Indian Army Baramulla Demand for Vehicle Spares and Assemblies Tender 2025 Baramulla Jammu & Kashmir ISO/Defence Standards
Bid Publish Date
14-Nov-2025, 6:58 pm
Bid End Date
25-Nov-2025, 7:00 pm
Location
Progress
Quantity
11
Category
Pressure Plate
Bid Type
Two Packet Bid
Key Highlights
- • Detailed option clause allowing +/-25% quantity variation and extended delivery timelines with a defined calculation method
- • DFS-based warranty framework linked to Defence Food Specification with post-acceptance sampling by CFL/FIU
- • CFL/FIU sampling process requiring supplier presence within three working days for sample collection
- • Exact technical specifications are not disclosed; emphasis on DFS conformity and military-grade quality standards
- • Delivery and acceptance governed by original delivery order dates and option period, with minimum 30 days additional time
- • 11 items listed in BOQ; final quantities and part numbers not provided in available data
Categories
9
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for a range of vehicle spares and assemblies including pressure plate, clutch plate, release bearing, fuel pump assembly, lamp assembly (right-hand), spacer washer, top clamp, relay valve front, clutch cylinder assembly, de-aeration tank, and fog light assembly. Location: Baramulla, Jammu & Kashmir (193101). The BOQ lists 11 items but specifications are not disclosed. The procurement incorporates an option clause permitting ±25% quantity variation at contracted rates and a delivery timeline governed by the last original delivery order. A unique warranty framework ties performance to the Defence Food Specification, with post-acceptance sampling by CFL/FIU. The tender emphasizes compliance with Defence-related standards and inspection protocols, signaling a defense-aerospace/defense-vehicle spares scope.
Technical Specifications & Requirements
- Product/service category: Vehicle spares and assemblies for military use (11 items in BOQ; exact quantities not disclosed)
- Delivery terms: Option clause enables 25% quantity variation during contract execution; delivery period starts from the last date of original delivery order
- Warranty framework: Defence Food Specification-based warranty covering conformity and defect-free performance; inspection sampling by CFL/FIU after acceptance; supplier must respond within three working days for sample collection
- Quality and compliance: References to DFS-based quality parameters; no standalone technical specs provided in the tender text; emphasis on conformance through DFS and post-acceptance testing
- Inspection/acceptance: Stock verification and sampling process; consequence of non-conformance determined by DFS criteria
- Special conditions: No explicit EMD or payment terms specified in available data; supplier must align with purchaser’s option and warranty clauses
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% during and after contract at contracted rates; extended delivery time calculated but guaranteed minimum 30 days
- Warranty: Goods must conform to Defence Food Specification and remain defect-free for the warranty period; DFS-based acceptance governs post-supply sampling
- Sampling: CFL/FIU can draw samples from stock locations; supplier must provide representative within three working days
- Documentation: Not explicitly listed; bidders should anticipate standard defense tender submissions and DFS conformity evidence
- Delivery/Acceptance: Performance tied to DFS criteria; stock acceptance does not absolve supplier responsibility
- EMD/Payment: Not specified in available data; bidders should prepare as per standard defense procurement practices
Key Specifications
-
- Product/service category: Vehicle spares and assemblies (11 items in BOQ) for Indian Army terminal equipment
-
- Quantities: Not disclosed in the available data; anticipate multiple line items and separate part numbers
-
- EMD/Value: Not specified in provided tender text
-
- Experience: Prior defense vehicle spares supply experience implied by DFS compliance
-
- Standards: Defence Food Specification compliance; DFS-based warranty and IS/DEFENCE quality expectations
Terms & Conditions
-
Option clause enabling +/-25% quantity variation at contracted rates and extended delivery time calculations
-
Warranty tied to Defence Food Specification with post-acceptance sampling by CFL/FIU
-
CFL/FIU sampling process requires supplier presence within three working days for sample collection
Important Clauses
Payment Terms
Not specified in available data; bidders should align with standard defense procurement payment practices upon DFS conformity and acceptance
Delivery Schedule
Delivery period starts from the last date of the original delivery order; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
Penalties/Liquidated Damages
Not specified in available data; bidders should assume standard penalties for delivery delays as per defense procurement norms
Bidder Eligibility
-
Experience in supplying defense vehicle spares or DFS-compliant products
-
Demonstrated ability to meet DFS conformity criteria and post-acceptance sampling requirements
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Regulatory compliance with GST and PAN; ability to provide financial statements and performance history
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Pressure Plate , Clutch Plate , Release Bearing , Fuel Pump Assy , Lamp Assy Comb RH , Spacer Washer , Top Clamp , Relay Valve Front , Clutch Cylinder assy , De-aeration tank , Fog Light Assy
Authority Records
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Documents 4
GeM-Bidding-8592132.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
Pressure Plate
Pressure Plate
Clutch Plate
Clutch Plate
Release Bearing
Release Bearing
Fuel Pump Assy
Fuel Pump Assy
Lamp Assy Comb RH
Lamp Assy Comb RH
Spacer Washer
Spacer Washer
Top Clamp
Top Clamp
Relay Valve Front
Relay Valve Front
Clutch Cylinder assy
Clutch Cylinder assy
De-aeration tank
De-aeration tank
Fog Light Assy
Fog Light Assy
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Pressure Plate | Pressure Plate | 1 | nos | [email protected] | 15 | |
| 2 | Clutch Plate | Clutch Plate | 1 | nos | [email protected] | 15 | |
| 3 | Release Bearing | Release Bearing | 1 | nos | [email protected] | 15 | |
| 4 | Fuel Pump Assy | Fuel Pump Assy | 1 | nos | [email protected] | 15 | |
| 5 | Lamp Assy Comb RH | Lamp Assy Comb RH | 1 | nos | [email protected] | 15 | |
| 6 | Spacer Washer | Spacer Washer | 1 | nos | [email protected] | 15 | |
| 7 | Top Clamp | Top Clamp | 1 | nos | [email protected] | 15 | |
| 8 | Relay Valve Front | Relay Valve Front | 1 | nos | [email protected] | 15 | |
| 9 | Clutch Cylinder assy | Clutch Cylinder assy | 1 | nos | [email protected] | 15 | |
| 10 | De-aeration tank | De-aeration tank | 1 | nos | [email protected] | 15 | |
| 11 | Fog Light Assy | Fog Light Assy | 1 | nos | [email protected] | 15 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar defense vehicle spares supply
Financial statements (last 2-3 years)
EMD/Security deposit documents (if applicable per tender terms)
Technical bid documents demonstrating DFS conformity or related standards
OEM authorizations or supplier certificates (if applicable)
Defence-specific quality certificates or DFS compliance evidence
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ABBAZ TRADERS Under PMA | - | 17-11-2025 21:32:26 | |
| 2 | CHINAR ENTERPRISES Under PMA | - | 16-11-2025 16:35:02 | |
| 3 | RAINA ENTERPRISES Under PMA | - | 17-11-2025 21:45:27 | |
| 4 | SURJEET SINGH & BROTHERS Under PMA | - | 19-11-2025 11:32:05 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | CHINAR ENTERPRISES(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Pressure Plate,Clutch Plate,Release Bearing,Fuel Pump Assy,Lamp Assy Comb RH,Spacer Washer,Top Clam | |
| L2 | RAINA ENTERPRISES Under PMA | Item Categories : Pressure Plate,Clutch Plate,Release Bearing,Fuel Pump Assy,Lamp Assy Comb RH,Spacer Washer,Top Clam | |
| L3 | ABBAZ TRADERS Under PMA | Item Categories : Pressure Plate,Clutch Plate,Release Bearing,Fuel Pump Assy,Lamp Assy Comb RH,Spacer Washer,Top Clam | |
| L4 | SURJEET SINGH & BROTHERS Under PMA | Item Categories : Pressure Plate,Clutch Plate,Release Bearing,Fuel Pump Assy,Lamp Assy Comb RH,Spacer Washer,Top Clam |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Baramulla vehicle spares tender in 2025 with DFS compliance
Bidders must demonstrate DFS conformity for each vehicle spare item and provide DEFENCE DFS documentation; submit GST, PAN, experience certificates, financial statements, OEM authorizations, and technical bid. Ensure capability to participate in CFL/FIU sampling and comply with the 25% quantity variation option.
What documents are required for Indian Army spares procurement in Baramulla
Required documents include GST registration, PAN, experience certificates in defense spares, financial statements for the last 2-3 years, EMD documents if applicable, OEM authorizations, and technical compliance certificates demonstrating DFS conformity and warranty terms.
What are the Defence Food Specification warranty requirements for this tender
Warranty must cover conformity to Defence Food Specification and defect-free performance; warranty period is as per DFS attached, valid from acceptance; CFL/FIU sampling may occur post-acceptance to verify DFS compliance and product quality.
When is delivery expected after original delivery order for Baramulla tender
Delivery period begins from the last date of the original delivery order. If quantities increase by up to 25%, extended time is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days additional time.
What standards govern eligibility for defense spares procurement in Jammu & Kashmir
Eligibility relies on DFS compliance, prior defense spares supply experience, GST and PAN validity, financial stability, and OEM authorizations where applicable; bidders must be ready for CFL/FIU sampling post-acceptance.
What are the key clauses bidders should study before submission
Key clauses include option quantity variations (±25%), DFS warranty terms, CFL/FIU sampling rights, potential stock acceptance conditions, and delivery timelines; ensure all 11 BOQ items can be supplied with DFS conformity and relevant certifications.
How to verify DFS conformity for Baramulla vehicle spares
Obtain DFS compliance certificates from the manufacturer or authorized agency; provide documentation proving spares meet DFS criteria, along with testing and sampling readiness for CFL/FIU verification at stock depots.
What is the expected scope of items in the BOQ for this tender
The BOQ lists 11 items including pressure plate, clutch plate, release bearing, fuel pump assembly, lamp assembly RH, spacer washer, top clamp, relay valve front, clutch cylinder, de-aeration tank, and fog light assembly; exact quantities not disclosed in the data provided.
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Documents 4
GeM-Bidding-8592132.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS