Kandla Port Trust A3 Size Multifunction Printer (MFP) Tender 2026 - ISO/IEC 24734 Standards, On-site Warranty
Progress
Tender Overview
Kandla Port Trust invites bids for an A3 Size Multifunction Printer (MFP) with comprehensive installation, testing, and commissioning. The tender targets procurement of a high-capacity MFP with features including Auto Duplexing, multiple paper trays, and on-site warranty. Estimated value is ₹220,000 with option clauses allowing up to 25% quantity variations during contract. Location details are not specified, signaling a port-centric procurement scope. The contract emphasizes supply, installation, testing, and commissioning, ensuring end-to-end deployment within defined lead times and standard warranty provisions. A unique clause permits extension of delivery time proportional to additional quantity, with a minimum of 30 days, maintaining contract rates. The BOQ shows zero line items, indicating a fixed-scope equipment purchase rather than a bill of quantities-driven project.
Technical Specifications & Requirements
- Printing Technology: General product information; align with MFP functionality
- Type of Printing: Monochrome/Color capability to be clarified in bid; ensure compatibility with A3 media
- Availability of Fax: Not specified; bidders should confirm if fax functionality is required
- RAM Size: Specify memory requirement in MB
- Storage Capacity: Specify HDD/SSD capacity in GB
- Print Speed: Cite ISO/IEC 24734 speeds for A4 at monochrome/color and for laser/LED vs inkjet categories
- Duplexing & Copying: Auto duplexing capability mandatory
- Original Document Feeder: Define feeder type for scanning/copying
- Main Paper Trays: Number and capacity details
- Connectivity: Network interfaces and compatibility (Ethernet/Wi-Fi/USB)
- Warranty: On-site warranty in years; extended warranty options and coverage
- Special Clause: Scope includes supply, installation, testing, commissioning; delivery terms per option clause
- Standards: Reference to IS/ISO certifications if applicable; ensure device compliance with IS/IEC metrics where relevant
Terms, Conditions & Eligibility
- EMD: Not explicitly stated; bidders must confirm payment security as per buyer terms
- Delivery: Delivery period linked to original delivery order; extension formula provided with a minimum 30 days
- Payment Terms: Not specified; align with standard procurement terms for on-site installation projects
- Experience: Prior experience in supplying MFP devices and completing installation/commissioning
- Documents: GST, PAN, experience certificates, financial statements, OEM authorizations, and technical bids
- Warranty: On-site warranty and potential extended warranty terms over standard warranty
- Option Clause: Buyer may increase/decrease quantity by up to 25% during contract execution
- Penalties: Provisions not explicitly stated; ensure compliance with delivery timelines to avoid LDs
Key Specifications
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Product: A3 Size Multifunction Printer (MFP)
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Estimated value: ₹220,000
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Scope: Supply, Installation, Testing and Commissioning
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Delivery terms: 25% quantity variation allowed; delivery period linked to last date of original delivery order
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Warranty: On-site warranty (years unspecified); extended warranty options
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Standards: ISO/IEC 24734 referenced for speed metrics; IS/IEC aligned performance metrics where applicable
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Connectivity: Specified as required; need explicit network interfaces
Terms & Conditions
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Delivery terms allow up to 25% quantity variation with proportional time extension
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On-site warranty required; extended warranty options may be available
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Scope includes supply, installation, testing and commissioning of the MFP
Important Clauses
Payment Terms
No explicit payment terms provided; bidders should confirm typical procurement terms for on-site installation projects and ensure alignment with installation milestones
Delivery Schedule
Delivery period commences from the last date of the original delivery order; additional time formula is (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
LDs not explicitly stated; ensure to negotiate delivery/installation milestones to avoid penalties
Bidder Eligibility
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Experience in supplying and installing MFP devices with on-site commissioning
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Ability to provide OEM authorization or official dealer authorization
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Demonstrated financial capability to undertake a ₹220,000 procurement and related services
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kachchh
Delivery Pincodes
370201
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajesh Vakhatram Roat | 370201,A O Building, Store Section, Finance Department, Gandhidham Kachchh Gujarat 370201 | Kachchh | Gujarat | 370201 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9808734.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar MFP supply/installation projects
Financial statements (audited if available)
EMD/Security deposit documents (as applicable per clause)
Technical bid documents demonstrating printing technology, RAM/storage specs, and connectivity
OEM authorization or dealer authorization for the proposed MFP
Warranty policy and on-site service details
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| Hardware Configuration | RAM Size (MB) | 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher |
| Hardware Configuration | Storage Capacity (in GB) | 128, 256, 512, 1024, 320, 640, 500 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 2, 3, 4, 5, 6 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for A3 MFP tender in Kandla Port Trust 2026
Bidders must submit GST, PAN, and financial documents along with OEM authorizations and technical bid. The project scope covers supply, installation, testing and commissioning of an A3 size Multifunction Printer, with on-site warranty and potential 25% quantity variation. Ensure ISO/IEC 24734 speed criteria and auto duplexing features are met.
What documents are required for MFP procurement in Kandla Port Trust
Required documents include GST certificate, PAN card, experience certificates for similar MFP projects, financial statements, EMD/Security, OEM authorization, and technical bid detailing RAM/storage, connectivity, and warranty. Prepare installation plan and service-level commitments to satisfy on-site commissioning.
What are the technical specifications for A3 MFP tender
Key specs include A3 print capability, RAM in MB as specified, storage in GB, auto duplexing, number of paper trays, and connectivity options (Ethernet/Wi-Fi). ISO 24734 speeds must be cited for A4 in mono/color as applicable and must align with laser/LED or inkjet classification.
When is delivery expected after order for MFP procurement
Delivery starts after the last delivery order date; if quantity rises by 25%, extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What are the EMD requirements for this MFP tender
EMD requirements are not explicitly stated; bidders should verify security deposit expectations in the tender terms and arrange compliant EMD submission as per standard procurement practices for on-site installation contracts.
What warranty terms apply to the MFP supply contract
The contract requires on-site warranty (years not specified); bidders should offer a clear on-site warranty period and specify any extended warranty packages, including response time and coverage scope for parts and labor.
How to verify OEM authorization for the MFP bid
Submit OEM authorization or authorized dealer agreements proving the bidder’s entitlement to supply and service the selected MFP model. Include model numbers, firmware support, and service capabilities to meet installation and maintenance requirements.