Meghalaya Government Tender for Security Equipment Supply, Jaintia Hills 2025 with 25% Quantity Flex, BIS/IS Standards

Tender Overview

The tender targets the supply, installation, testing and commissioning of security equipment in the Jaintia Hills region of Meghalaya (793109). The submitting organization is not disclosed. The scope includes supply, installation, testing, commissioning, training of operators, and obtaining any statutory clearances. A key distinguishing factor is the option to increase or decrease quantity by up to 25% at contract offer and during the contract period at contracted rates. Bidder must ensure GST-compliant invoicing through the GeM portal and provide necessary GST validation screenshots. The ATC terms require BIS/type test certificates and any other product-specific approvals. The absence of BOQ items indicates a potentially broad equipment category or phased procurement. Unique conditions include FDR-based security deposit in lieu of or alongside a PBG and mandatory post-award delivery of the hard FDR copy within 15 days from award. This tender is location-bound and mandates compliance with supplier after-sales service for imported items via an Indian-registered OEM or authorized seller.

Technical Specifications & Requirements

• No explicit technical specifications are published in the provided data; bidders should prepare to demonstrate capability across security equipment procurement, including supply, installation, testing, commissioning, and operator training. Required documentation includes BIS license, type test certificates, and other product-specific approvals. The scope explicitly covers installation and commissioning, operator training, and statutory clearances if applicable. For imported products, an Indian office for after-sales service is mandatory. The tender demands invoice generation with GST portal verification and GST payment confirmation. The option clause allows quantity variation up to 25% during contract execution, with the delivery time adjustment formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

Terms, Conditions & Eligibility

• EMD/PBG: Performance security via PBG or eligible to submit Fixed Deposit Receipt (FDR) in the name of the bidder, endorsed for withdrawal only by the pledgee; hard copy of original FDR due within 15 days of award.
• Delivery & Price: Quantity can be increased/decreased up to 25% at contract placement and during currency at contracted rates; delivery period starts from the last date of the original delivery order.
• GST & Invoicing: Upload scanned GST invoice and GST portal payment confirmation on GeM portal.
• OEM/After-Sales: Imported products require an Indian office for after-sales service; submission of OEM authorization may be required.
• Certificates: Upload BIS license, type test certificates, and other prescribed approvals; non-submission risks rejection.
• Scope: Supply, installation, testing, commissioning, and operator training with any required statutory clearances.
• Special ATC: Compliance with any additional ATC clauses issued at bid time.