Indian Army Video Conferencing End Point & Interactive Panels Procurement Sri Ganganagar Rajasthan 2026
Bid Publish Date
16-Oct-2026, 8:16 pm
Bid End Date
28-Oct-2026, 5:00 pm
EMD
₹1,20,000
Location
Progress
Key Highlights
- • OEM/OEM-certified installation requirement and OEM authorization form must accompany bids
- • 25% quantity variation option during contract; extended delivery period formula
- • Data Sheet upload mandatory; parameter verification against offered product
- • Non-disclosure declaration required; BIDDER to submit on letterhead
- • EMD amount: ₹120,000; GSTIN/PAN/EFT Mandate/Cheque documentation required
- • No BOQ items published; focus on AV products: Video Conferencing End Points, Interactive Panels with CPU, Audio DSP, Data Wall Display
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for multiple audiovisual products including Video Conferencing End Points, Interactive Panels with CPU, Audio Digital Signal Processor, and Data Wall Display in Sri Ganganagar, Rajasthan. The procurement scope covers equipment delivery with an Estimated Value not disclosed and an EMD of ₹120,000. The Buyer reserves a 25% quantity variation, with extended delivery time calculated from the original delivery period, ensuring minimum 30 days for added quantities. Bidder compliance with anti-obsolescence and residual market life requirements is mandatory. The tender emphasizes OEM installation, data sheets validation, and NDA compliance. Unique clauses demand non-disclosure and OEM authorization references. Unique logistics and security constraints are implied by defense procurement norms.
Technical Specifications & Requirements
No explicit product specifications are published in the tender text. However, the scope references several eligible product categories: - Video Conferencing End Points - Interactive Panels with integrated CPU - Audio DSP modules - Data wall displays Deployment must be executed by OEM or OEM-certified personnel, with data sheets uploaded for verification. The data sheets will be cross-checked against offered parameters to avoid mismatches. The clause structure implies standard defense-grade integration, with potential OEM authorization forms required for distributors. The absence of BOQ items suggests bidders should rely on OEM capabilities and product maturity (minimum 5 years market life). The EMD value indicates a moderate-scale procurement and a need for credible financial standing.
Terms, Conditions & Eligibility
- EMD: ₹120,000 refundable on compliant bid submission.
- Installation/commissioning must be performed by OEM/OEM-certified resources or OEM-authorized resellers.
- Bidder must provide PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate with bid.
- Data Sheets for offered products must be uploaded; mismatches may lead to rejection.
- Authorization from OEM required if submitted by Authorized Distributors.
- NDA (Non-Disclosure) declaration to be uploaded on bidder letterhead.
- Option Clause allows up to 25% quantity variation during contract and currency, with delivery time recalculated as per the formula.
- No explicit dates; ensure compliance with security and policy mandates for military procurement.
Key Specifications
-
Video Conferencing End Point category under defense procurement
-
Interactive Panels with CPU as part of display system
-
Audio Digital Signal Processor (DSP) integration
-
Data wall display as a separate category
-
Installation, Commissioning, Testing, Configuration by OEM-certified personnel
-
Data sheet verification against offered parameters
Terms & Conditions
-
Quantity variation up to 25% during contract with extended delivery time
-
Mandatory OEM/OEM-certified installation and authorization
-
EMD of ₹120,000; required bid documents and data sheets
Important Clauses
Payment Terms
No explicit payment terms provided; standard defense procurement terms likely apply, with bid submission against security and performance criteria
Delivery Schedule
Delivery period can be extended for added quantity; calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; implied adherence to standard procurement schedules and timely installation by OEM resources
Bidder Eligibility
-
Financial standing and non-liquidation status
-
Ability to supply OEM-authorized equipment with installation capability
-
Provision of all mandatory bid documents and authentic data sheets
Tender Data
Bid Details
Quantity
6
Category
Video Conferencing End Point
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Video Conferencing End Point (Q2) , Interactive Panels with CPU (Q2) , Audio Digital Signal Processor (Q3) , data wall display (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sri Ganganagar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Sri Ganganagar | Sri Ganganagar | - | - | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9998420.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque
EFT Mandate certified by Bank
Data Sheet of offered products
OEM Authorization/Form if bidding via Authorized Distributor
Non-Disclosure Declaration on bidder letterhead
Bid security / EMD submission proof
Frequently Asked Questions
Key insights about RAJASTHAN tender market
How to participate in the Indian Army AV procurement tender in Sri Ganganagar Rajasthan 2026
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and data sheets for offered products. Ensure OEM authorization if bidding through an Authorized Distributor. Include NDA on bidder letterhead and meet non-obsolescence continuity requirements for at least 5 years residual market life.
What documents are required for the Indian Army AV equipment bid in Rajasthan
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, Data Sheets, OEM authorization, and Non-Disclosure Declaration. Include EMD proof of ₹120,000 and ensure data sheet consistency with offered products.
What are the key technical requirements for Video Conferencing End Points in this tender
Although explicit specs are not published, bidders must rely on OEM data sheets, ensure data sheet verification against parameters, and provide OEM-certified installation. Expect defense-grade interoperability with existing Army AV infrastructure and secure data handling.
When is the delivery period and how is extension calculated for added quantity
Delivery begins after the original delivery order; extension for added quantity follows (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period while exercising the option clause.
What is the EMD amount and how is it submitted for the defense tender in Rajasthan
EMD is ₹120,000. Submit via approved payment method (DD/online as per tender), with bid security documents attached. Ensure bid submission includes the EMD proof and cross-check with the bank to avoid delays.
What are the OEM authorization requirements for this Indian Army bid
If bidding through an Authorized Distributor, provide OEM authorization forms with name, designation, address, email, and phone. OEM-certified installation is mandatory; non-compliance may lead to bid rejection.
How to ensure data sheets match for Video Wall and DSP equipment
Upload complete product data sheets and cross-verify all technical parameters against the offered items. Any unexplained mismatch can result in bid rejection; ensure model numbers, specs, and firmware levels align with the OEM documentation.
What are the key eligibility criteria for the Army AV equipment tender 2026
Eligibility includes credible financial standing, non-liquidation status, ability to supply non-obsolete equipment with minimum 5 years residual market life, OEM authorization, and compliance with NDA and mandatory document submission as specified.