Bharat Electronics Limited RFID Based Visitor Management Solution Tender Bangalore Karnataka 2026
Progress
Key Highlights
- • Critical brand/OEM requirements: OEM/Original Service Provider authorization mandatory; OEM-certified resource for installation and training
- • Technical certifications/standards: IS/IS alignment not specified; emphasis on data sheet verification and security policy adherence
- • Special clauses: 50% quantity adjustment option; extended delivery period calculations; delivery commences from last date of original delivery order
- • Important eligibility: PAN, GSTIN, cancelled cheque, EFT mandate; Data Sheet match; OEM authorization; Indian after-sales support for imported products
- • Warranty/AMC: not explicitly stated; contract requires commissioning and training by OEM resources
- • Penalties: not detailed; performance penalties likely via standard govt tender practices; no explicit LD clause in provided text
Tender Overview
Bharat Electronics Limited (BEL) invites bids for an RFID BASED VISITOR MANAGEMENT SOLUTION in Bengaluru, Karnataka. The scope includes supply, installation, testing, commissioning, and operator training. Bidders must provide a Data Sheet, OEM authorization where applicable, and ensure compliance with GSTIN and PAN requirements. The contract emphasizes OEM-certified installation resources and compatibility with BEL’s security policy, including data sheets matching product specs to prevent rejection. The option clause allows up to 50% quantity adjustment at contract time, with delivery time adjustments linked to quantity and a minimum 30 days extension. This procurement targets robust RFID visitor management capabilities for secure facilities.
Technical Specifications & Requirements
Key items from the tender include: - RFID BASED VISITOR MANAGEMENT SYSTEM with full supply, installation, testing, commissioning, and operator training - Data Sheet upload mandatory to verify alignment between offered product specifications and bid parameters - OEM or OEM-certified resource required for installation, configuration, testing, and training - Manufacturer Authorization form if submitting via authorized distributors; include OEM details (name, address, email, phone) - Imported products require registered Indian after-sales support presence - Delivery scope encompasses all price components, including statutory clearances if needed - Data integrity and security policy compliance (hard disk policy) - Option clause allowing quantity adjustments up to 50% during or after contract period, with calculation rules - GST invoice must be raised in consignee name with consignee GSTIN; GST portal payment confirmation required
Terms, Conditions & Eligibility
Essential terms include: - PAN Card and GSTIN copies with bid; - Cancelled Cheque and EFT Mandate certified by bank; - Data Sheet of offered products; - Installation/Commissioning/Testing/Configuration/Training by OEM or OEM-certified personnel; - OEM Authorization/Manufacturer Authorization with complete contact details; - Non-return of defective hard disks per security policy; - Supplier to invoice in the consignee’s name with GSTIN; - Imported goods require local service support in India; - Option to increase/decrease quantity by up to 50% and extended delivery period as per formula; - Scope of supply includes all costs for installation and training; - All terms to be read with GeM portal invoicing requirements.
Key Specifications
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Product: RFID BASED VISITOR MANAGEMENT SOLUTION
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Scope: Supply, Installation, Testing, Commissioning, Training
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Documentation: Data Sheet matching offered product specifications
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Vendor requirements: OEM-certified installation resources or OEM authorized reseller
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Imported products: Must have registered Indian after-sales support
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Invoicing: Invoice in consignee name with GSTIN; GST portal validation required
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Delivery terms: Option to adjust quantity up to 50%; delivery period adjustments formula
Terms & Conditions
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EMD not specified in provided text; procurement relies on standard Govt terms
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Qualification requires PAN, GSTIN, bank EFT mandate; Data Sheet alignment essential
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50% quantity option and extended delivery period calculations are permitted
Important Clauses
Payment Terms
Invoices must be raised in consignee name with consignee GSTIN; GST payment supported by GST portal screenshot
Delivery Schedule
Delivery begins from last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
Penalties/Liquidated Damages
Not explicitly defined; standard procurement penalties may apply per BEL/GEM terms
Bidder Eligibility
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Experience in RFID-based visitor management or security access control deployments
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Authorized OEM authorization or OEM-certified reseller status
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Indian registered office or local service support for imported products
Tender Data
Bid Details
Quantity
2000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
RFID BASED VISITOR MANAGEMENT SOLUTION
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Bangalore
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bangalore | Bangalore | - | - | 2000 | 90 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9661817.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Corrigendum Updates
3 Updates Update
Update
Extended Deadline
22-Aug-2026, 3:30 am
Opening Date
22-Aug-2026, 4:00 am
Update
Extended Deadline
14-Aug-2026, 3:30 am
Opening Date
14-Aug-2026, 4:00 am
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by bank
Data Sheet of offered product(s)
OEM Manufacturer Authorization/Form with OEM details
Authorisation Form for Authorized Distributor (if applicable)
GST invoice copy and GST portal payment screenshot (on invoice generation)
Frequently Asked Questions
Key insights about KARNATAKA tender market
What documents are required for RFID visitor management tender in Bangalore?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheet; OEM authorization or OEM-certified reseller details are mandatory for installation and support. Ensure the Data Sheet precisely matches product specs; non-compliance may lead to rejection.
How to meet eligibility criteria for BEL RFID tender 2026 in Karnataka?
Eligibility requires OEM authorization or OEM-certified resources, PAN and GSTIN, bank EFT mandate, and Data Sheet alignment; imported goods demand Indian after-sales support; bidders should demonstrate prior RFID deployments and provide OEM contact details.
What are the required standards and certifications for this RFID solution?
The tender emphasizes data sheet conformance and security policy compliance; no explicit IS/ISO code listed; ensure vendor provides Data Sheet that maps to offered product specs and demonstrates OEM authorization and service capability in India.
When is the delivery timeline and option to adjust quantity for the BEL bid?
Delivery timelines start from the last date of the original delivery order. The purchaser may increase/decrease quantity up to 50%. If exercised, the extended period uses the formula (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.
What are the invoicing and GST requirements for this BEL procurement?
Invoices must be raised in the consignee’s name with the consignee GSTIN, and suppliers must upload scanned GST invoices plus GST portal payment screenshots on the GeM portal during billing; ensure GSTIN alignment with BEL consignor.
What is required for imported RFID products sold to BEL in Bengaluru?
Imported items must have an OEM or Authorized Seller with a registered Indian office to provide after-sales support; include complete OEM details and authorization certificates; ensure local service capability and warranty terms are clear.
How to submit the Data Sheet for BEL RFID tender 2026?
Attach the Data Sheet of the offered RFID solution with bid documents; ensure it precisely reflects the product’s features, interfaces, and installation requirements; any mismatch between data sheet and actual specs can lead to bid rejection.
What is the scope of supply for the BEL RFID project in Bengaluru?
Scope includes supply, installation, testing, commissioning, and operator training; other responsibilities include providing statutory clearances if required and ensuring the solution integrates with BEL’s security protocols and policy.