Chinese certificate holder
- • 25% quantity increase/decrease option during contract
- • In-country OEM office for after-sales service mandatory
- • Functional Service Centre establishment within 30 days of award
- • Bluetooth-enabled VHF transceivers with MHA QR (Q2) conformity
- • Supply, installation, testing, commissioning, and operator training included
- • Conformity to governing specifications and channel/spacing requirements
Categories
3
Tender Overview
The Marketing Division of Indian Oil Corporation Limited invites bids for Digital VHF Hand-held Transceiver, Digital VHF Base/Mobile Transceiver Set, and Digital VHF Repeater Set in line with MHA QR (Q2) specifications. Tender scope includes supply, installation, testing, commissioning, operator training, and any required statutory clearances. Although the estimated value and EMD are not disclosed in available data, the procurement targets compliant, OEM-authorized equipment with after-sales support via local service centers. A key differentiator is strict adherence to MHA QR standards, with full lifecycle provisioning. The opportunity requires a licensed OEM/channel partner with in-country service capability.
Technical Specifications & Requirements
- Equipment categories: Digital VHF Hand-held Transceiver, Base/Mobile Transceiver Set, Repeater Set per MHA QR (Q2).
- Standards/Conformity: Governing Specifications conformant, IS/IEC/UL/ATEX/IECEX certifications as applicable; product must be [standard] compliant.
- Core specs: Minimum number of channels and minimum channel spacing; digital emission modulation supported; Bluetooth integration in product.
- Performance: Minimum average battery duty cycle, audio distortion (%) for transmitter and receiver; rated audio distortion specs.
- Operational features: Bluetooth available, compatibility with on-site or carry-in warranty; delivery with installation, testing, commissioning, and operator training.
- Compliance & installation: OEM authorization required, registered office in India for after-sales; functional service center in each consignee state or establishment within 30 days of award; UL/ATEX/IECEX certification where specified, certificates not from bordering nations.
- Documentation: bidder must provide MAF (Manufacturer’s Authorization Letter), proof of service centers, and OEM compliance with explicit tender terms.
Terms, Conditions & Eligibility
- Option clause allows quantity variation up to 25% at contract time and during currency at contracted rates.
- Scope includes supply, installation, testing, commissioning, and operator training with any required statutory clearances.
- OEM requirements demand registered Indian office for after-sales; imported products need authorized seller with India service support.
- Mandatory service centers in the state of each consignee; if none, establishment within 30 days of award.
- Bidder must attach MAF, OEM authorization clearly naming bidder and tender, valid on bid date; include is-certificate UL/ATEX/IECEX and non-Chinese certificate holder.
- No dates or location details in this summary; bidders should verify terms at bid submission.
Key Specifications
-
Digital VHF Hand-held Transceiver
-
Digital VHF Base/Mobile Transceiver Set
-
Digital VHF Repeater Set
-
Minimum number of channels and minimum channel spacing
-
Bluetooth capability in the product
-
Battery duty cycle (5/5/90) in hours
-
Transmitter audio distortion percentage
-
Receiver rated audio distortion
-
Conformity to governing specifications (MHA QR Q2)
-
OEM authorization and India-based service support
Terms & Conditions
-
EMD amount not disclosed in available tender data
-
Option clause permits up to 25% quantity variation
-
Delivery/installation/commissioning included; training provided
-
OEM authorization and India-based after-sales service mandatory
-
Service centers required in consignee states; 30-day establishment otherwise
-
UL/ATEX/IECEX certificates to be submitted; non-Chinese certificate holders
-
Bluetooth-enabled, channel-spaced digital VHF equipment per MHA QR
Important Clauses
Delivery & Option Clause
Quantity may be increased/decreased by up to 25% at contract and during currency; delivery timelines tied to last delivery order date with proportional adjustments and minimum 30 days.
OEM Authorization
Bidder must provide OEM Manufacturer's Authorization Letter on OEM letterhead, naming bidder, tender, and valid on bid date.
Service Center Requirement
Bidder/ OEM must have functional service center in each consignee state; if absent, establish within 30 days post-award; payment release contingent on evidence.
Bidder Eligibility
-
Authorized dealer/distributor/channel partner of OEM for VHF walkie-talkies
-
MAF valid, clearly naming bidder and tender
-
Evidence of in-country after-sales service capability
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Digital Hand-held VHF Transceiver as per MHA QR (Q2) , Digital VHF Base / Mobile Transceiver Set as per MHA QR (Q2) , Digital VHF Repeater Set as per MHA QR (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Chennai
Delivery Pincodes
600081
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Durgesh Nishikant Waddepalli | 600081,No.2, Ennore high road, Tondiarpet, Chennai- 81 | Chennai | Tamil Nadu | 600081 | 35 | 15 | - |
Authority Records
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Documents 11
GeM-Bidding-9608804.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
CATALOG-Specification-3
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Conformity | Conformity to Technical Requirements/Governing Specifications | As per the Qualitative Requirements (QRs) / TDs of "Digital Hand-held VHF Transceiver Set", the same has been prepared and approved by the Ministry of Home Affairs (MHA), Government of India. In reference to the Letter No.: B.V-7/2024-25-C-(VHF)-Q, Dated 2nd June 2025, Issued by Communication & IT Directorate,Central Reserve Police Force (CRPF), East Block-7, Sector-1, R.K. Puram,New Delhi - 110066. (The approved QRs/TDs document has been uploaded on the GeM Portal for reference) |
| General | Minimum Number of Channels | 450-500 |
| General | Type of Digital Emission (Modulation) Supported | 7K60FXE, 7K60FXD |
| General | Minimum average battery duty cycle (5/5/90) (in Hours) | 10-15 |
| Transmitter | Audio Distortion (%) | 2-3 |
| Receiver | Rated Audio Distortion | 2-3 |
| Configuration | Bluetooth available in the product | Yes |
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Required Documents
GST registration certificate
PAN card
Experience certificates of similar VHF transceiver supply
Financial statements (last 3 years)
EMD/Security deposit documents (as applicable)
Technical bid documents proving compliance with MHA QR Q2
OEM Manufacturer's Authorization Letter (MAF)
OEM service center proof and after-sales support letters
UL/ATEX/IECEX certificates (not from China-border) and non-Chinese certificate holder confirmation
Frequently Asked Questions
How to bid for the IOC VHF transceiver tender in India 2026?
Bidders must submit MAF, OEM authorization, and proof of Indian service centers; include UL/ATEX/IECEX certificates, GST, PAN, financials, and experience certificates. Ensure Bluetooth capability and MHA QR Q2 conformity; delivery includes installation, testing, commissioning, and operator training. Verify option clause permissions for quantity variations up to 25%.
What documents are required for IOC VHF transceiver procurement in India?
Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD documentation, MAF, OEM service center evidence, and technical compliance proofs showing adherence to MHA QR Q2 standards and safety certificates not from bordering countries.
What are the technical standards for VHF transceivers in this IOC tender?
Produk must be Bluetooth-enabled, support minimum number of channels with specified channel spacing, exhibit specified battery duty cycle, and meet MHA QR Q2 conformity; transmit and receive audio distortion must meet the stated percentages; ensure compliance with applicable UL/ATEX/IECEX certificates.
When is the delivery timeline and option period for IOC VHF equipment?
Delivery is tied to the last date of the original delivery order with an option to extend for increased quantity. The extended time uses a formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, and may be extended up to the original delivery period.
What is required for after-sales service in IOC VHF procurement?
Bidder must demonstrate a functional Service Centre in each consignee state or establish within 30 days of award; payment is contingent on documentary evidence of service capability and authorized after-sales support from the OEM.
What OEM certifications and authorizations must accompany the bid?
Submit a valid Manufacturer's Authorization Letter on OEM letterhead naming the bidder, with tender reference and bidder name; ensure the certificate holder is not from China-border countries and include UL/ATEX/IECEX where required.
What is the scope of supply for the IOC VHF tender?
Scope includes supply, installation, testing, commissioning, and operator training, plus any statutory clearances. The bid price must cover all cost components; on-site or carry-in warranty dictates service center feasibility and payment deliverables.
What is the role of Bluetooth in the proposed VHF equipment tender?
Bluetooth capability is a mandatory feature in the product as per tender specs; bidders must verify Bluetooth module compatibility with base, handheld, and repeater configurations, ensuring secure pairing, firmware updates, and compliant safety standards.
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Documents 11
GeM-Bidding-9608804.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
CATALOG-Specification-3
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS