Municipal Corporation Panchkula Vending Machine Bags Tender Panchkula Haryana 2025

Tender Overview

Municipal Corporation Panchkula invites bids for the supply, installation, testing and commissioning of vending machine bags under the Urban Local Bodies category in Panchkula, Haryana. The estimated value is not disclosed; EMD is ₹30,000. The scope includes training of operators and obtaining any statutory clearances. There is an option to increase quantity by up to 25% at contracted rates. Bidders must submit a demand draft (DD) for the EMD and provide a hardcopy within 5 days of bid end.

The contract emphasizes alignment with approved drawings and provides a two-step design approval process, including a 7-day window for submission and buyer feedback. A bulk-supply sample approval is required within 7 days of award. GST applicability is at bidder’s discretion with reimbursement as per actuals or applicable rates, capped at quoted GST percent. Unique terms include an option clause, and mandatory adherence to revised delivery timelines if approvals lag.

This tender targets suppliers of vending machine bags and related equipment who can handle design, installation, testing, and operator training, with emphasis on regulatory compliance and timely approvals.

Technical Specifications & Requirements

• Scope of supply: Supply, Installation, Testing, Commissioning of Goods and Training of operators; statutory clearances if any
• Delivery flexibility: Option to increase quantity up to 25%; delivery period adjusted pro rata with a minimum of 30 days
• EMD/PBG: ₹30,000 via Demand Draft to Commissioner Municipal Corporation Panchkula; DD copy due with bid; hardcopy to be delivered within 5 days
• Design approvals: Detailed Design Drawings to be submitted within 7 days of award; buyer to approve or list modifications within 7 days; LD not charged for buyer-delays on approval
• Sample approval: Advance sample approval required within 7 days of award; bulk supply to follow only after approval
• GST: Bidder to account GST; reimbursement as actuals or applicable rates, whichever is lower, up to quoted GST%
• Delivery/installation: Compliance with buyer-approved drawings; any delivery extension due to drawings to be re-fixed without LD if buyer delays approvals
• Category/Item: Vending machine bags (Q2) under Municipal Corporation Panchkula; no BOM provided; no BOQ items listed

Terms, Conditions & Eligibility

• EMD: ₹30,000 via Account Payee DD; hard copy required within 5 days post bid end
• Delivery timeline: Initial delivery period to be fixed; option to extend quantity up to 25% with pro rata time adjustments (minimum 30 days)
• Design & approval: Submit Detailed Design Drawings within 7 days; buyer response within 7 days; implement modifications as directed
• Sample approval: Submit 1 sample within 7 days; buyer approval required before bulk manufacturing
• GST: Bidder bears GST; reimbursement as per actuals or applicable rates (whichever is lower)
• Documents: GST registration, PAN, experience certificates, financials, technical compliance, OEM authorizations may be required per ATC
• Warranty/penalties: Not specified in ATC; LD/penalty terms not detailed; delivery extensions may be allowed without LD under buyer delay
• Option clause: Purchaser may increase/decrease quantity by up to 25% during contract; rates remain contracted rates