Ntpc Mining Limited Tata-407 Pick-up Hiring Tender for CISF Kerandari COAL MINING PROJECT 2026
Bid Publish Date
04-Sep-2026, 10:02 am
Bid End Date
14-Sep-2026, 11:00 am
Location
Progress
Key Highlights
- • Vehicle specification: Tata-407 pickup truck, 2025 or newer
- • Monthly running limit: 6000 Km; 24 Hrs/day operation
- • Reimbursement policy: fuel at 1 liter diesel per 6 Km with documentary evidence
- • Financial terms: Lump-sum bid inclusive of GST; separate price-breakup sheet required
- • Payment terms: monthly payments in subsequent month after proper bill submission
- • Safety/SD: 2% amount linked to safety; Security Deposit 5% from running bills
- • Wage norms: drivers paid as per minimum SW category at Kerandari project time
- • Contract extension: up to 3 months on same rate and terms
Tender Overview
Ntpc Mining Limited invites bids for the hiring of one Tata-407 pick-up truck for the CISF at Kerandari Coal Mining Project on a 24 hours basis. The contract spans three years, with a possible extension of up to three months at the same terms. Vehicle must be a Tata-407 pickup, model year 2025 or newer, running up to 6000 Km per month, and operated on diesel. The price bid is a lump-sum quotation with GST included; a separate price-breakup sheet is required. Reimbursement of fuel is one liter per 6 kilometers as per existing practice. The project enforces a 2% safety-related retention and a 5% security deposit from running bills.
Technical Specifications & Requirements
- Vehicle model: Tata-407 pickup truck
- Year of model: 2025 or newer
- Fuel type: Diesel; 24 hours per day operation
- Monthly running limit: 6000 Km; total contract period 36 months with possible extension
- Service type: As per scope of work; 24 hrs usage, CISF transport role
- Reimbursement: Fuel cost at 1 liter diesel per 6 km; reimbursement against documentary evidence
- Payment terms: Monthly payments in the subsequent month after proper bill submission and required documents
- Wage and benefits: Driver wages comply with minimum SW category norms at Kerandari project time; PF and other benefits as per norms
- Retention & deposits: 2% safety fund retention; 5% SD deduction from running bills; NIL defect liability period
- Geography & project context: Kerandari Coal Mining Project, CISF transport requirement; 24 Hrs operation implied
Terms, Conditions & Eligibility
- EMD: Not applicable
- Contract period: 36 months with potential extension of up to 3 months on same terms
- Pricing: Lump-sum bid inclusive of GST; price-breakup to be submitted separately
- Security obligations: SD 5% of running bills; safety compliance certified by EIC required for release
- Fuel reimbursement: As per actuals; cost of fuel reimbursed at stated rate with documentary evidence
- Delivery/ utilization: Vehicle to be used for CISF duties at Kerandari project; keep within monthly Km limit
- Payment cadence: Monthly billing; payments in subsequent month after verification
- Eligibility criteria: Genuine Tata-407 pickup supplier with 2025+ model and diesel operation capability; adherence to project safety and wage norms
Key Specifications
-
Vehicle name and category: Tata-407 pickup
-
Model year requirement: 2025 or newer
-
Engine fuel: Diesel; powertrain suitable for 24 Hrs duty cycle
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Operating cap: 6000 Km per month; total contract 36 months
-
Pricing: Lump-sum inclusive of GST; price-breakup to be attached
-
Reimbursement: Diesel cost rule 1 liter/6 Km with receipts
-
Wages: SW-category driver norms; PF and benefits per project norms
-
Deposits/retention: 2% safety fund, 5% SD from running bills
-
No defect liability period; extension possible for 3 months
Terms & Conditions
-
36-month contract with 3-month extension on same terms
-
2% safety retention and 5% security deposit from running bills
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Fuel reimbursement only on documentary evidence at 1 liter/6 Km
Important Clauses
Payment Terms
Payments due in the month following receipt of valid bill and documents; GST included in lump-sum; tolls and interstate charges reimbursed on actuals with documentary evidence
Delivery Schedule
Vehicle to be available for 24 Hrs basis; up to 6000 Km monthly limit; usage for Kerandari CISF project as per scope
Penalties/Liquidated Damages
No explicit LD; safety compliance and timely payments govern release of funds; non-compliance may affect retention
Bidder Eligibility
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Authorized dealer or owner-operator of Tata-407 diesel pickup
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Model year 2025 or newer vehicle with valid registrations
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Experience in similar government/PSU vehicle hiring for security projects
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Compliance with wage norms, PF, and statutory benefits for drivers
Tender Data
Bid Details
Quantity
1
Similar Category
Leasing of Electric Trucks Leasing of Electric Vehicles (Long Term) Bus Hiring Service - Regular Basis
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Hiring of One Tata-407 pick-up Truck vehicle for CISF For Kerendari COAL MINING PROJECT on 24 hrs basis
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Hazaribagh
Delivery Pincodes
825311
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rishabh Dubey | 825311,NTPC Mining Ltd ,Kerandari CMP Sikri Site Office, Kerandari. Po+Ps- Barkagaon, District - Hazaribagh, Pin - 825311, Jharkhand. | Hazaribagh | Jharkhand | 825311 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 9
GeM-Bidding-9808349.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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Other Documents
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Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar vehicle hiring
Financial statements or solvency proof
Emd/Security deposit documents (though EMD is NA, ensure SD compliance)
Technical compliance certificates for vehicle (model year 2025+)
OEM authorization or dealer authorization for Tata-407
Proof of diesel vehicle operation capability and insurance
Past project performance certificates if available
Frequently Asked Questions
How to bid for Tata-407 pickup hire at Kerandari CISF project?
Bidders must submit GST, PAN, experience certificates, financial statements, and OEM authorization for Tata-407; provide lump-sum price including GST, plus a separate price-breakup sheet. Ensure vehicle year is 2025+ and diesel, with a 24-hour operating capability and monthly 6000 Km limit.
What documents are required for Tata-407 hiring tender in Kerandari?
Required documents include GST certificate, PAN, vehicle registration, insurance, 2025+ Tata-407 certification, OEM authorization, experience certificates for similar hires, and financial statements. Include safety compliance proof and driver wage documentation as per project norms.
What are the fuel reimbursement terms for Kerandari transport tender?
Fuel reimbursement is at one liter of diesel per 6 Km, supported by documentary evidence such as fuel receipts and odometer readings. This reimbursement accompanies the monthly payment cycle and is in addition to the base lump-sum price.
What is the contract duration and extension terms for the Kerandari vehicle hire?
The base contract runs for 36 months, with an option to extend by up to 3 months on the same rate and terms, subject to performance, safety compliance, and project demand but without changing the price.
What are the safety and deposit requirements for this tender?
A 2% safety retention is withheld from running bills and released upon satisfactory safety compliance certified by the EIC; a 5% Security Deposit is deducted from running bills and governed by standard corporate norms.
What payment terms apply to the Tata-407 hiring at Kerandari?
Payments are made in the month following receipt of the bill and supporting documents; toll taxes and interstate charges are reimbursed on actuals with documentary proof; escalation at 2.5% annually applies to wages, excluding fuel.
What are the vehicle specifications bidders must meet for this tender?
The vehicle must be a Tata-407 pickup, model year 2025 or newer, operate on diesel, provide 24-hour service, and support up to 6000 Km per month; the bid must include a lump-sum price with GST.
How is the bid evaluated for the Kerandari CISF transport contract?
Evaluation is based on the overall lump-sum price including GST; bidders must also provide a detailed price-breakup sheet. Delivery capability, vehicle age, and compliance with wage and safety norms influence award decisions.