Panchayati Raj Department Bihar Repair, Maintenance & Library Setup Tender Mahipatol Gram Panchayat 2026
Progress
Tender Overview
Organisation: Panchayati Raj Department, Bihar. Procurement: Repair, maintenance and installation of plant/systems/equipment including a complete library setup and furniture for Gram Panchayat Mahipatol. The award is conducted under GeM with buyback of services and goods, price including GST and all applicable charges. The tender emphasizes submission of mandatory registration documents and eligibility checks, with MSE reservations for qualifying manufacturers from Bihar. Key differentiators include on-site installation and service delivery within the specified period, with compliance to buyer ATC terms.
Technical Specifications & Requirements
- Billing & pricing: Rates must be inclusive of GST and freight; no post-bid rate revisions during contract.
- Eligibility & registrations: Bidders must be registered in India for a minimum of 3 years; provide GST registration and Shop & Establishment/Company Incorporation certificates.
- MSE reservation: Eligible Bihar-based MSEs with valid Udyam registration may receive reservation benefits; manufacturers only, not traders.
- Documentation: Submit Bid Security Declaration, GST certificate, PAN, registration certificates, and relevant experience documents with the Technical Bid.
Terms, Conditions & Eligibility
- Delivery & acceptance: Non-acceptance of order or non-supply triggers actions per GeM policy; rate remains fixed during contract.
- Tax deductions: TDS/GST deductions as per statutory requirements from bill amounts.
- Contract scope flexibility: Quantity or duration adjustments up to 25% allowed at issuance, with bidder consent; for lumpsum services, scope/value may expand with consent.
- Commercial readiness: Ensure Indian registration, ownership of required equipment, and proof of service capability; bidders must be prepared to install and commission the complete library setup and furniture as specified.
Key Specifications
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- Product/service scope: Repair, maintenance, and installation of plant/equipment; complete library setup including furniture for Gram Panchayat Mahipatol.
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- Standards & compliance: Not explicitly specified in tender data; bidders should align with GeM ATC requirements and IS guidelines if invoked by buyer.
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- Financial terms: GST-inclusive pricing; no rate revision during contract; TDS/GST deductions as applicable.
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- Eligibility: Minimum 3 years Indian registration; GST registration; Shop & Establishment/Company Incorporation Certificate.
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- MSE reservation: Only Bihar-based manufacturers with valid Udyam registration eligible for MSE benefit; traders excluded.
Terms & Conditions
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Key Term 1: Rates must be GST-inclusive and final; no post-bid price changes.
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Key Term 2: Bidder must have at least 3 years Indian registration plus GST and establishment certificates.
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Key Term 3: 25% quantity/duration flex allowed at contract issue; requires bidder consent.
Important Clauses
Payment Terms
Rates include GST; TDS/GST deduction as per Act; no rate revision during contract.
Delivery Schedule
Not explicitly stated; bidder must ensure installation and completion of library setup and furniture per order.
Penalties/Liquidated Damages
Not explicitly detailed; GeM policy to be invoked for non-supply or order default.
Bidder Eligibility
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Minimum 3 years Indian business registration with proof
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GST registration certificate and PAN
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Shop & Establishment/Company Incorporation Certificate for Pvt Ltd
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - GRAM PANCHAYAT MAHIPATOL ,COMPLETE LIBRARY SETUP; Furniture; Service Provider
Delivery Details
Delivery Locations
1
Delivery Cities
Khagaria
Delivery Pincodes
851204
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shambhu Kumar | 851204,mahipatol dandari | Khagaria | Bihar | 851204 | Project / Lumpsum Based | - | Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 1 |
Authority Records
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Documents 7
GeM-Bidding-9846177.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for Bihar Panchayati Raj repair and library setup tender 2026?
Bidders must have 3+ years Indian registration, GST registration, and Shop & Establishment/Inc certificate; submit Bid Security Declaration and all required documents via GeM. Ensure GST-inclusive pricing and adherence to ATC terms; reservation benefits apply for Bihar-based MSEs with valid Udyam registration.
What documents are required for Bihar Gram Panchayat procurement bid 2026?
Required documents include GST certificate, PAN, Shop & Establishment/Inc certificate, proof of 3+ years registration, relevant experience certificates, and the Bid Security Declaration; provide these with the Technical Bid as per Buyers ATC.
What are the delivery expectations for library setup and furniture in Bihar?
Delivery/installation must cover complete library setup and furniture as specified by the buyer; rates must be GST-inclusive, with no post-bid rate changes; ensure timely installation and acceptance per GeM policy if order is placed.
What is the eligibility for MSE reservation in this Bihar tender?
MSE benefit is available to Bihar-based manufacturers with valid Udyam Registration, online verification, and buyer evaluation; traders are not eligible; evidence must be uploaded with the bid.
What are the payment terms for the Bihar procurement contract?
Payments are subject to statutory deductions (TDS/GST) and will be processed per GeM policy; quoted rates must include all charges; no rate revision during contract term.
What are the key technical requirements for this procurement in Bihar?
Key technical requirements include GST-inclusive pricing, minimum 3-year registration, GST certificate, and establishment/incorporation documentation; actual furniture and library components are described in the order and ATC directives.
How does 25% quantity/duration flexibility work in this GeM tender?
The buyer may adjust contract quantity or duration up to 25% at contract issue, with bidder consent; for lump-sum service contracts, scope/value may increase by 25% with consent; once issued, adjustments limited to 25%.
Which organization is issuing the library setup procurement in Bihar 2026?
The procurement is issued by the Panchayati Raj Department, Bihar, for Gram Panchayat Mahipatol; it involves repair, maintenance, installation and complete library setup along with furniture under GeM.