Western Coalfields Limited Main Shaft Parts & Gearbox Components Tender Chandrapur Maharashtra 2026
Bid Publish Date
08-Aug-2026, 11:31 am
Bid End Date
20-Aug-2026, 7:00 pm
Value
₹25,32,162
Location
Progress
Key Highlights
- • Exclusive participation clause restricting bids to M/S RANA SALES AND SERVICES PVT LTD
- • Delivery period fixed at 60 days from contract with 25% quantity flex during/order
- • 5% of total landed value as Security Deposit due within 15 days of award; released after acceptance
- • EFT payments; bidders must submit bank details with invoice
- • Inspection rights reserved; supplier to provide manufacturer test certificates
- • GSTIN-driven invoicing and consignee name requirement
Tender Overview
Organization: Western Coalfields Limited (Coal India Limited affiliate) invites bids for supplying critical locomotive and machinery components, including MAIN SHAFT PART NO RS100DH99002, PLUMMER BLOCK, GEAR BOX OUTPUT PINION SHAFT, INPUT HELICAL PINION SHAFT RS120DH99022, THRUSTER BRAKE RS120DH99024, BRAKE LINER RS120DH9907, and HELICLE GEAR ON OUTPUT SHAFT RS120DH99021, to Chandrapur, Maharashtra. Estimated value: ₹2,532,162.00. Scope is strictly goods supply with no services; 7 items in the BOQ; 60-day delivery window from contract. Exclusive participation condition cites a single bidder, Rana Sales and Services Pvt Ltd. The contract contemplates quantity adjustments up to 25% during and after award with rates locked to contracted values. Delivery terms commence from the last date of the original delivery order. The procurement emphasizes conformity with final destination inspections and manufacturer test certificates.
Technical Specifications & Requirements
- Delivery schedule: 60 days from contract date.
- Payment terms: EFT payments; provide bank details on invoice.
- Inspection & acceptance: Purchaser or its representative may inspect/test; defects require replacement or free alterations; submit standard test certificates.
- Security: Performance security equivalent to 5% of total landed value; due within 15 days of award; release within 30 days after acceptance.
- Invoice routing: Invoices must be in the name of the consignee with their GSTIN.
- Atc clause: Participation restricted to M/S RANA SALES AND SERVICES PVT LTD.
Terms, Conditions & Eligibility
- EMD/SD: 5% security deposit of total landed value; to be paid within 15 days of award; refundable after acceptance.
- Delivery: 60 days from contract; option to extend with quantity increases up to 25% at contracted rates.
- Payment: EFT via bank transfer; provide bank details with invoice.
- Inspection & Certification: Supplier to furnish manufacturer test certificates; conformity to specifications required.
- Documents: GST, PAN, experience certificates, financial statements, technical bid documents, OEM authorizations.
- Scope: Bid price to include all cost components; supply of goods only.
- Note: No explicit start date or end date listed; tender data specifies 60-day delivery after contract.
Key Specifications
-
Part numbers RS100DH99002, RS100DH99003, RS120DH99018, RS120DH99022, RS120DH99024, RS120DH9907, RS120DH99021
-
Delivery: 60 days from contract date
-
Estimated value: ₹2,532,162.00
-
Scope: Only supply of goods to Chandrapur, Maharashtra
-
Inspection: manufacturer test certificates to be submitted with supplies
Terms & Conditions
-
60-day delivery from contract and 25% quantity flexibility during currency
-
Exclusive bidder restriction to Rana Sales and Services Pvt Ltd
-
5% security deposit due within 15 days and release after acceptance
Important Clauses
Payment Terms
Electronic Funds Transfer; bank details must accompany invoice; payments processed to supplier's bank account
Delivery Schedule
60 days from contract; option to adjust delivery time based on quantity changes up to 25%
Penalties/Liquidated Damages
Not explicitly stated; inspection rights imply rejection if not meeting specifications; replacements at supplier cost
Bidder Eligibility
-
Participation restricted to Rana Sales and Services Pvt Ltd
-
Proven track record in supplying heavy machined components
-
GST registration and financial stability documentation
Tender Data
Bid Details
Quantity
10
Category
MAIN SHAFT PART NO RS100DH99002
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
MAIN SHAFT PART NO RS100DH99002 , PLUMMER BLOCK FOR MAIN SHAFT 02 NOS PART NO RS100DH99003 , GEAR BOX OUTPUT PINION SHAFT, SPUR PART NO RS120DH99018 , INPUT HELICAL PINION SHAFT PART NO RS120DH99022 , THRUSTER BRAKE 400 68KG PART NO RS120DH99024 , BRAKE LINER 3MX2 PCS IN A SET PART NO RS120DH9907 , HELICLE GEAR ON OUTPUT SHAFT PART NO RS120DH99021
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Chandrapur
Delivery Pincodes
442403
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Surya Ramakrishnan | 442403,Regional Stores, WCL, Durgapur Opencast, P.O. DURGAPUR Distt Chandrapur, ( M.S)Pin 442 403 | Chandrapur | Maharashtra | 442403 | 1 | 60 | - |
Authority Records
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Documents 5
GeM-Bidding-9728457.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
MAIN SHAFT PART NO RS100DH99002
MAIN SHAFT PART NO RS100DH99002
PLUMMER BLOCK FOR MAIN SHAFT 02 NOS PART NO RS100DH99003
PLUMMER BLOCK FOR MAIN SHAFT 02 NOS PART NO RS100DH99003
GEAR BOX OUTPUT PINION SHAFT, SPUR PART NO RS120DH99018
GEAR BOX OUTPUT PINION SHAFT, SPUR PART NO RS120DH99018
INPUT HELICAL PINION SHAFT PART NO RS120DH99022
INPUT HELICAL PINION SHAFT PART NO RS120DH99022
THRUSTER BRAKE 400 68KG PART NO RS120DH99024
THRUSTER BRAKE 400 68KG PART NO RS120DH99024
BRAKE LINER 3MX2 PCS IN A SET PART NO RS120DH9907
BRAKE LINER 3MX2 PCS IN A SET PART NO RS120DH9907
HELICLE GEAR ON OUTPUT SHAFT PART NO RS120DH99021
HELICLE GEAR ON OUTPUT SHAFT PART NO RS120DH99021
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | MAIN SHAFT PART NO RS100DH99002 | MAIN SHAFT PART NO RS100DH99002 | 1 | ea | kskattimani | 60 | |
| 2 | PLUMMER BLOCK FOR MAIN SHAFT 02 NOS PART NO RS100DH99003 | PLUMMER BLOCK FOR MAIN SHAFT 02 NOS PART NO RS100DH99003 | 1 | ea | kskattimani | 60 | |
| 3 | GEAR BOX OUTPUT PINION SHAFT, SPUR PART NO RS120DH99018 | GEAR BOX OUTPUT PINION SHAFT, SPUR PART NO RS120DH99018 | 1 | ea | kskattimani | 60 | |
| 4 | INPUT HELICAL PINION SHAFT PART NO RS120DH99022 | INPUT HELICAL PINION SHAFT PART NO RS120DH99022 | 2 | ea | kskattimani | 60 | |
| 5 | THRUSTER BRAKE 400 68KG PART NO RS120DH99024 | THRUSTER BRAKE 400 68KG PART NO RS120DH99024 | 2 | ea | kskattimani | 60 | |
| 6 | BRAKE LINER 3MX2 PCS IN A SET PART NO RS120DH9907 | BRAKE LINER 3MX2 PCS IN A SET PART NO RS120DH9907 | 2 | ea | kskattimani | 60 | |
| 7 | HELICLE GEAR ON OUTPUT SHAFT PART NO RS120DH99021 | HELICLE GEAR ON OUTPUT SHAFT PART NO RS120DH99021 | 1 | ea | kskattimani | 60 |
Categories
11
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply
Financial statements (latest)
EMD/security deposit proof (noted 5% requirement)
Technical bid documents and compliance certificates
OEM authorizations (if applicable)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Chandrapur main shaft parts tender with exclusive bidder terms?
Bidders must comply with the exclusive participation clause limiting bids to Rana Sales and Services Pvt Ltd; ensure your organization has GST registration, PAN, and experience in supplying similar heavy machinery components. Provide 60-day delivery readiness and EFT payment capability. Include OEM authorizations if required by supplier.
What documents are required for main shaft parts procurement in Maharashtra 2026?
Submit GST registration, PAN, experience certificates for similar supply, latest financial statements, technical bid documents, OEM authorizations if applicable, and proof of 5% security deposit; ensure invoices are in consignee name with GSTIN and routed via EFT payment terms.
What are the key technical specifications for RS parts RS100DH99002 and RS120DH99022?
The tender lists specific part numbers RS100DH99002, RS100DH99003, RS120DH99018, RS120DH99022, RS120DH99024, RS120DH9907, RS120DH99021; emphasis is on supply of goods only with final destination inspection and manufacturer test certificates accompanying delivery.
When is the delivery deadline for Chandrapur WCL gear components tender 2026?
The delivery schedule requires completion within 60 days from the date of contract award; extended schedules can apply only if the option clause is exercised and quantities increase by up to 25% at contracted rates.
What are the EFT payment terms for Western Coalfields Limited procurement?
Bidders must provide bank account details with invoicing; Western Coalfields Limited processes payments through EFT; ensure bank details are accurate to avoid payment delays and include GSTIN on the invoice.
What is the security deposit requirement for this Maharashtra tender?
A 5% security deposit of the total landed value is required; it must be paid within 15 days of award and will be released within 30 days after material acceptance at the consignee.
What inspection and certification are required for supplier conformity?
The purchaser reserves the right to inspect and test goods at final destination; supplier must provide manufacturer standard test certificates confirming conformity to order specifications; non-conforming items must be replaced at no extra cost.