High End Laptop - Notebook,High End Laptop - Notebook,High End Laptop - Notebook,Entry and Mid Leve
University Of Calicut
MALAPPURAM, KERALA
Posted:
1 December 2025
Closed:
11 December 2025
GEM
GEM
Agriculture Development And Farmers Welfare Department Kerala laptop procurement 2026 Kerala ISO ISI 2026
Progress
Issue18-Feb-2026, 1:40 pm
Technical27-02-2026 10:06:08
Financial
AwardCompleted
Quantity
2
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The procurement opportunity is issued by the Agriculture Development And Farmers Welfare Department, Government of Kerala for Entry and Mid Level Laptop - Notebook (Q2) and High End Laptop - Notebook (Q2). The tender outlines hardware specifications across Processor, RAM, storage, display, and factory-preloaded OS, targeting institutions in Kerala with an emphasis on ISO certification, OEM authorization, and local service support. Key differentiators include a mandatory Kerala registered office, 5-year OEM/MAF alignment, and 24x7 service availability. The package appears to require installation and basic configuration with a focus on standards compliance. Unique clauses include quantity variation up to 25% during procurement and contract currency, with delivery timelines anchored to the original order’s end date. This bid targets bidders with strong financials and robust after-sales capabilities in Kerala.
Technical Specifications & Requirements
- Hardware categories: Entry/Mid Level Laptop and High End Laptop with processor details (base and higher processor numbers) and factory-preloaded Operating System.
- Memory: RAM Size (GB), Storage: Capacity of Storage Drive (GB), Display: Display Size (cm).
- Compliance: ISO certification, OEM/MFI/MAF requirements, and service center in the consignee district with address proof.
- Financials: average annual turnover of at least ₹2 Crore over the past three financial years; GST certificate; proof of ISO; work orders showing relevant supply/install experience.
- Additional: Service availability around the clock; documented incident history; price to cover supply and installation; bidder must list in GEM.
Terms, Conditions & Eligibility
- EMD not specified in data; check tender terms for exact amount or percentage.
- OEM registration must be Kerala-based with GST certificate and ISO proof.
- Minimum five years GeM experience with supporting documentation.
- Service centre operational in consignee district; address proof required.
- Average annual turnover ≥ ₹2 Crore for three financial years; clean incident history.
- Price must include all supply and basic installation; complete delivery terms and penalties to be clarified in final bid.
- ISO certification mandatory for bidder and OEM; 4.5+ rating in overall evaluations required.
- 24x7 service commitment and OEM MAF supply as per bid document.
Key Specifications
-
- Category: Laptop - Notebook (Entry & Mid Level); Category: Laptop - Notebook (High End)
-
- Display Size: specified in cm (diagonal) for each model
-
- RAM: defined in GB per model
-
- Storage: capacity in GB per model
-
- Operating System: factory pre-loaded (specify version)
-
- Processor Numbers: base and higher processor numbers per model
-
- Standards/ Certifications: ISO certification; OEM/MOD authorisation; service centre certification
-
- Delivery/Installation: price to cover supply and fundamental installation; service readiness in Kerala
-
- Warranty/Support: implied after-sales service and 24x7 support
Terms & Conditions
-
Quantity may vary up to 25% during order and currency at contracted rates
-
Kerala-based OEM/registered bidder with GST and ISO proof required
-
Average annual turnover ≥ ₹2 Crore over last 3 financial years
-
Five years GeM experience with supporting documentation
Important Clauses
Payment Terms
Prices must cover supply and basic installation; terms to be clarified in final bid; no explicit advance terms mentioned here.
Delivery Schedule
Delivery commencement aligned to last date of original delivery order; extended time formula applies for additional quantity with minimum 30 days.
Penalties/Liquidated Damages
Penalty provisions to be confirmed; option clause implies potential delivery consequences if targets are missed.
Bidder Eligibility
-
Kerala registered office with GST certificate
-
ISO certification proof (bidder and OEM)
-
Minimum 5 years GeM experience with evidence
-
Average annual turnover ≥ ₹2 Crore (3 financial years)
-
Functional service centre in consignee district with proof
-
Strong incident history and 24x7 service capability
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , High End Laptop - Notebook (Q2)
Authority Records
AGRICULTURE DEVELOPMENT AND FARMERS WELFARE DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9004920.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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GEM
Tender Results
Loading results...
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional, Window 11 Home, DOS or equivalent, Linux, Window 11 STF (Shape the Future) |
| Memory | RAM Size (GB) | 16, 32 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In), 38.1 to 40.63 (15 In to 15.99 In), 40.64 to 43.17 (16 In to 16.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
ISO Certification proof (and OEM authorisation)
4
Work orders / Purchase orders for similar supply and installation
5
Proof of functional service centre in consignee district
6
Turnover statements showing average annual turnover ≥ ₹2 Crore (last 3 financial years)
7
Incident history documentation showing no negative reputation
8
Bidder’s GeM listing and service availability certificate
9
Proof of address for Kerala registered office (for bidder)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ADCOM SYSTEMS Under PMA | Make : acer Model : Aspire Lite AL15-52 | 27-02-2026 10:06:08 | |
| 2 | AMSTER BUSINESS CORPORATION Under PMA | Make : acer Model : Aspire Lite AL15-52 | 27-02-2026 23:18:17 | |
| 3 | IT PROFESSIONALS CO OPERATIVE SOCIETY Under PMA | Make : acer Model : Aspire Lite AL15-52 | 27-02-2026 16:07:46 | |
| 4 | RJ ENTERPRISES Under PMA | Make : acer Model : TravelLite TL14-52M | 27-02-2026 18:27:22 | |
| 5 | VISWAS COMPUTERS Under PMA | Make : hp Model : HP 240 G9 NB i5 1245U 165121 wifi 14" | 27-02-2026 16:25:28 | |
| 6 | VISWAS COMPUTERS MULTI BRAND SHOPPE Under PMA | Make : acer Model : TravelLite TL14-52M | 27-02-2026 13:03:13 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | VISWAS COMPUTERS Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,High End Laptop - Notebook | |
| L2 | VISWAS COMPUTERS MULTI BRAND SHOPPE Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,High End Laptop - Notebook | |
| L3 | AMSTER BUSINESS CORPORATION Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,High End Laptop - Notebook | |
| L4 | IT PROFESSIONALS CO OPERATIVE SOCIETY Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,High End Laptop - Notebook | |
| L5 | RJ ENTERPRISES Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,High End Laptop - Notebook |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the laptop tender in Kerala 2026 for AD&FWD department?
Bidders must meet eligibility criteria including Kerala-based registered office with GST, ISO certification for bidder and OEM, and service centre in the consignee district. Submit work orders demonstrating relevant supply/installation experience, annual turnover ≥ ₹2 Crore, and GeM listing. Ensure 24x7 service capability and complete price includes installation.
What documents are required for the Kerala laptop tender submission?
Required documents include GST certificate, PAN, ISO certification proofs, OEM authorizations, prior work orders, financial statements showing ₹2 Crore turnover, proof of service centre in the district, incident history documentation, and GeM listing details. Ensure all documents are up to date and notarized where required.
What are the technical specifications expected for the laptops?
The tender calls for both entry/mid and high-end laptops with specified processor numbers, RAM in GB, storage capacity in GB, display size in cm, and factory pre-loaded OS. Exact values are model-specific; bidders must provide compliant hardware against the BOQ, including IS or ISO aligned standards if stated.
What is the average annual turnover required for bidders in this Kerala tender?
Bidders must demonstrate an average annual turnover of at least ₹2 Crore during the past three financial years, supported by audited financial statements. This requirement ensures financial robustness to handle supply and installation at scale within Kerala.
What is the delivery and installation scope for the Kerala laptop bid?
The price must cover supply and fundamental installation. Delivery timelines follow the original delivery order end date, with option-based extensions calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days. Service readiness and 24x7 availability are mandatory.
Which standards and certifications are mandatory for bidders and OEMs?
Mandatory ISO certification for both bidder and OEM; Kerala-based registered office with GST; service centre in the consignee district; proof of ISO and OEM authorizations. These ensure quality management and local serviceability aligned with government procurement norms.
What are the key eligibility criteria to participate in the GeM-listed laptop tender?
Eligibility includes Kerala-registered office with GST, ISO certification, minimum five years of GeM experience with documentation, average turnover ≥ ₹2 Crore, a functional local service centre, clean incident history, and 24x7 service capability. Ensure all documents and proofs accompany the bid.
How to verify service availability and OEM MAf compliance for this tender?
Verify OEM MAF supply and service capabilities as per bid terms; bidders must provide evidence of a functional service centre in the consignee district and 24x7 support commitments. Cross-check with OEM authorization letters and service level agreements to ensure compliance.
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Documents 4
GeM-Bidding-9004920.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS