GEM

Indian Army Fuel & Filter Spare Parts Tender West Delhi 2025 ISO 9001 Certified OEM Required

Posted

23 Oct 2025, 06:45 pm

Deadline

03 Nov 2025, 09:00 pm

Value

₹75,000

Location

WEST DELHI , DELHI

Progress

Issue23 Oct 2025, 06:45 pm
AwardPending
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Quantity

64

Category

FUEL FILTER

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • 25% quantity increase/decrease option during contract execution
  • • Last-date delivery reference governs extended delivery period calculations
  • • PAN, GSTIN, Cancelled Cheque, EFT Mandate mandatory with bid
  • • West Delhi, Delhi location for security equipment and vehicle spare parts
  • • 17 items scope including filters, hoses, bulbs, and solenoids
  • • Title and organization indicate Indian Army procurement for automotive spares
  • • No explicit EMD amount published in the tender data

Tender Overview

This notice from the Indian Army (Department Of Military Affairs) tendering for a broad range of automotive consumables and spare parts including FUEL FILTER, OIL FILTER, HYDRAULIC FILTER, FAN BELT, AIR FILTER SET, RADIATOR HOSE, VALVE SOLENOID, RELAY 5 PIN, FORWARD AND REVERSE SWITCH, HEAD LIGHT BULB, OIL SEAL, HYDRAULIC SEAL KIT, FUEL LIFT PUMP, and assorted FUEL PIPES. Located in WEST DELHI, DELHI - 110008, the estimated value is ₹75,000.00. The scope references 17 items with no itemized BOQ details but specifies standard procurement through a competitive bid. A key delivery/quantity flexibility clause allows ±25% quantity variation at contracted rates, with delivery timing linked to the last delivery order date. A mandatory ISO 9001 requirement for bidder or OEM is noted to ensure quality systems. Firms must be able to meet origination and delivery terms under government restrictions.

Technical Specifications & Requirements

  • No itemized technical specs are disclosed in the BOQ; items span filters, seals, hoses, switchgear, bulbs, and related hydraulic and fuel system components.
  • The bid must include ISO 9001 certification ( bidder or OEM) to demonstrate quality management system compliance.
  • The procurement involves 17+ line items with potential substitution or expansion per option clause, requiring a robust supply chain and traceability.
  • Key qualification: OEM authorization may be required for brand-specific components; ensure compatibility with standard military-grade fittings and fixtures where applicable.
  • Delivery terms align with government tender practices; prepare for quantity adjustments up to 25% during execution.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the available terms; bidders should anticipate standard tender deposits per government policy.
  • Delivery: Delivery period linked to last date of original delivery order; extended period calculations apply if option clause is exercised.
  • Payment: Standard practice typically follows milestone or COD/approval terms; bidders should confirm payment timing in the final bid.
  • Documents: Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank.
  • Quality/Compliance: ISO 9001 certification required for bidder or OEM; ensure traceability and warranty alignment where applicable.
  • Flexibility: Option to increase quantity by up to 25% during contract currency at contracted rates; ensure inventory planning supports surge orders.

Key Specifications

  • Product categories: FUEL FILTER, OIL FILTER, HYDRAULIC FILTER, FAN BELT, CROSS ASSY, AIR FILTER SET, RADIATOR HOSE, VALVE SOLENOID, RELAY 5 PIN, FORWARD AND REVERSE SWITCH, HEAD LIGHT BULB, OIL SEAL, HYDRAULIC SEAL KIT, FUEL LIFT PUMP, FUEL PIPE 7041, FUEL PIPE 7042, FUEL PIPE 19 COUPLER

  • Estimated value: ₹75,000.00

  • Delivery flexibility: ±25% quantity variation at contracted rates

  • ISO 9001 certification required for bidder or OEM

  • 17 items in BOQ; itemized specifications not disclosed

Terms & Conditions

  • Option clause allows +/- 25% quantity variation during contract

  • ISO 9001 certification required for bidder or OEM

  • Delivery period linked to the last date of delivery order; extended period rules apply

  • Mandatory submission: PAN, GSTIN, Cancelled Cheque, EFT Mandate

Important Clauses

Delivery Schedule

Delivery period ties to last date of original delivery order; extended time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Payment Terms

Standard government terms; bid must specify how payment will be processed after delivery acceptance (not provided in tender excerpt)

Penalties/Liquidated Damages

Not specified in provided data; bidders should verify LD terms in the full tender document

Bidder Eligibility

  • Must hold ISO 9001 certification or have OEM affiliation

  • Ability to supply automotive spares listed (17 items) with credible supply chain

  • Comply with PAN, GSTIN and bank EFT mandate submission

Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FUEL FILTER FOR TATA JD 1 nos tss_147 15
2 OIL FILTER FOR TATA JD 4 nos tss_147 15
3 HYDRAULIC FILTER FOR TATA JD 4 nos tss_147 15
4 FAN BELT FOR TATA JD 4 nos tss_147 15
5 CROSS ASSY FOR TATA JD 6 nos tss_147 15
6 AIR FILTER SET FOR TATA JD 4 nos tss_147 15
7 RADIATOR HOSE FOR TATA JD 4 nos tss_147 15
8 VALVE SOLENOID FOR TATA JD 5 nos tss_147 15
9 RELAY 5 PIN FOR TATA JD 1 nos tss_147 15
10 FORWARD AND REVERSE SWITCH FOR TATA JD 4 nos tss_147 15
11 HEAD LIGHT BULB FOR TATA JD 8 nos tss_147 15
12 OIL SEAL FOR TATA JD 4 nos tss_147 15
13 HYDRAULIC SEAL KIT FOR TATA JD 3 nos tss_147 15
14 FUEL LIFT PUMP FOR TATA JD 3 nos tss_147 15
15 FUEL PIPE 7041 FOR TATA JD 3 nos tss_147 15
16 FUEL PIPE 7042 FOR TATA JD 3 nos tss_147 15
17 FUEL PIPE 19 COUPLER FOR TATA JD 3 nos tss_147 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

Certified EFT Mandate from bank

5

Any OEM authorization documents (if applicable)

6

Technical bid documents showing ISO 9001 compliance

7

Company profile and financial statements (as required by buyer)

Frequently Asked Questions

How to bid for Indian Army fuel filter and spare parts tender in West Delhi 2025

Bidders must ensure ISO 9001 certification (bidder or OEM), submit PAN, GSTIN, cancelled cheque, and EFT mandate with the bid. The tender allows ±25% quantity variation and requires readiness to supply 17 listed items including filters, bulbs and hoses. Prepare detailed technical/commercial proposals and ensure supply chain readiness for military standards.

What documents are required for Indian Army West Delhi procurement bid 2025

Submit PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate. Include ISO 9001 certificate (bidder or OEM), OEM authorizations if applicable, company profile, and any relevant experience letters. Ensure all documents are scanned and uploaded with the bid in the specified format.

What are the key technical specs for ISO 9001 compliant suppliers in this tender

Although itemized specs are not disclosed, the supplier must hold ISO 9001 certification and demonstrate a quality management system. Ensure traceability for 17 automotive spare parts including filters, seals, hoses, and electrical components; align with military-grade quality expectations and OEM compatibility where required.

When is delivery expected under the Indian Army West Delhi tender 2025

Delivery timing is tied to the last date of the original delivery order, with extended period calculations applying if the option clause is exercised. The minimum additional time is 30 days, calculated by (Increased quantity ÷ Original quantity) × Original delivery period.

What is the scope and value of the Indian Army procurement in West Delhi

The estimated value is ₹75,000.00 for a group of 17 items including FUEL FILTER, OIL FILTER, AIR FILTER SET, FUEL PIPES, and related components. The contract permits a ±25% quantity adjustment at contracted rates, enabling scale-up during the currency of the contract.

What is the eligibility criteria for bidding on this Indian Army procurement

Eligibility requires ISO 9001 certification (bidder or OEM), ability to supply the 17 listed parts, and submission of PAN, GSTIN, cancelled cheque, and EFT mandate. Manufacturers should be able to support military-standard delivery and provide OEM endorsements if required.

What are the payment terms and penalties for this tender in West Delhi

Payment terms typically follow government procurement norms; however, explicit terms are not provided here. Bidders should expect post-delivery acceptance-based payment. Check for any LD clauses in the full contract; ensure a compliant performance bond or security as per organization policy.