GEM

Indian Air Force Split Air Conditioner Tender Ceiling Mount IS 1391 Part 2 2025

Bid Publish Date

18-Nov-2025, 3:09 pm

Bid End Date

05-Dec-2025, 9:00 am

EMD

₹18,000

Value

₹6,00,000

Location

BANGALORE , KARNATAKA

Latest Corrigendum Available

Progress

Issue18-Nov-2025, 3:09 pm
Corrigendum27-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • IS 1391 Part 2 compliance for ceiling-mount split ACs
  • • EMD amount ₹18,000; estimated contract value ₹6,00,000
  • • 25% quantity variation right and currency extension under option clause
  • • 2-year OEM warranty with certificates at delivery
  • • Dedicated OEM service network and toll-free support
  • • Service centers in INDIA; escalation matrix for service support
  • • Scope includes installation, testing, commissioning, and operator training
  • • No BOQ items; comprehensive post-installation requirements

Categories 1

AIR CONDITIONER

Tender Overview

Organization: Indian Air Force. Product: Split Air Conditioner (Ceiling Mount Type) compliant with IS 1391 (Part 2). Estimated value: ₹600,000; EMD: ₹18,000. Location: not specified; procurement under Department of Military Affairs. Scope: supply, installation, testing, commissioning, and operator training; statutory clearances if any. Delivery/option clause: 25% quantity increase/decrease permitted at contracted rates; delivery period linked to last date of original delivery order with minimum 30 days, extended as per option. Differentiator: IS 1391 Part 2 compliance, after-sales service expectations, and on-site installation requirements. Unique aspect: mandatory OEM service support and escalation matrix; dedicated service staff in India.

Key differentiators include the 2-year warranty, OEM service network, and post-installation training with maintenance SLAs. The tender emphasizes a comprehensive scope including training and statutory clearances, ensuring end-to-end readiness for air force installations.

This tender targets suppliers able to fulfill supply, installation, testing, commissioning, and training obligations while meeting IS standards and after-sales commitments in India.

Technical Specifications & Requirements

  • Product category: Split Air Conditioner (Ceiling Mount Type)
  • Standards: IS 1391 (Part 2) compliance
  • Estimated value: ₹600,000; EMD: ₹18,000
  • Scope: Supply, Installation, Testing, Commissioning, and Operator Training; statutory clearances if required
  • Warranty: 2 years from final acceptance or after installation completion; OEM warranty certificates required at delivery
  • Service: Dedicated/toll-free service support; Escalation matrix with contact numbers
  • After-sales: Service centers established in INDIA; timely servicing during warranty
  • BOQ: 0 items (no line-item values provided)
  • Delivery: Option clause allows ±25% quantity variation; delivery period linked to last DO date; minimum 30 days extension when applicable

Terms, Conditions & Eligibility

  • EMD: ₹18,000 (paid as per bid terms)
  • Option clause: Right to modify quantity by up to 25% during contract and currency; extended delivery period rules apply
  • Scope of supply: Inclusive of installation, testing, commissioning, and operator training; statutory clearances if required
  • Warranty: 2 years; OEM certificates to be submitted at delivery; ensure on-ground service capability in INDIA
  • Service support: Dedicated toll-free number; detailed escalation matrix for service
  • Documentation: OEM authorizations, service center details near consignee, and SLAs for response/rectification
  • Delivery/Payment terms: Not explicitly stated; adheres to option clause and delivery rules; vendors must align with IS 1391 Part 2 compliance and warranty requirements

Key Specifications

    • Product: Split Air Conditioner (Ceiling Mount Type)
    • Standard: IS 1391 (Part 2) certified
    • Estimated contract value: ₹600,000
    • EMD: ₹18,000
    • Warranty: 2 years from final acceptance or completion of installation
    • After-sales: Manufacturer’s service network in INDIA
    • Scope: Supply, Installation, Testing, Commissioning, and Training

Terms & Conditions

  • EMD of ₹18,000 required; bid security to be furnished as per terms

  • Option clause allows ±25% quantity variation at contracted rates

  • Delivery period begins after original DO date; minimum 30 days extension

  • 2-year OEM warranty; certificates to be submitted on delivery

  • Dedicated toll-free service support and escalation matrix required

Important Clauses

Payment Terms

Not specified in tender; bidders must align with standard IAF procurement payment practices and provide warranty certificates at delivery

Delivery Schedule

Delivery period to commence from last date of original delivery order; additional time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not specified; ensure compliance with OEM warranty and timely service; SLAs should govern service performance

Bidder Eligibility

  • Experience in supplying and installing split air conditioners targeting defense or government projects

  • Demonstrated after-sales service presence in INDIA with local service centers

  • Compliance with IS 1391 Part 2 and ability to provide OEM warranties

Past Similar Tenders (Historical Results)

5 found

Split Air Conditioner (Ceiling Mount Type), as per IS: 1391 (part 2)

Aligarh Muslim University (amu)

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Posted: 21 December 2024
Closed: 28 January 2025
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Split Air Conditioner (Ceiling Mount Type), as per IS: 1391 (part 2)

Indian Institute Of Management (iim)

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Posted: 21 March 2025
Closed: 12 April 2025
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Split Air Conditioner (Ceiling Mount Type), as per IS: 1391 (part 2)

P.c.c.f.,orissa,bhubaneswar

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Posted: 14 September 2025
Closed: 24 September 2025
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Required Documents

1

- GST registration certificate

2

- PAN card

3

- Experience certificates demonstrating similar air conditioning installations (if available)

4

- Financial statements or solvency documents

5

- EMD payment proof (₹18,000)

6

- Technical compliance certificates (IS 1391 Part 2) or equivalent

7

- OEM authorization / authorization letter from manufacturer

8

- Detailed installation, commissioning, and maintenance SLA documents

9

- Service center details near consignee locations

Corrigendum Updates

5 Updates
#1

Update

27-Nov-2025
#2

Update

27-Nov-2025

Extended Deadline

05-Dec-2025, 9:00 am

Opening Date

05-Dec-2025, 9:30 am

#3

Update

27-Nov-2025

Extended Deadline

03-Dec-2025, 9:00 am

Opening Date

03-Dec-2025, 9:30 am

#4

Update

25-Nov-2025

Extended Deadline

01-Dec-2025, 5:00 pm

Opening Date

01-Dec-2025, 5:30 pm

#5

Update

25-Nov-2025

Extended Deadline

01-Dec-2025, 9:00 am

Opening Date

01-Dec-2025, 9:30 am

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the air conditioner tender in India with IS 1391 Part 2 compliance?

Bidders must submit GST, PAN, EMD ₹18,000 proof, and OEM authorization; ensure IS 1391 Part 2 compliance and provide 2-year OEM warranty. Include installation, testing, commissioning, operator training, and service SLAs; provide service center details across INDIA and escalation matrix for after-sales support.

What documents are required for IAF ceiling mount split AC tender submission?

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD payment proof, IS 1391 Part 2 compliance certificates, OEM authorization, installation and maintenance SLAs, and service center details near consignee locations.

What are the delivery and variation terms for this IAF air conditioner tender?

The contract allows a ±25% quantity variation at contracted rates; delivery period starts from the last date of the original delivery order with a minimum 30-day extension; additional time is calculated as (extra quantity/original quantity) × original period.

What warranty and after-sales support are required for bidders?

A 2-year warranty from final acceptance or completion of installation is required; OEM warranty certificates must be provided; bidders must have a dedicated service team and India-based service centers with a defined escalation matrix.

What standards govern the IS 1391 Part 2 ceiling mount AC tender?

Suppliers must provide equipment compliant with IS 1391 (Part 2); ensure conformity certificates and installation/commissioning as per standard requirements; include training for operators and statutory clearances if applicable.

How is the EMD amount for this IAF procurement tender paid?

Bidder must furnish proof of EMD ₹18,000 as per tender terms; payment method (DD/online) should align with organization’s payment guidelines and be submitted with the bid documents.

What is the scope of supply for installation and training?

Scope includes Supply, Installation, Testing, Commissioning, and Training of operators; delivery must include any statutory clearances required; post-installation service support and maintenance SLAs should be included.

Where can bidders find service centers for after-sales in India?

Bidders must provide a list of service centers near consignee destinations and an escalation matrix; this ensures timely servicing and defect rectification during the warranty period across INDIA.

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