Dg Armed Forces Medical Service Servers & Office Devices Tender Yol Kangra Himachal Pradesh 2026
Bid Publish Date
10-Sep-2026, 9:25 am
Bid End Date
23-Sep-2026, 7:00 pm
EMD
₹54,999
Location
Progress
RAKey Highlights
- • Organization: Dg Armed Forces Medical Service; procurement category includes servers, thermal printer, writing pad, scanner, printer, cables
- • EMD: ₹54,999; option to adjust quantity by 25% during contract and delivery period
- • Delivery address: Yol, Kangra, Himachal Pradesh 176052; delivery/installation terms per ATC
- • GST handling: Bidder bears GST determination; reimbursement per actuals or applicable rate up to quoted GST
- • Data Sheet: Mandatory data sheet upload; mismatch may lead to rejection
- • Invoicing: Invoice in consignee name with GSTIN; GeM GST portal documentation required
- • Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection contingent on ATC
- • Escalation: Service support matrix to be provided by OEM
Tender Overview
The procuring organization is the Dg Armed Forces Medical Service under the Department Of Defence seeking supply of multiple office IT devices and accessories, including servers, thermal printer, writing pad, scanner, printer, and cables. The estimated scope is conveyed via a non-disclosed total quantity, with an **EMD of ₹54,999 due at bid submission. Delivery is expected to the consignee at Yol, Kangra, HP 176052. A 25% quantity option clause allows fluctuations at contracted rates, with delivery time recalculated using a defined formula. Bidders must upload a data sheet and ensure GST compliance, with pre/post inspection at the consignee site as applicable. All invoices must be raised in the consignee name with GSTIN, and installation/commissioning, if included, may follow ATC terms. This tender emphasizes data-sheet conformity, post-inspection acceptance, and GeM portal invoicing, forming a substantive supply contract for government digital infrastructure components.
Technical Specifications & Requirements
- Items in scope: servers, thermal printer, writing pad, scanner, printer, cable (5 items total), with scope of supply limited to goods delivery.
- Data Sheet requirement: Upload product data sheets; mismatch between data sheet and offered specs may lead to bid rejection.
- Inspection: Post-receipt inspection at consignee site; pre-dispatch inspection at seller premises only if ATC selects it.
- GST compliance: Bidder to determine GST; GST reimbursement per actuals or applicable rate (whichever is lower) up to quoted GST percentage.
- Invoicing: Invoice must reflect consignee name and GSTIN; upload GST invoice and GST portal payment screenshot on GeM.
- Delivery address: Yol, Kangra, HP 176052; delivery and commissioning terms, if included, to follow ATC.
- ATC/ES escalation: Provide escalation matrix for service support from OEM.
Terms, Conditions & Eligibility
- EMD: ₹54,999 (amount specified in tender terms).
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract time and during currency at contracted rates.
- Delivery timeline: Delivery period calculated from the last date of original delivery order; extended time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Delivery location: Yol, Kangra, HP 176052.
- Documents at bid: PAN Card, GSTIN, cancelled cheque, EFT mandate; Data Sheet; GST invoice requirements; OEM authorization if applicable.
- Scope of supply: Only supply of goods; no services unless ATC specifies.
- Pre/post inspection: As per ATC; nominated inspection agency as per ATC.
- Invoicing discipline: GST invoice with consignee GSTIN; GeM portal upload of GST payment screenshot.
- Warranty/Support: Escalation matrix for service support required; ATC may define after-sales terms.
Key Specifications
-
Product categories: servers, thermal printer, writing pad, scanner, printer, cable
-
Total items: 5 (BOQ entries show N/A in specific quantities)
-
EMD: ₹54,999
-
Delivery location: Yol, Kangra, HP 176052
-
Inspection: Post-receipt; pre-dispatch if ATC selected
Terms & Conditions
-
Quantity flexibility up to 25% during contract and currency; delivery recalculation required
-
GST handling to be borne by bidder; GST reimbursement per actuals or lower applicable rate
-
Data Sheet submission mandatory; invoice in consignee name with GSTIN; GeM portal documentation
Important Clauses
Payment Terms
GST to be calculated by bidder; reimbursement at actuals or lower rate; GeM invoicing with GST portal screenshot
Delivery Schedule
Delivery period starts from last date of original order; option quantities extend time using formula with minimum 30 days
Penalties/Liquidated Damages
ATC may define penalties; LD terms not explicitly stated in available data
Bidder Eligibility
-
Demonstrated capability to supply IT hardware in government procurement
-
Valid GSTIN and PAN; ability to provide EFT mandate
-
OEM authorization or data-sheet conformity for listed product categories
Reverse Auction Schedule
Start
03-Oct-2026, 12:00 pm
End
05-Oct-2026, 12:00 pm
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
17
Category
Servers (V2)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
45
OEM Avg. Turnover
45
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Servers (V2) (Q2) , Thermal Printer , writing pad , scanner , printer , cable
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
KANGRA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KANGRA | KANGRA | - | - | 1 | 90 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9842822.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Thermal Printer
Thermal printer
writing pad
writing pad and converter kit
scanner
barcode scanner
printer
barcode printer
cable
Cat 6 cable
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Thermal Printer | Thermal printer | 2 | pieces | procyol3 | 90 | |
| 2 | writing pad | writing pad and converter kit | 2 | pieces | procyol3 | 90 | |
| 3 | scanner | barcode scanner | 8 | pieces | procyol3 | 90 | |
| 4 | printer | barcode printer | 3 | pieces | procyol3 | 90 | |
| 5 | cable | Cat 6 cable | 1 | pieces | procyol3 | 90 |
Categories
7
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT mandate copy certified by bank
Product Data Sheet (from tender) uploaded with bid
GST invoice format and GST portal payment screenshot
OEM authorization if required by ATC
Any other bidder-specific documents requested by ATC or tender terms
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for tender in Yol Kangra HP for office devices?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and a product Data Sheet. Include the 54,999 INR EMD and ensure data-sheet conformity with offered specs. Invoices must be GST compliant and issued in the consignee’s name; post-receipt inspection may apply per ATC.
What documents are required for the Dg Armed Forces Medical Service bid in HP?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, and the Data Sheet for each product. OEM authorizations may be needed if ATC specifies. Ensure GST portal payment screenshot is available and invoices reflect the consignee GSTIN.
What items are covered under this tender in Kangra Himachal Pradesh?
The tender covers five item categories: servers, thermal printer, writing pad, scanner, printer, and associated cables. The scope is limited to supply of goods, with inspection and potential installation per ATC.
What are the delivery terms for the Yol HP tender supply?
Delivery terms begin after the original delivery order; if quantity increases, the extended period is calculated by (increased/original quantity) × original period, with a minimum of 30 days. Delivery location is Yol, Kangra, HP 176052.
What is the EMD amount for the security deposit in this tender?
The EMD amount specified is ₹54,999. Ensure payment conforms to GeM submission requirements and is accompanied by the necessary bid documents and GST/invoice readiness.
How to ensure GST compliance for GeM invoices in this tender?
Bidders must determine GST themselves; reimbursement is based on actual GST or the lower applicable rate, up to the quoted percentage. Invoices must reflect the consignee's GSTIN and be uploaded with the GST portal payment screenshot.
What is the role of inspection in this Yol tender?
Inspection may be required post-receipt at the consignee site or pre-dispatch at seller premises if ATC selects it. Selection and scope will be defined in ATC; ensure readiness for potential inspection by an authorized agency.