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HPCL Gandhinagar Gujarat Reflector and Mechanical Components Tender 2025–ISI/IS0- Standards and 7 Day Delivery

Bid Publish Date

15-Nov-2025, 3:13 pm

Bid End Date

26-Nov-2025, 3:00 pm

EMD

₹68,059

Value

₹22,68,621

Location

GANDHINAGAR , GUJARAT
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Progress

Issue15-Nov-2025, 3:13 pm
Technical25-11-2025 20:36:50
Financial
Award26-Dec-2025, 12:00 am
Explore all 4 tabs to view complete tender details

Quantity

3528

Category

GEAR 19 TEETH -MILD STEEL

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/Manufacturer requirements: not explicitly stated; ensure OEM compatibility for components like WT24-2X400 sensors and WLL24-2X430S01 readers
  • • Technical standards: explicit standards not listed; verify IS/IEC equivalents during bid submission
  • • Special clauses: 25% quantity variation; 7-day delivery; payment terms tied to delivery advice
  • • Eligibility: not under liquidation; provide PAN, GSTIN, cancelled cheque, EFT mandate
  • • Warranty/AMC: not specified in terms; bidders should propose standard warranty terms in technical bid
  • • Penalties: not detailed; LD clauses not specified in provided data

Categories 55

CONTROLLER SWITCHES HOT AIR GUN ALIGNMENT JIG FALL PROTECTION LANYARD BEARING HOLDERS ELECTRONIC PRODUCTS AND APPLIANCES MECHANICAL COUPLINGS TROUGHING ROLLER ANVIL PNEUMATIC VALVES ARCHERY BOWS PNEUMATIC PRESSURE GAUGE PILLOW BLOCK COMPRESSOR AIR CYLINDERS RETURN ROLLER FLAT CONVEYING SYSTEM AIR INFLATORS ELECTROMECHANICAL MACHINERY SENSOR VALVE SPROCKET STABILIZER PRESSURE MEASURING AND CONTROL INSTRUMENTS GEAR AIR GENERATOR SOLENOID VALVES WORM GEAR COUNTER KOPARAPAK BEARING BLOCK STRIP LPG HEATING EQUIPMENT SPARES MAGNETIC SEALS PUMP SPARE PARTS CONVEYOR ROLLER AMUSEMENT RIDE PILLOW BEARING BRACKET MAGNET VALVE CONVEYORS AND ACCESSORIES PILLOW BLOCK BEARING MACHINE VALVE PARTS AND ACCESSORIES PRESSURE INDICATORS BUS TERMINAL ELECTROMAGNET BAR ARTS AND CRAFTS WIRELESS SET MERRY GO ROUND ALKANES

Tender Overview

The tender is issued by Hindustan Petroleum Corporation Ltd for a broad range of mechanical components and sensors, including photosensors, bar code readers, sprockets, gears, shafts, bearings, hoses, conveyor chains, and related metalwork for GD PT and filling systems. Estimated value is ₹2,268,621 with an EMD of ₹68,059. Location is GANDHI NAGAR, GUJARAT. The procurement scope spans 76 items across multiple subcategories, with a flexible quantity clause allowing up to 25% quantity variation and delivery on an As and When Required basis within 7 days of advice. This offers a compact but technically diverse supply chain requirement for HPCL manufacturing and filling operations.

Technical Specifications & Requirements

  • No standalone technical specifications published in the tender data; item descriptions suggest a mix of mechanical hardware and automation components.
  • Required items include: Sick Sensors (WT24-2X400), Bar Code Reader Sensors (WLL24-2X430S01), Sprockets (14 and 8 teeth), Solenoid Valves, Gear sets (14–29 teeth, mild steel), Shafts (various diameters and lengths), Bearings (NTN 212, SKF series 6206-2Z/6304-2Z), Conveyor/Chain components, Hoses (LPG 1M–3M, 1by2 inch), and assorted Metalwork and mounting hardware.
  • No explicit standards cited; expected to align with general engineering and manufacturing spec levels; bidders should verify compatibility with GD PT machines and related assemblies.
  • Delivery is time-bound: within 7 days from delivery advice; quantities may expand by up to 25% during the contract currency.
  • EMD and bid security details are provided in the terms; bidders should prepare compliant financials and bank guarantees.

Terms, Conditions & Eligibility

  • EMD: ₹68,059; payment conditions follow standard supplier terms with GSTIN invoicing aligned to consignee GSTIN.
  • Delivery: 7 days from delivery advice; option clause allows up to 25% quantity variation at contracted rates.
  • Eligibility: bidders must not be under liquidation or bankruptcy; must provide PAN, GSTIN, cancelled cheque, and EFT mandate.
  • Purchase Preference: MSEs eligible for preference under the Public Procurement Policy; bidders must be manufacturers to qualify for this preference.
  • Sub-contracting/Assignment: allowed only with prior written consent of the buyer; liability remains with the original seller.
  • Documentation: ensure GST and PAN compliance; invoicing to consignee with consignee GSTIN; bid must include the specified documents.

Key Specifications

  • Product categories: sensors, bar code readers, sprockets, gears, shafts, bearings, conveyors, hoses, and related metalwork

  • Quantities: 76 total items; quantity variation permissible up to 25% of bid quantity

  • Estimated value: ₹2,268,621; EMD: ₹68,059

  • Delivery: 7 days from delivery advice; on an as-needed basis

  • Experience/credentials: bidder must have financial standing and compliance documents; no liquidation

  • Standards: no explicit standard numbers published; bidders should confirm compatibility with HPCL GD PT equipment

Terms & Conditions

  • Delivery can be extended with option clause; up to 25% quantity variation

  • EMD of ₹68,059; payment after delivery with GST invoicing to consignee

  • Mandatory documents include PAN, GSTIN, cancelled cheque, EFT mandate

Important Clauses

Payment Terms

Invoices must be raised in the consignee's name with the consignee GSTIN; payment terms aligned to delivery advice

Delivery Schedule

Delivery within 7 days of issue of delivery advice; option to vary quantity by 25% during/after contract

Penalties/Liquidated Damages

Not explicitly detailed in data; bidders should seek confirmation on LD terms during clarification

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must provide PAN, GSTIN, cancelled cheque, EFT mandate

  • Manufacturer status preferred for MSE purchase preference eligibility

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

REFLECTOR,104949,CAR , Supply of Sick Sensor - Photosensor - WT24-2X400 , Supply of Sick Sensor -Bar Code Reader Sonsor- WLL24-2X430S01 , SPROCKET 14 Teeth , SPROCKET 8 Teeth , Solenoid Valve For Filling Scales, Metalwork -701 , Solenoid Valve For Panels GD PT, Metal Work-702 , SPROCKET TEETH 14,CS,BORE-65mm , GEAR 19 TEETH -MILD STEEL , GEAR 21 TEETH-MILD STEEL , GEAR 25 TEETH-MILD STEEL , GEAR 29 TEETH-MILD STEEL , SHAFT DIA 40 LENGTH 380 , SHAFT DIA 50by60 LENGTH 800 , SHAFT DIA 60by60 LENGTH 800 , NTN BEARING 212 , DUPLEX CHAIN,CONVEYOR , CHAIN LOCK , TEFLON ROLLER , TEFLON ROLLER With Bearing for GD PT , LPG HOSE 1 M for Filling Gun - 1by2 Inch , LPG HOSE 1 M for Gas Stop Valve- 1by2 Inch , LPG HOSE 1 M-1by2 Inch , LPG HOSE 1.5 M - 1by2 Inch , LPG HOSE 2 M- 1by2 Inch , LPG HOSE 3 M- 1 Inch , Pillow Block Bearing 213 , Spider 150 Rathi Make , BOSCH REXROTH LINEAR ROLLER BR , Sealing Unit -Hot Air Sealing Gun , Hose for Hot Air Gun 700 MM , Hose for Hot Air Gun, Length - 2000 MM , Hose for Hot Air Gun, Length -1500 MM , Toggle Joint for GD PT Machine , L MOUNT for Cylinder , Bearing 6206-2Z SKF , Drag Chain for Booms , Antenna Sensor Rod 300 MM , EYE BOLT FOR CENTERING ARM , Pressure Switch for Filling Gun , Aluminium Block , Stabilizer for Filling Gun , Hex Connector for Filling Gun , L Bend for Filling Gun , Bottom Block GD PT , U Plate for GD PT , Platform for GD PT Center Sec , Flexible Coupling , Hammering Cup , UHM Pad for Introduction , Bearing SKF 6301 , COUNTER WEIGHT,CHAIN CONVEYOR , BRASS BLOCK , MS BLOCK , TOGGLE JOINT ROD , Guide Rod For Introduction fo , Guide Rod Ejection Unit , Clamping arm for GD Machine , Carousel Adjustment Bolt -Stud Type with Nut , Double Stopper - Straight Type- One Unit is 2 Nos.- , Double Stopper - Plate Type- One Unit is 2 Nos. , Ejection Arm , Ejection Pusher Arm , E- Plate for Booms , Teflon Pad for Stopper 12 MM Thick , Upper Plate for Filling Gun , T Connector- MKII , Spring for Kosan Make Filling Gun , Wear Strip 50by6 , Magnetic Sensors for Introduction and Ejection , Keypad for Kosan Carousel-SS Type , Shaft 80by80by860MM , Bearing 6024 ZZ-SKF , Bearing 6304-2Z , Display of GD PT Filling Machine MK4 , Push Button for Filling Machine

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD

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Documents 5

GeM-Bidding-8594736.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 76 Items Sign in for GEM prices

#1

REFLECTOR,104949,CAR

REFLECTOR,104949,CAR

12 each Delivery: 365 days
#2

Supply of Sick Sensor -Photosensor - WT24-2X400

Supply of Sick Sensor -Photosensor - WT24-2X400

6 each Delivery: 365 days
#3

Supply of Sick Sensor -Bar Code Reader Sonsor- WLL24-2X430S01

Supply of Sick Sensor -Bar Code Reader Sonsor- WLL24-2X430S01

2 each Delivery: 365 days
#4

SPROCKET 14 Teeth

SPROCKET 14 Teeth

60 each Delivery: 365 days
#5

SPROCKET 8 Teeth

SPROCKET 8 Teeth

200 each Delivery: 365 days
#6

Solenoid Valve For Filling Scales, Metalwork -701

Solenoid Valve For (Filling Scales, Metalwork) -701

10 each Delivery: 365 days
#7

Solenoid Valve For Panels GD PT, Metal Work-702

Solenoid Valve For Panels (GD PT, Metal Work)-702

40 each Delivery: 365 days
#8

SPROCKET TEETH 14,CS,BORE-65mm

SPROCKET TEETH 14,CS,BORE-65mm

10 each Delivery: 365 days
#9

GEAR 19 TEETH -MILD STEEL

GEAR 19 TEETH (MILD STEEL)

10 each Delivery: 365 days
#10

GEAR 21 TEETH-MILD STEEL

GEAR 21 TEETH (MILD STEEL)

10 each Delivery: 365 days
#11

GEAR 25 TEETH-MILD STEEL

GEAR 25 TEETH (MILD STEEL)

5 each Delivery: 365 days
#12

GEAR 29 TEETH-MILD STEEL

GEAR 29 TEETH (MILD STEEL)

5 each Delivery: 365 days
#13

SHAFT DIA 40 LENGTH 380

SHAFT DIA 40 LENGTH 380

100 each Delivery: 365 days
#14

SHAFT DIA 50by60 LENGTH 800

SHAFT DIA 50by60 LENGTH 800

40 each Delivery: 365 days
#15

SHAFT DIA 60by60 LENGTH 800

SHAFT DIA 60by60 LENGTH 800

12 each Delivery: 365 days
#16

NTN BEARING 212

NTN BEARING 212

60 each Delivery: 365 days
#17

DUPLEX CHAIN,CONVEYOR

DUPLEX CHAIN,CONVEYOR

4 each Delivery: 365 days
#18

CHAIN LOCK

CHAIN LOCK

50 each Delivery: 365 days
#19

TEFLON ROLLER

TEFLON ROLLER

200 each Delivery: 365 days
#20

TEFLON ROLLER With Bearing for GD PT

TEFLON ROLLER With Bearing for GD PT

300 each Delivery: 365 days
#21

LPG HOSE 1 M for Filling Gun - 1by2 Inch

LPG HOSE 1 M for Filling Gun - 1by2 Inch

80 each Delivery: 365 days
#22

LPG HOSE 1 M for Gas Stop Valve- 1by2 Inch

LPG HOSE 1 M for Gas Stop Valve- 1by2 Inch

80 each Delivery: 365 days
#23

LPG HOSE 1 M-1by2 Inch

LPG HOSE 1 M-1by2 Inch

40 each Delivery: 365 days
#24

LPG HOSE 1.5 M - 1by2 Inch

LPG HOSE 1.5 M - 1by2 Inch

30 each Delivery: 365 days
#25

LPG HOSE 2 M- 1by2 Inch

LPG HOSE 2 M- 1by2 Inch

25 each Delivery: 365 days
#26

LPG HOSE 3 M- 1 Inch

LPG HOSE 3 M- 1 Inch

6 each Delivery: 365 days
#27

Pillow Block Bearing 213

Pillow Block Bearing 213

10 each Delivery: 365 days
#28

Spider 150 Rathi Make

Spider 150 Rathi Make

150 each Delivery: 365 days
#29

BOSCH REXROTH LINEAR ROLLER BR

BOSCH REXROTH LINEAR ROLLER BR

16 each Delivery: 365 days
#30

Sealing Unit -Hot Air Sealing Gun

Sealing Unit -Hot Air Sealing Gun

12 each Delivery: 365 days
#31

Hose for Hot Air Gun 700 MM

Hose for Hot Air Gun 700 MM

12 each Delivery: 365 days
#32

Hose for Hot Air Gun, Length - 2000 MM

Hose for Hot Air Gun, Length - 2000 MM

3 each Delivery: 365 days
#33

Hose for Hot Air Gun, Length -1500 MM

Hose for Hot Air Gun, Length -1500 MM

3 each Delivery: 365 days
#34

Toggle Joint for GD PT Machine

Toggle Joint for GD PT Machine

150 each Delivery: 365 days
#35

L MOUNT for Cylinder

L MOUNT for Cylinder

10 each Delivery: 365 days
#36

Bearing 6206-2Z SKF

Bearing 6206-2Z SKF

10 each Delivery: 365 days
#37

Drag Chain for Booms

Drag Chain for Booms

100 meters Delivery: 365 days
#38

Antenna Sensor Rod 300 MM

Antenna Sensor Rod 300 MM

100 each Delivery: 365 days
#39

EYE BOLT FOR CENTERING ARM

EYE BOLT FOR CENTERING ARM

12 each Delivery: 365 days
#40

Pressure Switch for Filling Gun

Pressure Switch for Filling Gun

5 each Delivery: 365 days
#41

Aluminium Block

Aluminium Block

96 each Delivery: 365 days
#42

Stabilizer for Filling Gun

Stabilizer for Filling Gun

72 each Delivery: 365 days
#43

Hex Connector for Filling Gun

Hex Connector for Filling Gun

40 each Delivery: 365 days
#44

L Bend for Filling Gun

L Bend for Filling Gun

50 each Delivery: 365 days
#45

Bottom Block GD PT

Bottom Block GD PT

30 each Delivery: 365 days
#46

U Plate for GD PT

U Plate for GD PT

30 each Delivery: 365 days
#47

Platform for GD PT Center Sec

Platform for GD PT Center Sec

10 each Delivery: 365 days
#48

Flexible Coupling

Flexible Coupling

4 each Delivery: 365 days
#49

Hammering Cup

Hammering Cup

8 each Delivery: 365 days
#50

UHM Pad for Introduction

UHM Pad for Introduction

10 each Delivery: 365 days
#51

Bearing SKF 6301

Bearing SKF 6301

50 each Delivery: 365 days
#52

COUNTER WEIGHT,CHAIN CONVEYOR

COUNTER WEIGHT,CHAIN CONVEYOR

10 each Delivery: 365 days
#53

BRASS BLOCK

BRASS BLOCK

20 each Delivery: 365 days
#54

MS BLOCK

MS BLOCK

20 each Delivery: 365 days
#55

TOGGLE JOINT ROD

TOGGLE JOINT ROD

60 each Delivery: 365 days
#56

Guide Rod For Introduction fo

Guide Rod For Introduction fo

10 each Delivery: 365 days
#57

Guide Rod Ejection Unit

Guide Rod Ejection Unit

10 each Delivery: 365 days
#58

Clamping arm for GD Machine

Clamping arm for GD Machine

40 each Delivery: 365 days
#59

Carousel Adjustment Bolt -Stud Type with Nut

Carousel Adjustment Bolt -Stud Type with Nut

300 each Delivery: 365 days
#60

Double Stopper - Straight Type- One Unit is 2 Nos.-

Double Stopper - Straight Type- One Unit is 2 Nos.-

12 set Delivery: 365 days
#61

Double Stopper - Plate Type- One Unit is 2 Nos.

Double Stopper - Plate Type- One Unit is 2 Nos.

12 set Delivery: 365 days
#62

Ejection Arm

Ejection Arm

3 each Delivery: 365 days
#63

Ejection Pusher Arm

Ejection Pusher Arm

3 each Delivery: 365 days
#64

E- Plate for Booms

E- Plate for Booms

12 each Delivery: 365 days
#65

Teflon Pad for Stopper 12 MM Thick

Teflon Pad for Stopper 12 MM Thick

60 each Delivery: 365 days
#66

Upper Plate for Filling Gun

Upper Plate for Filling Gun

30 each Delivery: 365 days
#67

T Connector- MKII

T Connector- MKII

4 each Delivery: 365 days
#68

Spring for Kosan Make Filling Gun

Spring for Kosan Make Filling Gun

100 each Delivery: 365 days
#69

Wear Strip 50by6

Wear Strip 50by6

300 meters Delivery: 365 days
#70

Magnetic Sensors for Introduction and Ejection

Magnetic Sensors for Introduction & Ejec

4 each Delivery: 365 days
#71

Keypad for Kosan Carousel-SS Type

Keypad for Kosan Carousel-SS Type

12 each Delivery: 365 days
#72

Shaft 80by80by860MM

Shaft 80by80by860MM

10 each Delivery: 365 days
#73

Bearing 6024 ZZ-SKF

Bearing 6024 ZZ-SKF

2 each Delivery: 365 days
#74

Bearing 6304-2Z

Bearing 6304-2Z

80 each Delivery: 365 days
#75

Display of GD PT Filling Machine MK4

Display of GD PT Filling Machine MK4

12 each Delivery: 365 days
#76

Push Button for Filling Machine

Push Button for Filling Machine

12 each Delivery: 365 days

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Bidder eligibility undertaking (no liquidation/bankruptcy)

6

Technical bid documents and OEM authorizations (if applicable)

7

Consignee GSTIN invoicing compliance documents

Technical Results

S.No Seller Item Date Status
1
A S MECHANICAL SYSTEMS PRIVATE LIMITED   Under PMA
-25-11-2025 20:36:50
2
ANAND FABS SYSTEM PRIVATE LIMITED   Under PMA
-25-11-2025 20:25:02
3
S.V. TRADERS   Under PMA
-26-11-2025 14:13:19
4
SUPERTECH ENGINEERS   Under PMA
-25-11-2025 12:17:29

Financial Results

Rank Seller Price Item
L1
S.V. TRADERS(MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : REFLECTOR,104949,CAR,Supply of Sick Sensor -Photosensor - WT24-2X400,Supply of Sick Sensor -Bar Cod
L2
ANAND FABS SYSTEM PRIVATE LIMITED (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : REFLECTOR,104949,CAR,Supply of Sick Sensor -Photosensor - WT24-2X400,Supply of Sick Sensor -Bar Cod
L3
A S MECHANICAL SYSTEMS PRIVATE LIMITED (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : REFLECTOR,104949,CAR,Supply of Sick Sensor -Photosensor - WT24-2X400,Supply of Sick Sensor -Bar Cod
L4
SUPERTECH ENGINEERS (MSE,MII)( MSE Social Category:OBC )    Under PMA
Item Categories : REFLECTOR,104949,CAR,Supply of Sick Sensor -Photosensor - WT24-2X400,Supply of Sick Sensor -Bar Cod

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for HPCL Gandhinagar sensor and hardware tender in Gujarat 2025

Bidders should submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide OEM authorizations if required; ensure eligibility for MSE preference by manufacturer status; deliver within 7 days of delivery advice and comply with 25% quantity variation clause.

What documents are required for HPCL sensor and hardware procurement in Gandhinagar

Necessary documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, and vendor eligibility undertaking; provide technical bid and any OEM authorization letters if applicable; ensure invoicing to consignee with their GSTIN.

What are the delivery terms and EMD for HPCL Gandhinagar tender

Delivery must occur within 7 days of delivery advice; EMD amount is ₹68,059; quantity variations up to 25% are allowed during contract; payments follow standard supplier terms and GST invoicing to consignee.

Which items are covered under the HPCL Gandhinagar procurement

Items span sensors (photosensors), bar code readers, sprockets (8/14 teeth), solenoid valves, mild steel gears, shafts, bearings, conveyor parts, hoses, and related metalwork; a total of 76 line items are expected under the BOQ.

What is the MSE purchase preference for HPCL procurement in Gujarat

MSE purchase preference applies if bidders are manufacturers of the offered goods; traders are not eligible; preference aligns with Public Procurement Policy for Micro and Small Enterprises, 2012.

Are there any specific standards or certifications for the HPCL tender in Gandhinagar

Explicit standards are not published in the tender; bidders should ensure general engineering quality and compatibility with HPCL GD PT equipment and verify any IS/IEC alignment during technical bid preparation.

What is the estimated contract value and EMD for HPCL 2025 Gandhinagar tender

Estimated value is ₹2,268,621; EMD required is ₹68,059; ensure funds are available for bid security and that the bid reflects the 76 line items across multiple hardware categories.

How to ensure invoicing compliance for HPCL Gandhinagar delivery

Invoicing must be in the name of the consignee with the consignee GSTIN; attach GSTIN certificate and ensure the supplier’s bank details align with EFT mandates to facilitate smooth payment processing.

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