East Central Railway Mechanized Coach Cleaning Services Tender Gaya Bihar 2026 MEMU - ISM/IS 550 Standards Not Specified
Progress
Quantity
3
Bid Type
Two Packet Bid
Key Highlights
- • Location-based opportunity: tender in Gaya, Bihar for MEMU coach cleaning and shed maintenance
- • Organization and scope: East Central Railway MEMU shed services including interior/exterior cleaning, water, padlocking, and night stabling
- • Financials: estimated value ₹70,989,806.06; EMD ₹504,950; 3-year term
- • Payment terms: salaries paid by service provider; reimbursement upon verification with PF/ESIC docs
- • EMD/PBG options: DD or FDR in favor of FA & CAO, ECR/HAJIPUR; DD submission within bid window; post-award DD/FDR timelines
- • Delivery/coverage: large-scale per-coach engagement with potential 25% quantity/duration adjustments
Categories
9
Tender Overview
East Central Railway invites bids for mechanized coach cleaning services across MEMU coaches at Gaya (Bihar), covering interior and exterior cleaning, watering, padlocking, and related platform/night-stabling support. The contract spans 03 years with a combined estimated value of ₹70,989,806.06 and an EMD of ₹504,950. The scope includes maintenance at the MEMU Shed, washing pit operations, and daily premises cleaning (toilets, pit lines, effluent plant, PWL area, gardening). The project envisions servicing up to 17,520 coaches over 3 years for specific services and 175,200 coaches for detailed turnaround and platform work. Unique aspects include Aminities such as gardening and effluent treatment integration.
Technical Specifications & Requirements
- Service categories include mechanized coach cleaning (interior & exterior), water provisioning, padlocking, and night stabling support at platform.
- Quantities are per coach basis with large-scale 3-year horizon; no BOQ items documented.
- Location-specific work at Gaya MEMU Shed, washing pit, platform, and stabling points; includes shed area maintenance and effluent treatment plant.
- No explicit technical standards listed in the data; bidders must align with railway service standards and maintain hygiene and safety compliance across facilities.
- EMD and payment structures outlined in tender terms; flexible quantity/duration adjustments allowed up to 25% during issues and post-issue acknowledgments.
Terms, Conditions & Eligibility
- EMD: ₹504,950; alternative payment modes include DD or Fixed Deposit Receipt (FDR) in favor of FA & CAO, ECR/HAJIPUR, payable at DDU.
- Contract variability: quantity or duration adjustments allowed up to 25% at issue and post-issue; bidder must accept revisions.
- Salary/wage obligations on the provider: pay staff first, with statutory documentation (PF, ESIC) and bank statements for reimbursement claims.
- Documentation: upload all required certificates; scan copies and hard copies to be delivered within 5 days of bid end/open date; post-award DD/FDR delivery within 15 days.
- Penalties/Performance: security/deposit options include PBG and alternative security formats per GeM GTC; non-compliance could lead to bid rejection.
Key Specifications
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Service category: mechanized coach cleaning (interior & exterior) and related platform/night stabling work
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Location: MEMU Shed, Washing Pit, Platform; Gaya, Bihar
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Coaches: 17,520 per 3-year service for cleaning and related tasks; 175,200 for turn-round and platform services
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Premises upkeep: shed buildings, toilets, pit lines, effluent treatment plant, PWL, gardening
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Standards: Not explicitly listed; require compliance with railway service standards and safety guidelines
Terms & Conditions
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25% quantity/duration modification permitted during contract issue and after
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EMD and alternative security: DD or FDR; post-award DD in place of PBG within 15 days
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Salary payments by the service provider to staff prior to reimbursement with statutory documentation
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Submission must include all required certificates; failure leads to rejection
Important Clauses
Payment Terms
Salaries paid by the service provider; reimbursement from Buyer with PF/ESIC documentation; DD/FDR accepted for EMD and security
Delivery Schedule
Hard copies of EMD/FDR to be delivered within 5 days of bid end/open date; post-award DD within 15 days
Penalties/Liquidated Damages
PBG or alternate security accepted; non-compliance may lead to bid rejection or contract penalties as per GeM GTC
Bidder Eligibility
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Experience in mechanized cleaning or large-scale railway facility maintenance
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Compliance with PF/ESIC statutory requirements for deployed staff
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Financial capacity to cover payroll and sub-contractor costs across a multi-year contract
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking etc in MEMU coaches of Primary/ Secondary trains at Washing Pit of MEMU Shed, Gaya (Quantity is in Per Coach and total no of Coaches is 17520 in 03 years , Custom Bid for Services - Mechanized coach cleaning (Interior) and watering of turn round trains at platform and night stabling points at Gaya (Quantity is in Per Coach and total no of Coaches is 175200 in 03 years) , Custom Bid for Services - Cleaning of MEMU shed/Gaya premises including shed areas like shed buildings, Toiles, Pit lines, effluent treatment plant, PWL area, gardening, caring etc daily (Quantity is in Per Day and total no of Days is 1095 in 03 year
Authority Records
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Documents 10
GeM-Bidding-8840386.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar mechanized cleaning or facility maintenance
Financial statements or turnover documentation
EMD submission proof (DD or FDR alternatives) and hard copy delivery receipt
Technical bid documents and any OEM authorizations if applicable
Certificates verifying PF/ESIC compliance for deployed staff
Any additional certificates requested in the ATC/Corrigendum
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | AWADH SECURITY SERVICES Under PMA | 07-02-2026 11:41:38 | |
| 2 | BHARAT SECURITY SERVICES AND WORKERS CONTRACTOR Under PMA | 07-02-2026 11:30:20 | |
| 3 | BINDHYA BASHINI TRADERS Under PMA | 06-02-2026 21:16:39 | |
| 4 | BUSINESS INFORMATION PROCESSING SERVICES Under PMA | 07-02-2026 11:42:29 | |
| 5 | DYNAMIC ENTERPRISES Under PMA | 07-02-2026 11:21:31 | |
| 6 | DYNAMICLEAN KINGS PRIVATE LIMITED Under PMA | 07-02-2026 08:19:01 | |
| 7 | EAGLE SECURITY SERVICES AND LABOUR SUPPLIER Under PMA | 07-02-2026 11:26:37 | |
| 8 | EURO SMILE FACILITY MANAGEMENT SERVICES PRIVATE LIMITED Under PMA | 07-02-2026 11:45:05 | |
| 9 | KHAGAUL LOCO LABOURSCOPERATIVE SOCIETY LIMITED Under PMA | 06-02-2026 23:15:08 | |
| 10 | KING FACILITY SERVICES PRIVATE LIMITED Under PMA | 07-02-2026 10:49:33 | |
| 11 | LOKENATH BUILDERS Under PMA | 06-02-2026 19:50:45 | |
| 12 | M/S SINGH ENTERPRISES Under PMA | 06-02-2026 18:37:17 | |
| 13 | MAISUR PROJECTS PRIVATE LIMITED Under PMA | 07-02-2026 11:29:09 | |
| 14 | MDS FACILITIES Under PMA | 07-02-2026 10:16:36 | |
| 15 | PRABHAKAR ENTERPRISE Under PMA | 07-02-2026 11:56:58 | |
| 16 | RAJ INFORMATICS CONSTRUCTION Under PMA | 07-02-2026 10:29:50 | |
| 17 | RELIABLE CONCRETE CORPORATION Under PMA | 06-02-2026 17:50:41 | |
| 18 | SAFAL HOSPITALITY AND MAINTAINANCE SERVICES Under PMA | 07-02-2026 11:30:59 | |
| 19 | SATISH GOPAL BAGRE Under PMA | 07-02-2026 10:52:09 | |
| 20 | SHIVAM CONSTRUCTION Under PMA | 07-02-2026 11:57:16 | |
| 21 | SIGMA TECHINFRA SOLUTIONS (INDIA) PRIVATE LIMITED Under PMA | 06-02-2026 21:10:57 | |
| 22 | STRIKER FACILITY MANAGEMENT SERVICES PRIVATE LIMITED Under PMA | 07-02-2026 11:43:30 | |
| 23 | SVR ELECTRO PROJECTS PRIVATE LIMITED Under PMA | 07-02-2026 10:10:57 | |
| 24 | THARU & SONS Under PMA | 05-02-2026 13:13:16 | |
| 25 | VI TECHNO PRIVATE LIMITED Under PMA | 07-02-2026 11:03:47 | |
| 26 | VIBGYOR INFO PRIVATE LIMITED Under PMA | 06-02-2026 17:57:26 | |
| 27 | VOGUE SECURITY SOLUTIONS PRIVATE LIMITED Under PMA | 06-02-2026 13:31:18 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | PRABHAKAR ENTERPRISE Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L2 | STRIKER FACILITY MANAGEMENT SERVICES PRIVATE LIMITED Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L3 | RELIABLE CONCRETE CORPORATION Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L4 | DYNAMIC ENTERPRISES Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L4 | EAGLE SECURITY SERVICES AND LABOUR SUPPLIER Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L5 | VI TECHNO PRIVATE LIMITED Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L6 | MDS FACILITIES Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L7 | MAISUR PROJECTS PRIVATE LIMITED Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L8 | BINDHYA BASHINI TRADERS Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L8 | M/S SINGH ENTERPRISES Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L9 | SVR ELECTRO PROJECTS PRIVATE LIMITED Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L10 | RAJ INFORMATICS CONSTRUCTION Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L10 | SIGMA TECHINFRA SOLUTIONS (INDIA) PRIVATE LIMITED Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L11 | THARU & SONS Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L11 | VIBGYOR INFO PRIVATE LIMITED Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L12 | SHIVAM CONSTRUCTION Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L13 | KHAGAUL LOCO LABOURSCOPERATIVE SOCIETY LIMITED Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L14 | BUSINESS INFORMATION PROCESSING SERVICES Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L15 | BHARAT SECURITY SERVICES AND WORKERS CONTRACTOR Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et | |
| L16 | SAFAL HOSPITALITY AND MAINTAINANCE SERVICES Under PMA | Item Categories : Custom Bid for Services - Mechanized coach cleaning (Interior & Exterior), watering & padlocking et |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the Gaya MEMU cleaning tender in Bihar 2026?
Bidders must meet eligibility criteria including railway maintenance experience and PF/ESIC compliance. Prepare EMD ₹504,950 via DD or FDR, submit GST/PAN, experience certificates, financials, and technical bid. Deliver hard copies within 5 days of bid end; ensure post-award security deposit within 15 days.
What are the required documents for East Central Railway tender in Gaya?
Required documents include GST registration, PAN, experience certificates for cleaning/maintenance, financial statements, EMD proof (DD/FDR), technical bid, OEM authorizations if applicable, PF/ESIC compliance certificates, and ATC/Corrigendum certificates if issued.
What is the EMD amount and acceptable modes for this tender in Gaya?
The EMD is ₹504,950. Acceptable modes include Account Payee Demand Draft in favor of FA & CAO, ECR/HAJIPUR payable at DDU, or Fixed Deposit Receipt pledged in the bidders’ name with bank certification; proof must be uploaded and hard copy delivered within 5 days.
What is the contract duration and quantity flexibility for this railway bid?
Contract duration is 3 years with potential quantity or duration adjustments up to 25% at issue and post-issue. Bidders must accept revised quantity or duration; no guaranteed fixed quantities beyond stated per-coach basis.
Which facilities must the contractor maintain under the tender in Gaya?
Contractor must maintain MEMU Shed, washing pit, platform, night stabling points, and shed areas including toilets, effluent treatment plant, PWL area, and gardening; service scope includes interior/exterior cleaning and water provisioning.
What are the key payment terms and staff wage obligations for this tender?
The service provider must pay staff salaries first and then claim reimbursement from the Buyer with PF and ESIC documentation; ensure bank statements reflecting wage payouts; payments follow submission and verification per contract terms.
Are there specific standards or certifications required for this railway service?
No explicit IS/ISO standard is listed in the data; bidders should align with general railway safety and hygiene guidelines and provide applicable safety certifications and audit readiness as part of the technical bid.
What delivery timelines are specified for EMD/FDR submission and post-award security?
EMD/FDR proof must be delivered within 5 days of bid end/open date; post-award security deposit via DD or FDR should be completed within 15 days of award; ensure documents reach the buyer promptly.
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Unlock Tender Documents
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Documents 10
GeM-Bidding-8840386.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS