Punjab Police Split Air Conditioner Tender Punjab Home Affairs 2025 ISO 9001 BIS Type Test
Progress
Tender Overview
The Punjab Police, under the Home Affairs and Justice Department Punjab, invites bids for the supply of Split Air Conditioners including Green AC, Wall Mount Type. The bid scope covers the supply of Goods only, with quantity adjustments allowed up to 25% during contract, and an option to extend delivery time proportionally. Bidders must ensure ISO 9001 certification for offered products or OEM, and provide necessary certificates such as BIS license and type test certificates. The bid contemplates testing at designated AHSP labs or Govt/NABL accredited labs, with external testing charges borne by the seller. This procurement emphasizes compliance with documented product specifications and certification requirements to ensure quality and compatibility with Punjab Police standards.
Technical Specifications & Requirements
- Product category: Split Air Conditioner including Green AC, Wall Mount Type (V2).
- Key certificates to upload with bid: ISO 9001, BIS license, type test certificate, and other certifications as per product specification.
- Certification for supply: Material Test Certificate to be sent with supply; buyer’s lab will determine acceptance.
- Testing process: Advance sample and bulk sample testing at AHSP labs; alternative labs if AHSP unavailable; any external testing costs borne by seller.
- Additional terms: Option clause allows quantity increase/decrease up to 25%; delivery timelines adjust per formula; delivery start from last date of original delivery order.
Terms, Conditions & Eligibility
- EMD status: Not specified in available data; ensure bid documents include standard bid security per ATC.
- Documentation: Upload all relevant certifications including ISO 9001, BIS, type test certificates, and material test certificates; failure to provide may lead to rejection.
- Testing & acceptance: Material test results are sole acceptance criteria; suppliers must align with AHSP/NABL lab testing standards.
- Delivery & pricing: Scope limited to supply of goods; pricing to include all cost components; option clause governs quantity and delivery extension terms.
- Compliance: Bidder or OEM must meet the stated certification requirements; ensure bid submission contains all specified certificates.
Key Specifications
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- Product category: Split Air Conditioner including Green AC, Wall Mount Type (V2)
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- Standards/Certifications: ISO 9001; BIS license; Type test certificates; Material Test Certificate
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- Testing: Advance sample and bulk sample tested at designated AHSP labs; Gov labs/NABL accredited labs as fallback; external testing costs borne by seller
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- Delivery scope: Only supply of Goods; quantity adjustments up to 25% during/after contract; delivery timeline linked to last date of original delivery order
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- Documentation: Must upload all certificates with bid; acceptance based on lab results
Terms & Conditions
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Option clause permits ±25% quantity variation during contract
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Delivery period recalculated using (additional quantity / original quantity) × original delivery period with minimum 30 days
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Mandatory certifications: ISO 9001, BIS license, type test and material test certificates
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Testing conducted at AHSP labs; seller bears external testing costs if labs are unavailable
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Supply scope limited to goods; all-in price inclusive of components and delivery
Important Clauses
Payment Terms
Not specified in data; standard procurement practice applies; bidders should expect payment terms in ATC
Delivery Schedule
Delivery starts from last date of original delivery order; additional time calculated via option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; penalties typically linked to delivery delays and non-compliance; confirm in bid terms
Bidder Eligibility
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Manufacturer or authorized OEM bidder with ISO 9001
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BIS license for supplied air conditioning units
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Experience in supply of split air conditioners to government bodies
Tender Data
Bid Details
Quantity
11
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Split Air Conditioner Including Green AC, Wall Mount Type (V2) (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 6
GeM-Bidding-8608313.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates (similar product supply)
Financial statements (latest)
EMD/Security deposit documentation
ISO 9001 certificate (supplier or OEM)
BIS license
Type test certificate
Material Test Certificate
OEM authorizations (if applicable)
Technical bid documents and product specification compliance
ATC and corrigendum-specific certificates (if any)
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Punjab Police split air conditioner tender in Punjab 2025
Bidders must meet essential eligibility, provide ISO 9001 certification, BIS license, type test and material test certificates, plus bid security. Upload documents with the bid, supply advance and bulk samples for AHSP lab testing, and comply with the 25% quantity option terms.
What documents are required for the air conditioner procurement in Punjab
Required documents include GST, PAN, experience certificates, financial statements, EMD proof, ISO 9001, BIS license, type test certificates, material test certificate, and OEM authorizations. Ensure all certificates are uploaded with the bid as per ATC and Corrigendum.
What are the technical specifications for the split AC tender in Punjab
Specifications specify Split Air Conditioner including Green AC, Wall Mount Type, with emphasis on certification milestones (ISO 9001, BIS). Testing at AHSP labs; material test results govern acceptance; no detailed performance metrics provided in available data.
When is the delivery deadline for Punjab Police air conditioner supply
Delivery period is linked to the last date of the original delivery order; option clause may extend time proportionally using the formula ((additional quantity/original quantity) × original delivery period) with a minimum of 30 days.
What are the EMD requirements for the Punjab air conditioner tender
EMD details are not specified in the data; bidders should prepare bid security as per ATC and government norms, typically a defined amount or percentage of estimated value, to be submitted with bid.
What testing standards apply to the air conditioner supply for Punjab
Testing occurs at designated AHSP laboratories; if unavailable, tests may use Govt labs or NABL accredited labs; external testing costs borne by the seller; material test certificates are mandatory for acceptance.
What certifications must be uploaded with the air conditioner bid
Required certifications include ISO 9001, BIS license, type test certificates, and material test certificates; failure to upload may lead to bid rejection per bid document terms.