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Bhabha Atomic Research Centre A4 & Legal Size Multifunction Printer Tender 2026 - IS 550 / ISO 9001 Compliant MFP Procurement

Bid Publish Date

08-Jul-2026, 1:06 pm

Bid End Date

23-Jul-2026, 2:00 pm

Location

MUMBAI , MAHARASHTRA
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Progress

Issue08-Jul-2026, 1:06 pm
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not explicitly stated; OEM authorizations likely required
  • • Technical standards: ISO/IEC 24734 performance metrics; IS/ISO compatibility
  • • Special clauses: 25% quantity variation during contract; delivery time extensions
  • • Eligibility: On-site warranty demand; extended warranty option
  • • Warranty/AMC: On-site warranty with potential extended warranty
  • • Penalties: Liquidated damages not specified in excerpt
  • • Delivery: Option-based quantity adjustments; delivery period tied to order dates
  • • Installation: Likely installation and integration within BARC environment

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Bhabha Atomic Research Centre (Department Of Atomic Energy) seeks procurement of an A4 and legal size Multifunction Printer (MFP). The scope covers a single or multiple MFP units suitable for general printing, scanning, copying, with duplex functionality. Specifications reference ISO/IEC 24734 performance metrics and scanning capabilities, including feeder and tray configurations. The tender emphasizes on-site warranty options and potential extension, with delivery terms aligned to option clauses. Unique aspects include a broad categorization of printing performance features and connectivity requirements to support Office/Research workflows.

Technical Specifications & Requirements

  • Printing Technology: Laser/LED or Inkjet options with compatible OS support.
  • Printing Speed (A4): ISO/IEC 24734 measured speeds for monochrome and color prints (per model).
  • Duplex/Copy: Auto duplex printing/copying enabled.
  • Scanning: Maximum scan area, scan-to functions, and document feeder specifications.
  • Paper Handling: Number of main trays, total tray capacity at 75 GSM, feeder type and capacity.
  • Connectivity & Duty Cycle: Required network interfaces and monthly duty cycle metrics.
  • Warranty: On-site warranty in years with optional extended warranty terms.
  • Compliance: ISO/IEC 24734, IS/ISO compatible features; ISI labeling not explicitly stated.
  • BOQ: No items defined; potential quantity variation per option clause.

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in tender data.
  • Delivery Terms: Option clause allows quantity adjustment up to ±25% with delivery linked to original or extended periods.
  • Payment Terms: Not specified in provided data; bidders should seek explicit terms from the buyer.
  • Warranty: On-site warranty with option for extended coverage beyond standard term.
  • Documentation: OEM authorization and technical compliance documents likely required; GST/PAN and financials typically expected.
  • Eligibility: Compliance with standard procurement terms, and capability to deliver and install MFPs in the organizational environment.
  • Delivery Window: Calculated per option clause, minimum 30 days in extended delivery scenarios.

Key Specifications

  • Product/service: A4 and Legal Size Multifunction Printer (MFP)

  • Category: General Printing/Scanning/Copying devices

  • Quantities: Not disclosed; subject to option clause

  • EMD/Estimated value: Not disclosed

  • Experience: Prior MFP procurement experience likely required

  • Quality/Compliance: ISO/IEC 24734 performance standard referenced

  • Delivery: 25% quantity variation rights; minimum 30 days extended delivery

  • Warranty: On-site + extended warranty option

Terms & Conditions

  • EMD and exact quantities are not disclosed; bidders must verify with procurement team

  • Delivery may vary up to ±25% of bid quantity with extended timelines

  • On-site warranty and optional extended warranty are required or available

Important Clauses

Payment Terms

Not specified in provided data; bidders should confirm upfront with BARC

Delivery Schedule

Option clause allows quantity variation up to 25% and delivery timing linked to last order date

Penalties/Liquidated Damages

Not detailed in data; bidders should seek explicit LD terms during bid submission

Bidder Eligibility

  • Proven experience in supplying A4/Legal size MFPs with similar specifications

  • Ability to provide on-site warranty and optional extended warranty

  • Compliance with typical government procurement documentation (GST, PAN, OEM authorizations)

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Mumbai Suburban

Delivery Pincodes

400085

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Abhishek Sharma400085,BHABHA ATOMIC RESEARCH CENTRE (BARC), CENTRAL COMPLEX, TROMBAY, MUMBAI 400085Mumbai SuburbanMaharashtra400085315-

Authority Records

DEPARTMENT OF ATOMIC ENERGYBHABHA ATOMIC RESEARCH CENTRE

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Documents 3

GeM-Bidding-9575587.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

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Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Maximum Scan Area (Platen/ADF) A4 and Legal Or higher
Scanning Capabilities Scan To Functions Folder, Email, Scan to Local Computer
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Feeder Capacity (Number of Sheets) (For Scanning and Copying) 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 501 to 1000, 1001 to 2000, 2001 to 3000 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar MFP procurements

4

Financial statements or turnover proof

5

EMD submission proof (if required by buyer)

6

Technical bid and product compliance certificates

7

OEM authorization or dealership/partnership letters

8

Any ISO/IEC conformity certificates or ISI/ISI-like labels

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the A4 and legal size MFP tender in Mumbai 2026?

Bidders should confirm the exact EMD amount and quantity with the procurement team, obtain OEM authorization, and submit GST, PAN, financials, and technical compliance documents. Ensure ISO/IEC 24734 performance data is met and provide on-site warranty options.

What documents are required for BARC MFP procurement in 2026?

Prepare GST certificate, PAN card, experience certificates for similar MFPs, financial statements, EMD proof, technical bid, OEM authorization, and any ISO/IEC conformity certificates. Include installation and service support details from the OEM.

What specifications are mandatory for the MFP tender in 2026?

Mandatory specs include auto duplex printing, compatible OS support, scanning capabilities with feeder details, 75 GSM tray capacity, and ISO/IEC 24734 performance metrics for both mono and color prints.

When is delivery required under the option clause for MFPs?

Delivery terms permit ±25% quantity variation; the extended delivery period calculation requires minimum 30 days, with delivery starting from the last date of the original/extended delivery order.

What are the warranty expectations for the MFP procurement?

Bidders must offer on-site warranty, with an option to extend warranty beyond the standard period, aligning with buyer terms and post-sale support commitments.

What is ISO/IEC 24734 relevance for the MFP tender in 2026?

ISO/IEC 24734 defines standardized print speed measurement for multipurpose printers; bidders must provide performance data per A4 size in mono and color for both laser/LED and inkjet MFPs as applicable.

What is required for OEM authorization in the BARC MFP bid?

Submit OEM authorization or dealership letters proving current distributorship/ownership rights to supply the specified A4/Legal size MFPs, along with product compliance documentation.

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