Housing And Urban Planning Department Uttar Pradesh Air Conditioner Supply Tender Mathura 2026 ISO 9001 MSME ZED
Bid Publish Date
09-May-2026, 1:37 pm
Bid End Date
19-May-2026, 2:00 pm
Location
Progress
Key Highlights
- • ISO 9001 certification required with OEM turnover documentation
- • MSME ZED certificate submission mandatory
- • 25% quantity/duration modification permissible at contract award
- • GFR 149 declarations and LD declarations attached
- • Hard copy submission prior to technical opening
- • OEM letter and turnover verification mandatory
- • Installation declaration to be provided
- • No BOQ items listed; bundled air conditioner supply with consumables
Tender Overview
The opportunity is a lump-sum Facility Management Services tender from the Housing And Urban Planning Department Uttar Pradesh for air conditioner supply in Mathura, Uttar Pradesh (281001). Consumables are included in the contract cost, and the scope appears to be a supply and services package rather than stand-alone equipment. The procurement uses a flexible quantity/duration clause up to 25%, with bidders committing to revised terms on contract issuance. Key differentiators include ISO 9001 requirements, OEM turnover verification, and mandatory declarations related to LDs and bid security. No BOQ items are listed, indicating a potentially as-needed or bundled supply and service model.
Technical Specifications & Requirements
- Product/Service: Air conditioner supply with consumables included; lump-sum facility management services.
- Standards & Certifications: ISO 9001; OEM letter and turnover verification; MSME ZED certificate; CVC pledge; installation declaration; GFR 149 declarations; LD declaration; bid security declaration.
- Documents & Proofs: Hard copy submission before technical opening; attachments include OEM and turnover evidence.
- Delivery/Installation: Not explicitly specified; installation-related declarations are required.
- Financials: EMD amount not disclosed; terms imply contract-based pricing with quantity/duration adjustments up to 25%.
- BOQ: No items listed; suggests consolidated FM scope.
Terms, Conditions & Eligibility
- Quantity/Duration Flexibility: May vary up to 25% at contract issue; post-issue adjustments capped at 25%.
- Mandatory Declarations: LD, bid security, installation, GFR 149, OEM turnover, and CVC pledges.
- Certifications Required: ISO 9001, MSME ZED, OEM authorization and turnover documentation.
- Submission: Hard copy required before technical opening; GST, PAN, and financials likely expected per standard tender practice.
- Penalties & Compliance: LD declarations imply potential penalties for non-compliance; no explicit SLA provided.
Key Specifications
-
- Product: Air conditioner system with consumables included in contract cost
-
- Standards: ISO 9001; IS/IS0-type references not specified beyond ISO 9001
-
- Documentation: OEM letter, turnover proof, MSME ZED certificate, LD and CVC declarations
-
- Delivery/Installation: Installation declaration required; no explicit delivery timeline
-
- Financials: No explicit EMD amount provided in data
Terms & Conditions
-
Quantity/duration may be adjusted up to 25% at contract issue
-
Mandatory declarations: LD, bid security, GFR 149, installation, OEM turnover
-
Hard copy submission required before technical opening
Important Clauses
Payment Terms
Not specified in data; typical public tender payments follow milestone/quarterly invoicing per contract
Delivery Schedule
Not specified; vendor must anticipate lump-sum FM service and consumables supply
Penalties/Liquidated Damages
Linked to LD declarations; specific LD rates not disclosed in provided data
Bidder Eligibility
-
Must provide ISO 9001 compliant quality management documentation
-
Must submit OEM authorization and turnover evidence
-
Must present MSME ZED certificate and CVC pledge
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | COMFORT AIR CONDITIONING SYSTEMS Under PMA | 18-05-2026 09:16:13 | |
| 2 | M/S LEO ENTERPRISES Under PMA | 13-05-2026 18:10:19 | |
| 3 | MANGAL ENTERPRISES Under PMA | 13-05-2026 18:49:42 | |
| 4 | RUDRANSH CREATION Under PMA | 18-05-2026 19:18:36 |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
10
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - SUPPLY FOR AIR CONDITIONER; SUPPLY FOR AIR CONDITIONER; Consumables to be provided by service provider (inclusive in contract cost)
Authority Records
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Documents 4
GeM-Bidding-9301636.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
PAN card
Experience certificates (FM services and air conditioner supply)
Financial statements
EMD/security deposit documents (as applicable)
Technical compliance certificates (ISO 9001, OEM letter)
OEM authorizations and turnover proofs
MSME ZED certificate
CVC pledge certificate
Installation declaration
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for air conditioner supply tender in Mathura UP 2026
Bidders must submit GST, PAN, experience certificates, financial statements, OEM authorizations, and ISO 9001 proof along with the defined bid security. Ensure MSME ZED compliance and CVC pledge attachments; hard copy must reach the department before technical opening.
What documents are required for UP housing department air conditioner procurement 2026
Required documents include GST registration, PAN, experience certificates in FM services, financial statements, EMD/bid security, OEM authorization, OEM turnover proof, ISO 9001 certificate, MSME ZED certificate, and installation declaration; prepare hard copy copies for submission.
What are the technical standards for air conditioner procurement in UP tender
The tender specifies ISO 9001 certification as mandatory; OEM turnover evidence and installation declarations are required; no other specific performance standards are listed in the provided data.
When is the bid submission deadline for UP Mathura air conditioner tender
Exact submission deadline is not disclosed here; bidders should refer to the GEM portal entry for this tender and ensure hard copy submission before the technical opening as mandated.
What is the EMD requirement for UP air conditioner tender 2026
The data does not specify an exact EMD amount; expect a bid security depending on contract value; verify on the official GEM tender page and with department notices attached to this tender.
How to verify OEM turnover and MSME ZED certification for UP tender
Obtain official OEM authorization letters showing turnover figures; provide MSME ZED certificate; ensure certificates are current and align with the tender’s declared supplier criteria.
What is the scope of consumables inclusion in UP air conditioner contract
Contract scope includes air conditioner units plus consumables; consumables are to be supplied by the service provider and priced within the lump-sum contract amount; confirm exact items during bid preparation.