Panchayati Raj Department Odisha Desktop Computer, Multifunction & Inverter Tender Kalhandi 2025
Progress
RATender Overview
The Panchayati Raj Department Odisha invites procurement of Entry and Mid Level Desktop Computers, Multifunction Machines, and Inverters for deployment in Kalhandi, Odisha 766001. Bid scope includes OEM‑bundled configurations with pre‑loaded OS, RAM, internal storage (SSD/HDD), monitor availability, and on‑site OEM warranty. Estimated quantity is aligned to department needs, with a ₹28,000 EMD to accompany bids. A flexible quantity option up to 25% of the bid quantity is allowed at contracted rates, enabling scale‑up within the contract period. This procurement targets standard, cost‑effective computing and printing capabilities for local governance workflows, with emphasis on compatibility and prompt delivery. The tender emphasizes delivery timelines, warranty, and compliance with purchaser’s option clause to manage fluctuations in demand.
Technical Specifications & Requirements
- Product categories: Entry and Mid Level Desktop Computers, Multifunction Machines, Inverters
- Processor details: Standard processor description and computer type to be specified by OEM on bid
- Operating System: Factory pre‑loaded OS by Desktop OEM
- Memory & Storage: RAM size (GB) and SSD/HDD capacities (GB) as per BOQ; monitor availability with practical screen size in CM
- Warranty: On‑Site OEM Warranty in years per item
- Monitor details: Monitor availability and screen size in centimeters
- BoQ: No BOQ items listed; tender scope focuses on configured systems and peripherals
- Quality/Compliance: Product must meet standard OEM configurations and delivery terms
- This section consolidates all available technical cues to guide bidders in preparing compliant proposals.
Terms & Eligibility
- EMD: ₹28,000 (as specified) to accompany bid submission
- Option clause: Purchaser may adjust quantity by up to ±25% during contract as per clause 1
- Delivery scope: Delivery period to commence after original order; time extensions calculated per formula with a minimum of 30 days
- Payment terms: Refer to standard government procurement practice; ensure alignment with contract delivery and milestones
- Documents: Submit GST, PAN, experience proof, financials, OEM authorizations, and technical compliance where required
- Warranty/Support: On‑site OEM warranty; ensure service coverage aligns with the specified years
- ATC/ATD: Any uploaded ATC documents must be reviewed and complied with
- These terms ensure bidders assess ability to meet volume flexibility, delivery timelines, and post‑purchase support requirements.
Key Specifications
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Product categories: Entry/mid‑level desktop computers, multifunction machines, inverters
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Operating system: Factory pre‑loaded OS by Desktop OEM
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Memory: RAM size as installed in system (GB)
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Storage: SSD capacity (GB) and HDD capacity (GB)
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Display: Monitor availability and screen size (cm)
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Warranty: On‑site OEM warranty duration (years)
Terms & Conditions
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EMD of ₹28,000 required with bid submission
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Quantity may vary ±25% at contract at contracted rates
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Delivery start from last date of original order; minimum 30 days extension
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Factory pre‑loaded OS and OEM warranty mandatory
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OEM authorizations and post‑sales support documentation required
Important Clauses
Payment Terms
Standard government practice; payment upon delivery/completion as per contract milestones and applicable terms
Delivery Schedule
Delivery period commences from last date of original delivery order; extended period calculated by (increase in quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Applicable LD as per contract for delays; specific rates not disclosed in tender data
Bidder Eligibility
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Proven track record in supplying government IT hardware within Odisha
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Demonstrated capability to deliver desktop computers, multifunction printers, and inverters with OEM warranty
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Valid GST registration and PAN; financial capacity to handle ₹28,000 EMD and contract value
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Axis Technologies and services Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11H 16512SSD3 21.5" VA | 26-12-2025 11:41:57 | |
| 2 | Corporate Business Machines Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11H 16512SSD3 21.5" VA | 26-12-2025 11:27:11 | |
| 3 | HARDIB TECHNOLOGY PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11H 16512SSD3 21.5" VA | 01-01-2026 13:17:30 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | Corporate Business Machines Under PMA Winner | ₹18,30,116 | Item Categories : Entry and Mid Level Desktop Computer,Entry and Mid Level Desktop Computer,Multifunction Machine MFM |
| L2 | Axis Technologies and services Under PMA | ₹18,31,962 | Item Categories : Entry and Mid Level Desktop Computer,Entry and Mid Level Desktop Computer,Multifunction Machine MFM |
| L3 | HARDIB TECHNOLOGY PRIVATE LIMITED Under PMA | ₹18,33,796 | Item Categories : Entry and Mid Level Desktop Computer,Entry and Mid Level Desktop Computer,Multifunction Machine MFM |
🎉 L1 Winner
Corporate Business Machines Under PMA
Final Price: ₹18,30,116
Contract / Result Documents 1
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Reverse Auction Schedule
Start
16-Jan-2026, 5:00 pm
End
21-Jan-2026, 10:00 am
Duration: 113 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
39
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
16
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , Multifunction Machine MFM (V2) (Q2) , Inverter (V2) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-8494630.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
02-Jan-2026, 7:30 am
Opening Date
02-Jan-2026, 8:00 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar hardware procurements
Financial statements or turnover proof
EMD payment proof (₹28,000) via demand draft or online transfer
Technical bid documents and OEM authorization letters
Factory warranty commitments and service capabilities
Any applicable IT hardware compliance certificates
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Home |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for desktop computer tender in Kalhandi Odisha 2025?
Bidders must submit GST, PAN, and experience certificates along with EMD of ₹28,000. Ensure OEM authorization, factory pre‑loaded OS, and on‑site warranty. The procurement emphasizes quantity flexibility up to 25%, and delivery timelines align with the last order date plus minimum 30 days.
What documents are required for Kalhandi IT hardware tender submission?
Submit GST certificate, PAN, company financials, experience certificates for similar procurement, OEM authorization letter, EMD proof of ₹28,000, technical compliance documents, and warranty commitments from the OEM to participate.
What standards or certifications are required for the hardware tender Odisha?
The tender requires OEM warranties and factory pre‑loaded operating systems; ensure hardware complies with typical government IT standards and is supported by an active OEM service network in Odisha.
When is the delivery deadline for the Kalhandi hardware tender 2025?
Delivery period begins after the original order date; extension calculations follow the option clause formula, with a minimum extension of 30 days, ensuring timely supply to Panchayati Raj Department Odisha.
What is the EMD amount for the Odisha IT procurement bid?
The EMD is ₹28,000; submit via demand draft or online payment per tender terms to qualify for the bid submission and participate in the procurement process.
What is the scope of quantity variation in this tender?
Purchaser may increase or decrease quantity up to 25% of bid quantity at contract award and during currency, at the contracted rates, to manage demand fluctuations.
What are the warranty requirements for the desktops and multifunction devices?
Bidders must offer On‑Site OEM Warranty for the specified devices; ensure service coverage duration matches tender expectations and includes prompt on‑site support within Odisha.
How should bidders demonstrate OEM authorization for this Odisha bid?
Provide OEM authorization letters validating the bidder as an authorized reseller or system integrator with capability to supply factory‑preloaded OS and warranty service within Kalhandi and broader Odisha.