Kendriya Vidyalaya Sangathan A3 Size Multifunction Printer Tender Sonitpur Assam 2026 ISO 9001
Progress
Tender Overview
Organization: Kendriya Vidyalaya Sangathan; Product: A3 size Multifunction Printer (MFP); Location: Sonitpur, Assam (784001); Category: A3 Size Multifunction Printer (MFP) (Q2); Estimated value not disclosed; No BOQ items listed. The tender includes an option clause allowing up to 25% quantity variation, with delivery timing linked to the original order and extended periods. The procurement targets standard MFP capabilities with compliance requirements to be met by bidders. Unique aspects include mandatory ISO 9001 certification and service/support expectations across the consignee state.
Technical Specifications & Requirements
- Standards/Certifications Required: ISO 9001 certification for bidder or OEM; BIS/type test certificates; material test certificate; OEM/Authorized Seller with registered India office for imported products; ISI may be referenced in product specification.
- Documentation & Compliance: Upload relevant certificates (BIS license, type test certificates); provide materials test reports; demonstrate service center presence in the bidder’s state; turnover evidence for last 3 financial years.
- Financial/Turnover: Minimum average annual turnover for last 3 years as per bid document; auditors’ certified balance sheets or CA certificates required.
- Delivery & Support: Carry-in vs on-site warranty terms; availability of service centers in consignee state; delivery schedule tied to original delivery order; option clause affects delivery timelines.
Terms, Conditions & Eligibility
- EMD/Finance: Not explicitly disclosed in the available data; bidders must comply with standard EMD/security requirements as per bid document.
- Delivery & Payment: Delivery period linked to original order; extended period logic uses a formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Payment terms not specified here.
- Experience & Turnover: Minimum average annual turnover over last 3 years as prescribed; proof via audited statements or CA certificate; if company <3 years, turnover considered from after incorporation.
- Warranty & After-Sales: Service centers in each consignee state; on-site vs carry-in warranty terms to be clarified in bid; material test and ongoing QA required.
Key Specifications
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- Product: A3 Size Multifunction Printer (MFP)
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- Certifications: ISO 9001; BIS/type test certificates; material test certificate
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- OEM/Importer requirement: Indian registered office for after-sales service (imported products)
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- Service capability: Functional service centre in each consignee state (carry-in warranty) or on-site warranty terms
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- Financial: Minimum average turnover over last 3 years as per bid document
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- Delivery: Delivery period linked to original delivery order with a 30-day minimum extension rule
Terms & Conditions
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EMD requirements must be as specified in the bid document and uploaded with bid
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Delivery period calculation includes option to extend up to 25% quantity with minimum 30 days
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Bidder turnover must meet last 3-year average as per documents; CA or audited statements required
Important Clauses
Payment Terms
Not explicitly stated; adhere to standard government procurement payment terms per bid document
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not detailed in provided text; penalties to be as per standard contract terms in bid document
Bidder Eligibility
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ISO 9001 certification for bidder or OEM
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BIS license and type test certificates available
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Registered India office for OEM or Authorized Seller (imported products)
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Functional service centre in the state of each consignee location or appropriate warranty model
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Turnover evidence for last 3 financial years
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sonitpur
Delivery Pincodes
784506
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Umeshchandra Sevakdas Meshram | 784506,PM Shri KV Missamari, Missamari Cantt. Sonitpur Assam-784506 | Sonitpur | Assam | 784506 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9980289.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certificate indicating turnover for last 3 financial years
ISO 9001 certification (bidder or OEM)
BIS license and type test certificates
Material test certificate for supply
OEM authorization/Registered office proof in India (for imported products)
Evidence of functional service centre in bidder's state
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the A3 MFP tender in Sonitpur Assam 2026?
Bidders must meet IOS 9001 certification, BIS/type test certificates, and turnover criteria. Prepare material test certificates, OEM authorization, GST and PAN, and evidence of Indian registered office for imported products. Ensure service centers in the state and submit all documents with the bid per ATC.
What documents are required for Kendriya Vidyalaya Sonitpur MFP procurement?
Required documents include GST certificate, PAN, audited turnover statements for last 3 years, ISO 9001 certificate, BIS license, type test certificates, material test certificate, OEM authorization, and proof of Indian registered office for imported items, plus evidence of service center in the bidder’s state.
What delivery terms apply to the 25% quantity option for this tender?
Delivery can be increased up to 25% during contract; extension uses (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with the option to extend up to the original delivery period during extended delivery.
What standards are mandated for the A3 MFP procurement in Assam?
Mandatory standards include ISO 9001 certification for bidder or OEM, BIS/type test certificates, and material test certificates. Imported products require an Indian registered office for after-sales service.
What turnover evidence is required for eligibility in this tender?
Provide average annual turnover for the last 3 financial years via audited balance sheets or CA/CMA certificates. If the bidder is younger than 3 years, turnover is calculated from the date of incorporation onward.
Where will service centers be required for this procurement?
Service center presence is required in the state of each consignee location for carry-in warranty; on-site warranty options may alter this requirement per final contract terms.
What is the significance of the material test certificate in this tender?
Material test certificates are mandatory; the buyer's lab results will determine item acceptance, making this certificate a critical quality gate for supply acceptance.
What documents confirm OEM authorization for imported A3 MFPs?
Submit OEM authorization letters and proof of the OEM’s Indian registered office; ensure documentation demonstrates post-sales service capability in India.