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Hindustan Petroleum Corporation Ltd VRU Maintenance & Recommissioning Tender Kanpur Dehat UP 2025

Bid Publish Date

05-Dec-2025, 3:38 pm

Bid End Date

26-Dec-2025, 4:00 pm

EMD

₹7,00,000

Value

₹3,48,69,000

Location

KANPUR DEHAT , UTTAR PRADESH
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Progress

RA
Issue05-Dec-2025, 3:38 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

4

Bid Type

Two Packet Bid

Categories 34

BP INSTRUMENT SMART POSITIONER VOLTMETER TELEMETRY WIND MILL ENERGY PROJECT SERVICES PLATFORM SCALE DECIBEL METER WATTMETERS GLUCOMETER SUPERVISORY CONTROL AMC OF ELECTRONIC PYROMETERS ARTICULATING LAZY ARMS PARAMETER TEST SMART GRID PRESSURE GAUGE TESTING INSTRUMENT MASTER CONTROLLER THICKNESS GAUGE WEIGH BRIDGE SCADA THERMOWELLS MAINTENANCE CONTRACT OF ELECTRONIC WATER LEVEL RECORDER SOFTWARE BODYWEIGHT MEASURING SCALE MEDICAL DIAGNOSTIC GAMMA CAMERAS PNEUMATIC POSITIONER RADIO FREQUENCY ANALYSER WEIGHTS AUDIOMETERS AUTOMATION EQUIPMENT ROUTINE MAINTENANCE

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd. Procuring VRU repair, calibration, VRU software/PLC/SCADA, VRU SAT recommissioning, and CAMC for VRU. Estimated value: ₹34,869,000; EMD: ₹700,000. Location: Kanpur Dehat, Uttar Pradesh 209101. Category spans multiple service bids for VRU maintenance and software integration. Key differentiator is the breadth of VRU-related services including recommissioning and AMC, with a flexible option clause up to 25% in quantity or duration. This tender requires a response addressing both field services and software support for VRU systems.

Technical Specifications & Requirements

  • Specifications: No technical specifications provided in the data. Scope inferred includes repair and calibration of VRU equipment, VRU software, PLC, SCADA integration, SAT recommissioning, and CAMC (Comprehensive Annual Maintenance Contract) for VRU systems.
  • Financials: Estimated value ₹34,869,000; EMD ₹700,000. BOQ lists 0 items, indicating a services-oriented tender with potential for broad scope.
  • Contract flexibility: 25% quantity/duration variance allowed at contract issue and post-issue; Excess settlement option permits addon charges up to a defined percentage with required documentation. No explicit technical standards are listed.
  • Delivery/Implementation: Service delivery and maintenance timelines are governed by generic option terms; bidders should prepare for multi-facet service deployment across VRU components.

Terms, Conditions & Eligibility

  • EMD: ₹700,000 to be submitted as per bidder terms.
  • Duration/Quantity: Option to adjust up to 25% in contract quantity or duration.
  • Excess Settlement: Additional charges allowed up to a specified percentage; mandatory documentation to be submitted with invoices.
  • Documentation: Compliance with bidder terms; technical and financial documents to be furnished as per HPCL conditions. No explicit warranty or SLA terms provided in the data.

Key Specifications

  • VRU equipment repair and calibration

  • VRU software, PLC, SCADA integration

  • VRU SAT recommissioning

  • CAMC for VRU systems

Terms & Conditions

  • EMD ₹700,000 and estimated contract value ₹34,869,000

  • Option clause allows 25% change in quantity/duration

  • Excess settlement for additional charges with documentation

Important Clauses

Payment Terms

Details not specified in provided data; bidders should await HPCL terms in RFP and align invoices with excess settlement provisions if applicable.

Delivery Schedule

Delivery timelines not specified; bidders should propose phased VRU service delivery and CAMC timelines aligning with VRU maintenance cycles.

Penalties/Liquidated Damages

No LD details provided; bidders should verify SLA penalties during bid and negotiate performance-based milestones.

Bidder Eligibility

  • Experience in VRU maintenance, calibration, and REVAR/SCADA integration

  • Financial capacity demonstrated by audited statements

  • GST registration and compliance with tax norms

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Custom Bid for Services - Repair and calibration VRU Equipments , Custom Bid for Services - VRU Software, PLC, SCADA , Custom Bid for Services - VRU SAT Recommissioning , Custom Bid for Services - CAMC of VRU

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD

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Documents 11

GeM-Bidding-8669158.pdf

Main Document

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Other Documents

OTHER

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for VRU repair/calibration/services

4

Financial statements (last 2-3 years)

5

EMD submission proof

6

Technical bid documents (scope of VRU services, approach plan)

7

OEM authorizations for VRU software/PLC/SCADA if applicable

Reverse Auction Schedule

Completed

Start

31-Dec-2025, 4:00 pm

End

02-Jan-2026, 4:00 pm

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Date Status
1
BEEKAY ENGINEERING CORPORATION   Under PMA
26-12-2025 12:27:29
2
M P ENGINEERING CONSTRUCTIONS (INDIA ) PRIVATE LIMITED   Under PMA
23-12-2025 18:17:43

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1BEEKAY ENGINEERING CORPORATION   Under PMA Winner ₹2,62,89,666Item Categories : Custom Bid for Services - Repair and calibration VRU Equipments,Custom Bid for Services - VRU Soft
L2M P ENGINEERING CONSTRUCTIONS (INDIA ) PRIVATE LIMITED   Under PMA₹3,09,65,448Item Categories : Custom Bid for Services - Repair and calibration VRU Equipments,Custom Bid for Services - VRU Soft

🎉 L1 Winner

BEEKAY ENGINEERING CORPORATION   Under PMA

Final Price: ₹2,62,89,666

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for HPCL VRU maintenance tender in Kanpur Dehat Uttar Pradesh 2025

Bidders should register on the HPCL tender portal, submit EMD ₹700,000, provide GST/PAN, experience certificates for VRU calibration and SCADA integration, and technical bids detailing VRU repair methods, software support, and CAMC scope; ensure compliance with the 25% quantity/duration option and excess settlement documentation.

What documents are required for VRU repair and CAMC tender in UP 2025

Required documents include GST registration, PAN card, experience certificates for VRU services, financial statements, EMD proof, technical bid detailing VRU scope, and OEM authorizations if applicable for VRU software/SCADA/PLC components.

What are the eligibility criteria for VRU service tender in Kanpur Dehat

Eligibility includes prior VRU maintenance experience, demonstrated capability in calibration and software integration, financial stability evidenced by statements, and compliance with tax registrations; bidders must meet HPCL’s terms on contract quantity/duration adjustments and documentation for excess charges.

What are the technical requirements for VRU software and SCADA in this HPCL tender

Although explicit specs are not listed, bidders should address VRU software support, PLC/SCADA integration, and SAT recommissioning capabilities, with a plan for CAMC covering preventive, corrective maintenance, and spare parts coordination aligned to VRU systems.

When is the payment terms and EMD timing for HPCL VRU tender

Payable terms align with HPCL’s standard EMD and invoice processing; bidders must submit ₹700,000 EMD and await payment terms in the final contract, including any provisions for excess settlement charges and milestone-based payments once SLAs are agreed.

What is the scope of excess settlement in this VRU services tender

Excess settlement allows additional charges up to a defined percentage of item-level totals, including addons; bidders must declare applicability at invoice creation and provide supporting documents to justify claims while ensuring total invoice remains within the negotiated limit.

What is the procurement location and client organization for this VRU tender

The procurement is by Hindustan Petroleum Corporation Ltd in Kanpur Dehat, Uttar Pradesh (209101), covering VRU repair, calibration, software/SCADA, recommissioning, and CAMC services, with a total estimated value of ₹34,869,000 and EMD of ₹700,000.

How to verify OEM authorization requirements for VRU software components

Submit OEM authorizations for VRU software, PLC, and SCADA components if required; ensure supplier credentials demonstrate authorized access to software licenses and maintenance rights, along with relevant technical credentials to support VRU system maintenance.

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