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HPCL Gandhinagar Gujarat Reflector and Mechanical Components Tender 2025–ISI/IS0- Standards and 7 Day Delivery

Bid Publish Date

15-Nov-2025, 3:13 pm

Bid End Date

26-Nov-2025, 3:00 pm

EMD

₹68,059

Value

₹22,68,621

Location

GANDHINAGAR , GUJARAT

Progress

Issue15-Nov-2025, 3:13 pm
Technical25-11-2025 20:36:50
Financial
Award26-Dec-2025, 12:00 am
Explore all 4 tabs to view complete tender details

Quantity

3528

Category

GEAR 19 TEETH -MILD STEEL

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/Manufacturer requirements: not explicitly stated; ensure OEM compatibility for components like WT24-2X400 sensors and WLL24-2X430S01 readers
  • • Technical standards: explicit standards not listed; verify IS/IEC equivalents during bid submission
  • • Special clauses: 25% quantity variation; 7-day delivery; payment terms tied to delivery advice
  • • Eligibility: not under liquidation; provide PAN, GSTIN, cancelled cheque, EFT mandate
  • • Warranty/AMC: not specified in terms; bidders should propose standard warranty terms in technical bid
  • • Penalties: not detailed; LD clauses not specified in provided data

Categories 55

CONTROLLER SWITCHES HOT AIR GUN ALIGNMENT JIG FALL PROTECTION LANYARD BEARING HOLDERS ELECTRONIC PRODUCTS AND APPLIANCES MECHANICAL COUPLINGS TROUGHING ROLLER ANVIL PNEUMATIC VALVES ARCHERY BOWS PNEUMATIC PRESSURE GAUGE PILLOW BLOCK COMPRESSOR AIR CYLINDERS RETURN ROLLER FLAT CONVEYING SYSTEM AIR INFLATORS ELECTROMECHANICAL MACHINERY SENSOR VALVE SPROCKET STABILIZER PRESSURE MEASURING AND CONTROL INSTRUMENTS GEAR AIR GENERATOR SOLENOID VALVES WORM GEAR COUNTER KOPARAPAK BEARING BLOCK STRIP LPG HEATING EQUIPMENT SPARES MAGNETIC SEALS PUMP SPARE PARTS CONVEYOR ROLLER AMUSEMENT RIDE PILLOW BEARING BRACKET MAGNET VALVE CONVEYORS AND ACCESSORIES PILLOW BLOCK BEARING MACHINE VALVE PARTS AND ACCESSORIES PRESSURE INDICATORS BUS TERMINAL ELECTROMAGNET BAR ARTS AND CRAFTS WIRELESS SET MERRY GO ROUND ALKANES

Tender Overview

The tender is issued by Hindustan Petroleum Corporation Ltd for a broad range of mechanical components and sensors, including photosensors, bar code readers, sprockets, gears, shafts, bearings, hoses, conveyor chains, and related metalwork for GD PT and filling systems. Estimated value is ₹2,268,621 with an EMD of ₹68,059. Location is GANDHI NAGAR, GUJARAT. The procurement scope spans 76 items across multiple subcategories, with a flexible quantity clause allowing up to 25% quantity variation and delivery on an As and When Required basis within 7 days of advice. This offers a compact but technically diverse supply chain requirement for HPCL manufacturing and filling operations.

Technical Specifications & Requirements

  • No standalone technical specifications published in the tender data; item descriptions suggest a mix of mechanical hardware and automation components.
  • Required items include: Sick Sensors (WT24-2X400), Bar Code Reader Sensors (WLL24-2X430S01), Sprockets (14 and 8 teeth), Solenoid Valves, Gear sets (14–29 teeth, mild steel), Shafts (various diameters and lengths), Bearings (NTN 212, SKF series 6206-2Z/6304-2Z), Conveyor/Chain components, Hoses (LPG 1M–3M, 1by2 inch), and assorted Metalwork and mounting hardware.
  • No explicit standards cited; expected to align with general engineering and manufacturing spec levels; bidders should verify compatibility with GD PT machines and related assemblies.
  • Delivery is time-bound: within 7 days from delivery advice; quantities may expand by up to 25% during the contract currency.
  • EMD and bid security details are provided in the terms; bidders should prepare compliant financials and bank guarantees.

Terms, Conditions & Eligibility

  • EMD: ₹68,059; payment conditions follow standard supplier terms with GSTIN invoicing aligned to consignee GSTIN.
  • Delivery: 7 days from delivery advice; option clause allows up to 25% quantity variation at contracted rates.
  • Eligibility: bidders must not be under liquidation or bankruptcy; must provide PAN, GSTIN, cancelled cheque, and EFT mandate.
  • Purchase Preference: MSEs eligible for preference under the Public Procurement Policy; bidders must be manufacturers to qualify for this preference.
  • Sub-contracting/Assignment: allowed only with prior written consent of the buyer; liability remains with the original seller.
  • Documentation: ensure GST and PAN compliance; invoicing to consignee with consignee GSTIN; bid must include the specified documents.

Key Specifications

  • Product categories: sensors, bar code readers, sprockets, gears, shafts, bearings, conveyors, hoses, and related metalwork

  • Quantities: 76 total items; quantity variation permissible up to 25% of bid quantity

  • Estimated value: ₹2,268,621; EMD: ₹68,059

  • Delivery: 7 days from delivery advice; on an as-needed basis

  • Experience/credentials: bidder must have financial standing and compliance documents; no liquidation

  • Standards: no explicit standard numbers published; bidders should confirm compatibility with HPCL GD PT equipment

Terms & Conditions

  • Delivery can be extended with option clause; up to 25% quantity variation

  • EMD of ₹68,059; payment after delivery with GST invoicing to consignee

  • Mandatory documents include PAN, GSTIN, cancelled cheque, EFT mandate

Important Clauses

Payment Terms

Invoices must be raised in the consignee's name with the consignee GSTIN; payment terms aligned to delivery advice

Delivery Schedule

Delivery within 7 days of issue of delivery advice; option to vary quantity by 25% during/after contract

Penalties/Liquidated Damages

Not explicitly detailed in data; bidders should seek confirmation on LD terms during clarification

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must provide PAN, GSTIN, cancelled cheque, EFT mandate

  • Manufacturer status preferred for MSE purchase preference eligibility

Documents 5

GeM-Bidding-8594736.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 76 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 REFLECTOR,104949,CAR REFLECTOR,104949,CAR 12 each naveenp 365
2 Supply of Sick Sensor -Photosensor - WT24-2X400 Supply of Sick Sensor -Photosensor - WT24-2X400 6 each naveenp 365
3 Supply of Sick Sensor -Bar Code Reader Sonsor- WLL24-2X430S01 Supply of Sick Sensor -Bar Code Reader Sonsor- WLL24-2X430S01 2 each naveenp 365
4 SPROCKET 14 Teeth SPROCKET 14 Teeth 60 each naveenp 365
5 SPROCKET 8 Teeth SPROCKET 8 Teeth 200 each naveenp 365
6 Solenoid Valve For Filling Scales, Metalwork -701 Solenoid Valve For (Filling Scales, Metalwork) -701 10 each naveenp 365
7 Solenoid Valve For Panels GD PT, Metal Work-702 Solenoid Valve For Panels (GD PT, Metal Work)-702 40 each naveenp 365
8 SPROCKET TEETH 14,CS,BORE-65mm SPROCKET TEETH 14,CS,BORE-65mm 10 each naveenp 365
9 GEAR 19 TEETH -MILD STEEL GEAR 19 TEETH (MILD STEEL) 10 each naveenp 365
10 GEAR 21 TEETH-MILD STEEL GEAR 21 TEETH (MILD STEEL) 10 each naveenp 365
11 GEAR 25 TEETH-MILD STEEL GEAR 25 TEETH (MILD STEEL) 5 each naveenp 365
12 GEAR 29 TEETH-MILD STEEL GEAR 29 TEETH (MILD STEEL) 5 each naveenp 365
13 SHAFT DIA 40 LENGTH 380 SHAFT DIA 40 LENGTH 380 100 each naveenp 365
14 SHAFT DIA 50by60 LENGTH 800 SHAFT DIA 50by60 LENGTH 800 40 each naveenp 365
15 SHAFT DIA 60by60 LENGTH 800 SHAFT DIA 60by60 LENGTH 800 12 each naveenp 365
16 NTN BEARING 212 NTN BEARING 212 60 each naveenp 365
17 DUPLEX CHAIN,CONVEYOR DUPLEX CHAIN,CONVEYOR 4 each naveenp 365
18 CHAIN LOCK CHAIN LOCK 50 each naveenp 365
19 TEFLON ROLLER TEFLON ROLLER 200 each naveenp 365
20 TEFLON ROLLER With Bearing for GD PT TEFLON ROLLER With Bearing for GD PT 300 each naveenp 365
21 LPG HOSE 1 M for Filling Gun - 1by2 Inch LPG HOSE 1 M for Filling Gun - 1by2 Inch 80 each naveenp 365
22 LPG HOSE 1 M for Gas Stop Valve- 1by2 Inch LPG HOSE 1 M for Gas Stop Valve- 1by2 Inch 80 each naveenp 365
23 LPG HOSE 1 M-1by2 Inch LPG HOSE 1 M-1by2 Inch 40 each naveenp 365
24 LPG HOSE 1.5 M - 1by2 Inch LPG HOSE 1.5 M - 1by2 Inch 30 each naveenp 365
25 LPG HOSE 2 M- 1by2 Inch LPG HOSE 2 M- 1by2 Inch 25 each naveenp 365
26 LPG HOSE 3 M- 1 Inch LPG HOSE 3 M- 1 Inch 6 each naveenp 365
27 Pillow Block Bearing 213 Pillow Block Bearing 213 10 each naveenp 365
28 Spider 150 Rathi Make Spider 150 Rathi Make 150 each naveenp 365
29 BOSCH REXROTH LINEAR ROLLER BR BOSCH REXROTH LINEAR ROLLER BR 16 each naveenp 365
30 Sealing Unit -Hot Air Sealing Gun Sealing Unit -Hot Air Sealing Gun 12 each naveenp 365
31 Hose for Hot Air Gun 700 MM Hose for Hot Air Gun 700 MM 12 each naveenp 365
32 Hose for Hot Air Gun, Length - 2000 MM Hose for Hot Air Gun, Length - 2000 MM 3 each naveenp 365
33 Hose for Hot Air Gun, Length -1500 MM Hose for Hot Air Gun, Length -1500 MM 3 each naveenp 365
34 Toggle Joint for GD PT Machine Toggle Joint for GD PT Machine 150 each naveenp 365
35 L MOUNT for Cylinder L MOUNT for Cylinder 10 each naveenp 365
36 Bearing 6206-2Z SKF Bearing 6206-2Z SKF 10 each naveenp 365
37 Drag Chain for Booms Drag Chain for Booms 100 meters naveenp 365
38 Antenna Sensor Rod 300 MM Antenna Sensor Rod 300 MM 100 each naveenp 365
39 EYE BOLT FOR CENTERING ARM EYE BOLT FOR CENTERING ARM 12 each naveenp 365
40 Pressure Switch for Filling Gun Pressure Switch for Filling Gun 5 each naveenp 365
41 Aluminium Block Aluminium Block 96 each naveenp 365
42 Stabilizer for Filling Gun Stabilizer for Filling Gun 72 each naveenp 365
43 Hex Connector for Filling Gun Hex Connector for Filling Gun 40 each naveenp 365
44 L Bend for Filling Gun L Bend for Filling Gun 50 each naveenp 365
45 Bottom Block GD PT Bottom Block GD PT 30 each naveenp 365
46 U Plate for GD PT U Plate for GD PT 30 each naveenp 365
47 Platform for GD PT Center Sec Platform for GD PT Center Sec 10 each naveenp 365
48 Flexible Coupling Flexible Coupling 4 each naveenp 365
49 Hammering Cup Hammering Cup 8 each naveenp 365
50 UHM Pad for Introduction UHM Pad for Introduction 10 each naveenp 365
51 Bearing SKF 6301 Bearing SKF 6301 50 each naveenp 365
52 COUNTER WEIGHT,CHAIN CONVEYOR COUNTER WEIGHT,CHAIN CONVEYOR 10 each naveenp 365
53 BRASS BLOCK BRASS BLOCK 20 each naveenp 365
54 MS BLOCK MS BLOCK 20 each naveenp 365
55 TOGGLE JOINT ROD TOGGLE JOINT ROD 60 each naveenp 365
56 Guide Rod For Introduction fo Guide Rod For Introduction fo 10 each naveenp 365
57 Guide Rod Ejection Unit Guide Rod Ejection Unit 10 each naveenp 365
58 Clamping arm for GD Machine Clamping arm for GD Machine 40 each naveenp 365
59 Carousel Adjustment Bolt -Stud Type with Nut Carousel Adjustment Bolt -Stud Type with Nut 300 each naveenp 365
60 Double Stopper - Straight Type- One Unit is 2 Nos.- Double Stopper - Straight Type- One Unit is 2 Nos.- 12 set naveenp 365
61 Double Stopper - Plate Type- One Unit is 2 Nos. Double Stopper - Plate Type- One Unit is 2 Nos. 12 set naveenp 365
62 Ejection Arm Ejection Arm 3 each naveenp 365
63 Ejection Pusher Arm Ejection Pusher Arm 3 each naveenp 365
64 E- Plate for Booms E- Plate for Booms 12 each naveenp 365
65 Teflon Pad for Stopper 12 MM Thick Teflon Pad for Stopper 12 MM Thick 60 each naveenp 365
66 Upper Plate for Filling Gun Upper Plate for Filling Gun 30 each naveenp 365
67 T Connector- MKII T Connector- MKII 4 each naveenp 365
68 Spring for Kosan Make Filling Gun Spring for Kosan Make Filling Gun 100 each naveenp 365
69 Wear Strip 50by6 Wear Strip 50by6 300 meters naveenp 365
70 Magnetic Sensors for Introduction and Ejection Magnetic Sensors for Introduction & Ejec 4 each naveenp 365
71 Keypad for Kosan Carousel-SS Type Keypad for Kosan Carousel-SS Type 12 each naveenp 365
72 Shaft 80by80by860MM Shaft 80by80by860MM 10 each naveenp 365
73 Bearing 6024 ZZ-SKF Bearing 6024 ZZ-SKF 2 each naveenp 365
74 Bearing 6304-2Z Bearing 6304-2Z 80 each naveenp 365
75 Display of GD PT Filling Machine MK4 Display of GD PT Filling Machine MK4 12 each naveenp 365
76 Push Button for Filling Machine Push Button for Filling Machine 12 each naveenp 365

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Bidder eligibility undertaking (no liquidation/bankruptcy)

6

Technical bid documents and OEM authorizations (if applicable)

7

Consignee GSTIN invoicing compliance documents

Technical Results

S.No Seller Item Date Status
1A S MECHANICAL SYSTEMS PRIVATE LIMITED   Under PMA-25-11-2025 20:36:50Qualified
2ANAND FABS SYSTEM PRIVATE LIMITED   Under PMA-25-11-2025 20:25:02Qualified
3S.V. TRADERS   Under PMA-26-11-2025 14:13:19Qualified
4SUPERTECH ENGINEERS   Under PMA-25-11-2025 12:17:29Qualified

Financial Results

Rank Seller Price Item
L1S.V. TRADERS(MSE,MII)( MSE Social Category:General )    Under PMA₹17,69,738Item Categories : REFLECTOR,104949,CAR,Supply of Sick Sensor -Photosensor - WT24-2X400,Supply of Sick Sensor -Bar Cod
L2ANAND FABS SYSTEM PRIVATE LIMITED (MSE,MII)( MSE Social Category:General )    Under PMA₹19,41,902Item Categories : REFLECTOR,104949,CAR,Supply of Sick Sensor -Photosensor - WT24-2X400,Supply of Sick Sensor -Bar Cod
L3A S MECHANICAL SYSTEMS PRIVATE LIMITED (MSE,MII)( MSE Social Category:General )    Under PMA₹19,64,077Item Categories : REFLECTOR,104949,CAR,Supply of Sick Sensor -Photosensor - WT24-2X400,Supply of Sick Sensor -Bar Cod
L4SUPERTECH ENGINEERS (MSE,MII)( MSE Social Category:OBC )    Under PMA₹25,20,173Item Categories : REFLECTOR,104949,CAR,Supply of Sick Sensor -Photosensor - WT24-2X400,Supply of Sick Sensor -Bar Cod

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for HPCL Gandhinagar sensor and hardware tender in Gujarat 2025

Bidders should submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide OEM authorizations if required; ensure eligibility for MSE preference by manufacturer status; deliver within 7 days of delivery advice and comply with 25% quantity variation clause.

What documents are required for HPCL sensor and hardware procurement in Gandhinagar

Necessary documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, and vendor eligibility undertaking; provide technical bid and any OEM authorization letters if applicable; ensure invoicing to consignee with their GSTIN.

What are the delivery terms and EMD for HPCL Gandhinagar tender

Delivery must occur within 7 days of delivery advice; EMD amount is ₹68,059; quantity variations up to 25% are allowed during contract; payments follow standard supplier terms and GST invoicing to consignee.

Which items are covered under the HPCL Gandhinagar procurement

Items span sensors (photosensors), bar code readers, sprockets (8/14 teeth), solenoid valves, mild steel gears, shafts, bearings, conveyor parts, hoses, and related metalwork; a total of 76 line items are expected under the BOQ.

What is the MSE purchase preference for HPCL procurement in Gujarat

MSE purchase preference applies if bidders are manufacturers of the offered goods; traders are not eligible; preference aligns with Public Procurement Policy for Micro and Small Enterprises, 2012.

Are there any specific standards or certifications for the HPCL tender in Gandhinagar

Explicit standards are not published in the tender; bidders should ensure general engineering quality and compatibility with HPCL GD PT equipment and verify any IS/IEC alignment during technical bid preparation.

What is the estimated contract value and EMD for HPCL 2025 Gandhinagar tender

Estimated value is ₹2,268,621; EMD required is ₹68,059; ensure funds are available for bid security and that the bid reflects the 76 line items across multiple hardware categories.

How to ensure invoicing compliance for HPCL Gandhinagar delivery

Invoicing must be in the name of the consignee with the consignee GSTIN; attach GSTIN certificate and ensure the supplier’s bank details align with EFT mandates to facilitate smooth payment processing.