Indian Army Desktop PC i7 14th Gen, MFM Printer, Inkjet Printer, Portable Projector Tender Ambala Haryana 2026
Progress
RAKey Highlights
- • Specific brand/OEM requirement: Manufacturer Authorization from OEMs for bidding institutions
- • Security/compliance: Malicious Code Certificate and data-sheet consistency mandatory
- • Delivery flexibility: 25% quantity variation allowed during and after contract
- • Payment/financial terms: (not specified) -> bidders must provide EFT mandate and GST/PAN documents
- • Warranty/AMC: Not specified in data provided; bidders should seek clarification
- • Penalties/LD: not specified; ensure compliance with option clause and delivery timelines
- • Unique clauses: Non-return of hard disk policy noted for servers/desktops
- • Logistics: Five-item scope includes Desktop PC, MFM Printer, Inkjet Printer, Portable Projector, Laser Pointer
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for a set of IT and presentation hardware, including Desktop PC i7 14th Gen, Multi-Function Machine (MFM) Printer, Inkjet Printer, Portable Projector, and Laser Pointer with an estimated contract value of ₹500,000. Location is Ambala, Haryana 133001, and the procurement scope comprises five items with unspecified unit quantities. The award will consider data sheet alignment, data integrity, and OEM authorization. A key differentiator is the option clause allowing up to ±25% quantity adjustment at contracted rates, impacting delivery planning and inventory controls. Bidders should prepare for a synchronized delivery schedule aligned to original orders and potential extensions.
Technical Specifications & Requirements
No explicit device specifications are published; however, mandatory data-driven and security-related conditions exist:
- Upload a comprehensive Data Sheet for all offered products; mismatches can lead to bid rejection.
- Include Malicious Code Certificate confirming no embedded malware and safeguarding against data loss or IP infringement.
- Provide Manufacturer Authorization from OEMs for authorized resellers, with complete contact details.
- Comply with Non-return of Hard Disk policy as per buyer security policy for server/PC hardware.
- Ensure all entries are aligned with the tender’s product categories: Desktop PC i7 14th Gen, MFM Printer, Inkjet Printer, Portable Projector, and Laser Pointer.
- Data sheet verification is essential to pass technical screening.
Terms, Conditions & Eligibility
- Delivery window flexibility: quantity could increase/decrease by up to 25%; delivery extensions calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
- Bidder must not be in liquidation or bankruptcy; provide an undertaking confirming financial standing.
- Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
- Data Sheet alignment and OEM authorization are mandatory; malicious code certificate is required.
- Data Sheet mismatch can lead to bid rejection; non-compliance to security and authorization terms may terminate consideration.
Key Specifications
-
Product names: Desktop PC i7 14th Gen, MFM Printer, Inkjet Printer, Portable Projector, Laser Pointer
-
Estimated contract value: ₹500,000
-
Delivery window: adjustable up to 25% quantity with minimum 30 days extension
-
Security/compliance: Malicious Code Certificate and OEM authorization required
-
Data Sheet accuracy: mismatches may cause rejection
Terms & Conditions
-
Option for 25% quantity variation at contract rates
-
OEM authorization and data sheet alignment required
-
Security certifications including malicious code certificate mandatory
Important Clauses
Payment Terms
Not explicitly stated; bidders should align with standard government procurement EFT and GST compliance
Delivery Schedule
Delivery period can extend based on option clause; minimum 30 days extension when additional quantity is exercised
Penalties/Liquidated Damages
Not specified in provided terms; bidders should seek clarity on LD if delivery slips
Bidder Eligibility
-
No liquidation or bankruptcy proceedings; provide undertaking
-
Authorized distributor or OEM-authorized bidder with Certificate
-
Compliance with data sheet and security certificate requirements
Reverse Auction Schedule
Start
01-Sep-2026, 7:00 pm
End
02-Sep-2026, 7:00 pm
Duration: 24 hours
Reverse Auction Document
⏳ RA scheduled. Ensure you are registered to participate.
Tender Data
Bid Details
Quantity
8
Category
Desktop Pc i7 14th Gen
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
5
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Desktop Pc i7 14th Gen , Multi Function Machine MFM Printer , Inkjet Printer , Portable Projector , Laser Pointer
Pre-Bid & Qualification
Pre-Bid Date
18-08-2026 13:00:00
Pre-Bid Venue
40 Arty Div Sig Regt (AREN) Ambala Cantt, Haryana 133001
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Ambala
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ambala | Ambala | - | - | 3 | 90 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9560280.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Desktop Pc i7 14th Gen
Desktop Pc i7 14th Gen
Multi Function Machine MFM Printer
Multi Function Machine MFM Printer
Inkjet Printer
Inkjet Printer
Portable Projector
Portable Projector
Laser Pointer
Laser Pointer
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Desktop Pc i7 14th Gen | Desktop Pc i7 14th Gen | 3 | nos | kamble@2020 | 90 | |
| 2 | Multi Function Machine MFM Printer | Multi Function Machine MFM Printer | 1 | nos | kamble@2020 | 90 | |
| 3 | Inkjet Printer | Inkjet Printer | 1 | nos | kamble@2020 | 90 | |
| 4 | Portable Projector | Portable Projector | 1 | nos | kamble@2020 | 90 | |
| 5 | Laser Pointer | Laser Pointer | 2 | nos | kamble@2020 | 90 |
Categories
10
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Data Sheet for all offered products
Malicious Code Certificate
Manufacturer Authorization / OEM authorization details
Vendor code creation undertaking (financial standing)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for Indian Army hardware tender in Ambala Haryana 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and bank EFT mandate, plus a comprehensive Data Sheet for each item. OEM authorization is required, and a Malicious Code Certificate must be uploaded. Ensure product alignment with Desktop PC i7 14th Gen, MFM Printer, inkjet printer, projector, and laser pointer categories.
What documents are required for the Ambala hardware bid 2026?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, Data Sheets for all offered products, and Malicious Code Certificate. Also include undertaking confirming financial standing and non-liability to liquidation or bankruptcy.
What are the technical specifications for the listed devices in this tender?
No explicit device specs are published; suppliers must provide Data Sheets matching product category, with data-sheet accuracy verified. Ensure OEM authorization and security certificates accompany the Data Sheets to pass technical screening.
What is the delivery timeline for quantity variations in this tender?
The option clause allows ±25% quantity changes at contracted rates. Delivery extensions are calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days, adjustable during extended periods.
How is the Malicious Code Certificate used in this procurement?
The certificate confirms no embedded malware that could disrupt operation or exfiltrate data. Failure to provide or breach could lead to contract termination and liability for IP infringement, making it a critical compliance document.
What is required for OEM authorization in the Ambala tender?
Bidders must provide formal OEM authorization with full contact details, including name, designation, address, email, and phone number, to validate authorized distribution or service capability for the offered devices.