Mineral Resource Department Chhattisgarh GIS Software Tender 2025 RAIPUR ISI/OEM Licensing & Support
Bid Publish Date
07-Nov-2025, 4:28 pm
Bid End Date
08-Dec-2025, 5:00 pm
EMD
₹1,50,000
Location
Progress
Key Highlights
- • OEM licensing policy and number of licenses as per OEM terms
- • Hosting/deployment options (on-premises, cloud, or hybrid)
- • EMD ₹150000 and 3-year turnover evidence for OEM
- • Delivery extension mechanics: ±25% quantity, minimum 30 days
- • Authorized OEM after-sales support requirement in India
- • Installation/commissioning/training to be performed by OEM or authorized reseller
- • Licensing scope includes patches, bug fixes, and version upgrades
- • No BOQ items; GIS software solution with comprehensive licensing
Tender Overview
The procurement by the Mineral Resource Department Chhattisgarh in RAIPUR, CHHATTISGARH is for a Geographic Information System (GIS) Software (V2) package. The bid includes GIS software types, licence scopes, platform types, hosting/deployment options, and OEM support terms. An EMD of ₹150,000 is required to participate. The scope also references licensing duration, number of licenses, and training provisions tied to the OEM policy. A provision allowing quantity variation up to ±25% accommodates procurement flexibility. The BOQ lists no line items, indicating a comprehensive software and licensing solution rather than discrete hardware components.
Technical Specifications & Requirements
- Category: GIS Server, Desktop GIS, Image Handling and Processing, 3D Analysis, Spatial Analysis, Location Tracking
- Licensing scope: Types of licences, duration (months), OEM licensing policy, number of licences per OEM policy, platform type, hosting/deployment, OEM support window for patches, bug fixes, and version upgrades
- Deployment options: On-premises, cloud, or hybrid hosting as defined by the vendor; training days available (0+)
- Product features: GIS server capabilities, desktop GIS features, image handling, 3D analysis, spatial analysis, and location tracking functions
- OEM requirements: Registered Indian office for after-sales support; installation/commissioning/training by OEM or OEM-certified resource; manufacturer authorization if using distributors
- Performance/compatibility: Must align with OEM licensing policy and provided platform type
- Security/compliance: Ensure licensing and support terms align with government procurement standards
Terms, Conditions & Eligibility
- EMD: ₹150,000
- Experience: Minimum 3 years of supplying same/similar GIS category products to Central/State Govt or PSUs; contracts to be submitted for evidence
- Turnover: OEM average turnover over last 3 financial years as per bid document; if OEM is <3 years old, turnover based on completed years post-incorporation
- Delivery/Installation: Installation/commission/testing/training by OEM or authorized reseller
- Authorisation: OEM authorization form/certificate required for authorized distributors
- Option clause: Purchaser may adjust quantity ±25% during contract; delivery time scales based on original/extended periods with a minimum 30 days
- Warranty/Support: OEM support for patches, bug fixes, and version upgrades; duration specified within licensing terms
- Documentation: GST, PAN, experience certificates, audited financials or CA certificate, and OEM support documents
Key Specifications
-
GIS Software Type: Geographic Information System (V2) with desktop and server components
-
Licensing scope: OEM licensing policy; number of licenses; duration in months; platform type
-
Hosting/Deployment: On-premises, cloud, or hybrid as defined by OEM terms
-
Support: OEM support for patches, bug fixes, and version upgrades (years specified in scope)
-
Training: Number of training days (0 if not applicable) and delivery by OEM-certified staff
-
Deployment prerequisites: Platform compatibility, data formats, and integration capabilities
-
Warranty: OEM warranty and post-warranty support terms
Terms & Conditions
-
Bidder must meet OEM licensing policy and authorization requirements
-
Quantities may vary ±25% with staged delivery and minimum 30 days extra time
-
Evidence of government project experience and OEM turnover is mandatory
Important Clauses
Payment Terms
Not specified in tender data; refer to supplier terms and state procurement guidelines
Delivery Schedule
Delivery period determined by option clause; additional time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not detailed; penalties likely governed by standard government procurement norms; verify during bid submission
Bidder Eligibility
-
3 years minimum experience in supplying GIS category products to govt bodies
-
OEM turnover as specified by bid; audited statements or CA certificate
-
Authorized OEM or distributor with manufacturer authorization
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | GEOTECH GEOSPATIAL PRIVATE LIMITED Under PMA | Make : Indo ArcGIS--ESRI INDIA TECHNOLOGIES PRIVATE LIMITED Model : UOLUpgrade to Indo ArcGIS Desktop Advanced 10.8. 2 | 13-11-2025 15:17:42 | |
| 2 | M L INFOMAP PRIVATE LIMITED Under PMA | Make : Indo ArcGIS--ESRI INDIA TECHNOLOGIES PRIVATE LIMITED Model : UOLUpgrade to Indo ArcGIS Desktop Advanced 10.8. 2 | 13-11-2025 14:47:54 | |
| 3 | SOFTTECH ENGINEERS LIMITED Under PMA | Make : Indo ArcGIS--ESRI INDIA TECHNOLOGIES PRIVATE LIMITED Model : UOLUpgrade to Indo ArcGIS Desktop Advanced 10.8. 2 | 13-11-2025 11:30:50 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SOFTTECH ENGINEERS LIMITED Under PMA | Item Categories : Geographic Information System (GIS) Software (V2),Geographic Information System (GIS) Software (V2) | |
| L2 | M L INFOMAP PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Geographic Information System (GIS) Software (V2),Geographic Information System (GIS) Software (V2) | |
| L3 | GEOTECH GEOSPATIAL PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Geographic Information System (GIS) Software (V2),Geographic Information System (GIS) Software (V2) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
16
Category
Geographic Information System (GIS) Software (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Requirements
Min. Avg. Annual Turnover
38
OEM Avg. Turnover
100
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Geographic Information System (GIS) Software (V2) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8559708.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar GIS government deployments
Audited financial statements or CA certificate showing turnover
OEM authorization/certificate or manufacturer authorization
Evidence of prior supply contracts to government entities
Vendor’s installation/commissioning and training capability documentation
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| BASIC INFORMATION | Types of GIS Software offered in the scope of supply | Desktop GIS |
| SCOPE OF LICENCE | Types of Licence | Perpetual |
| SCOPE OF LICENCE | Duration of Subscription (in months) (Hint :- Select '0' if not applicable) | 0.0 - 60.0 Or higher |
| SCOPE OF LICENCE | OEM Licensing policy | Per Named User/User |
| SCOPE OF LICENCE | Number of licensing included in the offered product as per OEM defined licensing policy | 1.0 - 500.0 Or higher |
| SCOPE OF LICENCE | Platform type | Desktop based |
| SCOPE OF LICENCE | Hosting Enviroment/ Deployment Option | NA |
| SCOPE OF LICENCE | The offered product have support from OEM for | Unlimited updation for Patches and Bug fixes within maintenance & support period., Unlimited upgradation of version within support period |
| SCOPE OF LICENCE | Number of Years for OEM support for updation (Patches and Bug fixes) is included in the scope of supply (Hint :- Select '0' if not applicable) | 1.0 - 5.0 Or higher |
| SCOPE OF LICENCE | Number of Years for OEM support for Upgradation of version is included in the scope of supply (Hint :- Select '0' if not applicable) | 1.0 - 5.0 Or higher |
| SCOPE OF LICENCE | Training Options | Training Material |
| SCOPE OF LICENCE | Number of days Training Provided (Hint :- Select '0' if not applicable) | 0.0 - 10.0 Or higher |
| GIS SERVER | GIS Server Features | NA |
| DESKTOP GIS | Desktop GIS Features | NA |
| IMAGE HANDLING AND PROCESSING | Image Handling And Processing Features | NA |
| 3D ANALYSIS | 3 D ANALYSIS Features | NA |
| SPATIAL ANALYSIS | Spatial Analysis Features | NA |
| LOCATION TRACKING | Location Tracking Features | NA |
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
What documents are required for GIS software tender in Raipur Chhattisgarh 2025?
Bidders must submit GST, PAN, experience certificates for govt GIS deployments, audited turnover or CA certificate, OEM authorization, installation/commissioning proof, and project contracts showing prior govt work. Include OEM support documentation and platform compatibility details for bid evaluation.
How to comply with OEM licensing policy for GIS software bid in Raipur?
Provide exact licensing terms from the OEM, number of licenses, deployment platform, and whether hosting is on-premises or cloud. Include detailed proof of OEM support for patches, bug fixes, and version upgrades, and submission of OEM authorization where required.
What is the EMD amount for the GIS tender in Chhattisgarh and how is it paid?
EMD is ₹150,000. Payment method should follow govt norms (DD/online transfer) as per tender terms. Include EMD receipt with bid, ensure validity through evaluation period and contract award date alignment.
What are the delivery extension rules for GIS software procurement?
Quantity may be increased/decreased by 25% with extended delivery time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. If original period is shorter, minimum equals original period; apply during contract execution.
What training and deployment options are expected in the GIS tender?
Training days are defined in the licensing scope (0 if not applicable). Training to be delivered by OEM or an OEM-certified resource, covering installation, configuration, and operation of GIS server/desktop components.
Which standards and certifications are required for the GIS software bid?
Standards include OEM licensing compliance, platform compatibility, and government procurement norms. Ensure OEM authorization, and if applicable ISI/ISO certifications referenced in the tender or OEM policy, with proof in submission.
What is the scope of licenses and hosting for the GIS product in this bid?
The bid covers licensing types, license counts per OEM policy, duration, and hosting options (on-premises/cloud/hybrid). Confirm platform type, number of licenses, and whether hosting is managed by OEM or customer-side.
How to verify eligibility to bid for the Mineral Resource Department GIS tender?
Verify govt-supply experience (3+ years) with contracts for similar GIS products, provide contract copies, ensure OEM turnover compliance, and present manufacturer authorization. Ensure ability to install, configure, and train via OEM-certified personnel.