State Institute Of Rural Development Desktop Computers, Multifunction Machine, UPS Tender Tamil Nadu 2025
Bid Publish Date
30-Oct-2025, 11:54 am
Bid End Date
10-Nov-2025, 12:00 pm
Location
Progress
Tender Overview
The State Institute Of Rural Development (Tamil Nadu) seeks procurement of Entry and Mid Level Desktop Computers (Q2), Multifunction Machine MFM (V2) (PAC Only), and Line Interactive UPS with AVR (V2) (PAC Only). No BOQ items listed; estimated value and EMD are not disclosed. The tender emphasizes quantity variation up to 25% during and after contract execution, with delivery timing tied to the original delivery period and extended window. Aimed at ensuring bulk, standards-driven IT hardware supply under Tamil Nadu’s Rural Development framework. Key differentiators include OEM turnover criteria, dedicated service support, and ISO 9001 certification requirements for bidders and OEMs.
Technical Specifications & Requirements
- Product categories include desktop computers, multifunction printers, and UPS with AVR for PAC-only bids within the Tamil Nadu Rural Development program.
- No explicit technical specifications or performance metrics are published in the data; references to standard service support channels and escalation matrices imply required post-sale support capabilities.
- Buyer terms specify option-based quantity adjustments up to 25%, necessitating scalable supply capability and dynamic delivery planning.
- OEM turnover criteria apply, requiring minimum average annual turnover over the last three years; documentation must be from audited balances or CA/Cost Accountant certificates.
- Service & support terms mandate a dedicated toll-free number and an escalation matrix for responsive after-sales service.
Terms, Conditions & Eligibility
- Option Clause allows ±25% quantity variation at contract placement and during currency at contracted rates.
- Turnover: Minimum average annual turnover over the last three years (ending 31st March) required for bidders and OEMs, documented via audited statements or CA certificates.
- Service & Support: Dedicated toll-free line and escalation matrix for OEM/bidder support is mandatory.
- ISO 9001: The bidder or OEM must be ISO 9001 certified (exact scope not specified).
- Delivery timelines anchored to original delivery period with provision for extension under option; minimum extension logic defined.
Key Specifications
-
- Product categories:
- Entry and Mid Level Desktop Computers (Q2)
- Multifunction Machine MFM (V2) (PAC Only)
- Line Interactive UPS with AVR (V2) (PAC Only)
- Product categories:
-
- Quantities/Value: Not disclosed; tender permits up to 25% variation in quantity during contract period
-
- Standards/Certifications: ISO 9001 ( bidder or OEM ), no specific IS/IS standards listed
-
- Service Requirements: Dedicated toll-free number; Escalation Matrix for service support
-
- OEM Criteria: Minimum average annual turnover over last 3 years; documentation via audited statements or CA/Cost Accountant certificate
Terms & Conditions
-
Option Clause allows ±25% quantity change at contract and during currency
-
Minimum average annual turnover required for bidders and OEMs, with audited/CA certificates
-
Dedicated toll-free service line and escalation matrix mandatory
-
ISO 9001 certification required for bidder or OEM
-
Delivery timeline tied to original delivery period with defined extension rules
Important Clauses
Payment Terms
Not specified in data; inclusion implied via standard procurement practice for PAC equipment
Delivery Schedule
Delivery period aligned to original delivery order; additional time formula provided for increased quantity
Penalties/Liquidated Damages
Not detailed in data; penalty terms typically apply for late delivery in PAC contracts
Bidder Eligibility
-
Minimum average annual turnover as per last 3 financial years to be demonstrated
-
ISO 9001 certification either bidder or OEM
-
Dedicated toll-free support presence with escalation matrix
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | DART COMPUTERS Under PMA | Make : acer Model : Veriton S2690G | 08-11-2025 13:42:00 | |
| 2 | MAX VENTURES Under PMA | Make : acer Model : Veriton S2690G | 10-11-2025 09:36:38 | |
| 3 | VB SYSTEMS Under PMA | Make : acer Model : Veriton S2690G | 08-11-2025 21:11:45 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | DART COMPUTERS Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Line Interactive UPS with AVR ( | |
| L2 | VB SYSTEMS Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Line Interactive UPS with AVR ( | |
| L3 | MAX VENTURES Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Line Interactive UPS with AVR ( |
Contract / Result Documents 1
Please sign in or create an account to view contract details and download result documents.
Tender Data
Bid Details
Quantity
78
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
16
OEM Avg. Turnover
131
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Multifunction Machine MFM (V2) (Q2) ( PAC Only ) , Line Interactive UPS with AVR (V2) (Q2) ( PAC Only )
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-8485790.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for the last 3 years OR CA/Cost Accountant certificate indicating turnover
OEM authorization letter (where applicable)
Technical bid documents demonstrating compliance to ISO 9001 (certificate) and service support details
Evidence of dedicated toll-free service number and escalation matrix
Any prior similar project experience certificates
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for desktop computers and UPS tender in Tamil Nadu 2025?
Bidders should ensure ISO 9001 certification (bidder or OEM), submit GST and PAN, provide three-year turnover with audited statements or CA certificates, and demonstrate dedicated toll-free service and an escalation matrix. Include OEM authorization if bidding on behalf of the manufacturer and comply with 25% quantity variation rules.
What documents are required for the Tamil Nadu PAC equipment bid 2025?
Submit GST certificate, PAN card, three-year turnover evidence (audited balances or CA certificate), OEM authorization (if applicable), ISO 9001 certification, and documentation for dedicated service numbers with escalation matrix. Include technical bids demonstrating product compliance and post-sale support plans.
What are the eligibility criteria for OEM turnover in this Tamil Nadu tender?
OEM turnover must meet the minimum average annual turnover over the last three financial years ending 31st March, supported by audited statements or CA/Cost Accountant certificates. For bunch bids, the OEM of the highest bid value must meet the criterion.
What is the quantity variation rule for this Tamil Nadu procurement?
The purchaser may increase or decrease quantity up to 25% at the time of contract placement and during the currency at contracted rates. Delivery time extensions are calculated by a formula capped with a minimum of 30 days.
What are the required service support provisions for this bid in Tamil Nadu?
Bidders must provide a dedicated toll-free service line and a defined escalation matrix with telephone numbers to ensure prompt after-sales support for PAC equipment and desktops.
When is the delivery period and extension policy for the Tamil Nadu tender?
Delivery starts from the last date of the original delivery order; extensions apply using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What standards and certifications must bidders meet for the Tamil Nadu procurement?
Bidders or OEMs must hold ISO 9001 certification. No specific IS/ISI standards are listed in the provided data; ensure documentation demonstrates quality management compliance and post-sale support readiness.
What documentation proves eligibility for this Tamil Nadu PAC equipment bid?
Provide GST, PAN, turnover proof (audited statements or CA certificates), OEM authorizations, ISO 9001 certificate, and service support details (toll-free number and escalation matrix) to satisfy eligibility criteria.