Indian Air Force Lubricants & Grease Tender Belgaum Karnataka 2026 NYCOLUBE 127 ISO 9001 BIS Aero Shell Grip
Progress
Tender Overview
The Indian Air Force (Department of Military Affairs) invites bids for the supply of Oil OM 11, 3 IN 1 LUBRICATING OIL (NYCOLUBE 127), and Grease (Aero Shell Grease 33). Location specified: BELGAUM, KARNATAKA 590001. Quantities: Oil OM 11: 60 LTR, NYCOLUBE 127: 5 LTR packs (1 LTR each), Grease 33: 12 KG total (1 KG packs). Scope is strictly the supply of goods (no services). Documentation requires compliance with ISO 9001 and various product certificates. Unique requirement: imported products must have an in-country OEM/authorized seller for after-sales support. This tender emphasizes product life, with a ban on end-of-life items and a one-year residual market life expectation.
Distinguishing factors include brand-specific certifications, OEM applicability, and mandatory BIS/type tests alongside product approvals. This is a goods-only procurement for critical lubrication supplies, with a focus on consistent supply and post-sales support within India.
Technical Specifications & Requirements
- Items: Oil OM 11, 3 IN 1 LUBRICATING OIL (NYCOLUBE 127), Grease (Aero Shell Grease 33).
- Quantities: Oil OM 11 – 60 LTR total (in 1 LTR packs); NYCOLUBE 127 – 5 LTR total (1 LTR packs); Grease 33 – 12 KG total (1 KG packs).
- Certifications/Standards: ISO 9001; BIS licence; type test certificates; OEM/authorized seller for imported items with Indian registered office for after-sales support.
- Compliance: products must be market-stable with at least 1 year residual market life; no end-of-life declarations before bidding.
- Documentation: submit OEM authorizations if imported, and all prescribed product certificates.
- Note: No BOQ items are listed; bid is for exclusive supply of specified goods.
Terms, Conditions & Eligibility
- EMD/security: Not specified in data provided; bidders must verify EMD terms in the bid document.
- Delivery/Scope: Goods-only supply; delivery terms to be as per terms of the tender.
- Experience/Certification: ISO 9001 certified suppliers; BIS license; type test certificates; OEM authorization for imported items.
- Warranty/Support: After-sales support requirement for imported items via Indian OEM registered office.
- Documentation: GST/PAN, experience certificates, financials; product certificates and approvals as prescribed.
- Compliance: Not-to-be-declared end-of-life products; ensure market-life validity at bidding.
Key Specifications
-
Oil OM 11: 60 LTR total, packed 1 LTR each
-
NYCOLUBE 127: 5 LTR total, packed 1 LTR each
-
Grease Aero Shell Grease 33: 12 KG total, packed 1 KG each
-
ISO 9001: certification required for bidder or OEM
-
BIS licence and type test certificates
-
Imported products require Indian OEM/Authorised Seller with registered Indian office for after-sales support
Terms & Conditions
-
ISO 9001 certification mandatory for bidder or OEM
-
BIS licences and type test certificates must be uploaded
-
Imported items require Indian OEM/authorized seller for service
-
One-year residual market life for offered products
-
Goods-only supply with no BOQ items
-
Delivery terms and EMD not explicitly stated in data; verify during bid
Important Clauses
Payment Terms
Not specified in available data; bidders should refer to bid document for terms
Delivery Schedule
Delivery timeline to be specified in tender; ensure compliance with IAF requirements
Penalties/Liquidated Damages
Not specified in provided data; verify in official tender terms
Bidder Eligibility
-
ISO 9001 certified bidder or OEM
-
BIS licence and type test certificates
-
Authorized distributor/OEM for imported products with Indian after-sales support
Tender Data
Bid Details
Quantity
77
Category
3 IN 1 LUBRICATING OIL (NYCOLUBE 127)
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
3
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Oil OM 11 , 3 IN 1 LUBRICATING OIL (NYCOLUBE 127) , Grease (Aero shell Grease 33)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Belgaum
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Belgaum | Belgaum | - | - | 60 | 45 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9981777.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
PAN card
ISO 9001 certificate (bidder or OEM)
BIS licence and type test certificates
OEM authorization for imported products
Experience certificates for similar lubrication supplies
Financial statements / solvency documents
Any certificates demonstrating after-sales service capability in India
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for lubricants tender in Belgaum IAF 2026?
Bidders must submit ISO 9001 certification, BIS licence, type test certificates, and OEM authorization for imported items. Provide GST, PAN, financials, and experience for similar lubrication supplies. Ensure products have at least 1 year residual market life and supply goods-only as per attached specs.
What documents are required for lubricant tender submission in Belgaum?
Submit GST certificate, PAN card, ISO 9001 certificate (OEM or bidder), BIS licence, type test certificates, OEM authorization for imported items, and recent experience certificates for similar lubricants. Include financial statements and any post-sale support proof from Indian OEMs.
What are the exact product quantities for NYCOLUBE 127 and Grease 33?
NYCOLUBE 127: 5 LTR total in 1 LTR packs; Aero Shell Grease 33: 12 KG total in 1 KG packs; Oil OM 11: 60 LTR total in 1 LTR packs. Ensure packaging meets these unit counts at delivery.
What standards and certifications are mandatory for this IAF tender?
Mandatory ISO 9001 certification for bidder or OEM; BIS licence; type test certificates; if imported, provide an OEM with a registered Indian office for after-sales support.
Are end-of-life products allowed in this lubricants tender in Belgaum?
No. The bid requires products with at least 1 year residual market life; offered goods must not be declared end-of-life by the OEM prior to bidding.
What is the scope of supply for this IAF lubrication tender?
Scope is strictly supply of goods only; no service component. Delivery must align with IAF requirements and include all cost components in the bid price.
What are the post-sales service requirements for imported lubricants?
Imported items must have an OEM registered in India or an authorized seller with a dedicated Indian office to provide after-sales support and service.
How will payment terms be determined for the IAF tender?
Payment terms are specified in the tender document; bidders should verify whether advance, milestones, or post-delivery payments are allowed, along with any submission of performance guarantees.