Prisons Administration And Reforms Department Uttar Pradesh Facility Management Services Hamirpur Lump Sum Tender 2026
Bid Publish Date
19-Jul-2026, 8:25 pm
Bid End Date
29-Jul-2026, 9:00 pm
EMD
₹15,000
Value
₹16,50,000
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Categories
5
Tender Overview
The UP Prisons Administration and Reforms Department invites a Lump Sum Facility Management Services bid for Hamirpur, Uttar Pradesh, with O&M for electronics and consumables included in contract cost. Estimated value is ₹16,50,000 and the bid requires an EMD of ₹15,000. The award may accommodate a 25% increase in scope or duration as per Buyer terms, subject to service provider consent. The procurement targets a single consolidated service contract with lump-sum pricing and delivery/implementation within the given project horizon. This opportunity resides in the government facilities management space, specifically for correctional administration support services in Hamirpur, making it critical for bidders with integrated FM capabilities and electronics maintenance experience.
Technical Specifications & Requirements
- Primary service: Facility Management Services (Lump Sum) including O&M for electronics and supply of consumables by the vendor.
- Location: Hamirpur, Uttar Pradesh 210301; department: Prisons Administration And Reforms Department.
- Financials: Estimated value ₹1,650,000; EMD ₹15,000.
- Scope notes: consumables to be provided by service provider and included in contract cost; no BOQ items listed; no explicit technical standards stated.
- Commercial terms: contract quantity/duration adjustable up to 25%; acceptance contingent on bidder consent and buyer’s revised scope.
- Delivery/implementation: not specified; project start end dates not listed; bidders must align with lump-sum delivery cadence.
Terms, Conditions & Eligibility
- EMD: ₹15,000 as bid security.
- Contract flexibility: up to 25% increase in scope or duration; requires consent.
- Payment terms: not specified in data; bidders should confirm with procurement authority.
- Documents: bidders must submit GST, PAN, experience certificates, financial statements, and technical bid; OEM authorizations recommended.
- Evaluation criteria: scope-based lump-sum value with compliance to department terms; no BOQ items to price against.
- Compliance: ensure readiness to provide electronics maintenance and consumables within a single contract; no specification of standards or certifications in current data.
Key Specifications
-
Service category: Lump Sum Facility Management Services with O&M for electronics
-
Consumables: to be provided by vendor and included in contract cost
-
Estimated contract value: ₹1,650,000
-
EMD amount: ₹15,000
-
Location: Hamirpur, Uttar Pradesh 210301
-
Acceptance terms: 25% increase in scope/duration with bidder consent
Terms & Conditions
-
EMD of ₹15,000 required; bid security must be submitted with bid
-
Lump-sum contract with consumables included; no separate BOQ
-
Scope may be increased up to 25% with consent and contract issuance
Important Clauses
Payment Terms
Not explicitly defined in tender data; bidder should seek clarity on milestone payments and invoicing cadence during bid clarification.
Delivery Schedule
No explicit delivery timeline provided; bidders must confirm implementation timeframe in response to LOI and contract issuance.
Penalties/Liquidated Damages
No LD details specified; bidders should obtain penalty terms during contract finalization.
Bidder Eligibility
-
Experience in facility management or O&M services for government facilities
-
Capability to supply electronics maintenance plus consumables under lump-sum contracts
-
Financial stability to support a ₹1.65 million contract and related consumables
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Commercial; O&M for Electronics Work; Consumables to be provided by service provider (inclusive in contract cost)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Hamirpur
Delivery Pincodes
210301
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manjeev Vishvkarma | 210301,DISTRICT JAIL HAMIRPUR | Hamirpur | Uttar Pradesh | 210301 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9630005.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC)
OEM Annual Turnover
Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for Hamirpur Prisons lump sum FM tender in UP 2026?
Bidders should prepare and submit the technical bid along with GST and PAN, plus EMD ₹15,000. The contract covers O&M for electronics, with consumables included. Ensure you meet eligibility for facility management services and confirm the 25% scope increase clause with the buyer during clarification.
What documents are required for UP Prisons facility management bid 2026?
Required documents include GST registration, PAN card, experience certificates, financial statements, EMD submission proof, and technical bid documents. OEM authorizations are recommended if electronics maintenance requires brand-specific compliance; prepare project experience evidence for similar FM deployments.
What are the technical scope details for electronics maintenance tender in UP?
Scope focuses on lump-sum FM services with O&M for electronics and consumables supplied by the contractor. No explicit IS/ISO standards listed; bidders should propose maintenance processes, response times, and consumable pricing within the lump-sum quotation.
When is the delivery/implementation timeline for the Hamirpur contract?
Tender data does not specify a start date; bidders should seek clarification and prepare a feasible implementation plan aligned with contract award, including mobilization, onboarding, and first-service milestones during bid submission.
What are the EMD and payment terms for UP Prisons tender?
EMD is ₹15,000. Payment terms are not detailed in the tender text; bidders must confirm milestones, invoicing, and payment schedule in the clarification stage and final contract.
Are consumables included in the lump-sum contract for UP Prisons FM?
Yes, consumables are included in the contract cost and vendor-provided consumables form part of the lump-sum offering. Clarify exact consumable types, replacement cycles, and coverage during bid submission.
What is the scope adjustment policy for this UP tender?
The buyer may increase the scope or duration by up to 25% during contract issuance or after award, with the service provider's consent. Factor this into pricing, manpower, and procurement planning when preparing the bid.
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Unlock Tender Documents
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Documents 6
GeM-Bidding-9630005.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS