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Western Coalfields Limited spares procurement for Simplex OEM components in India 2026 - ISI/ISO standards not specified

Bid Publish Date

30-Jun-2026, 11:28 am

Bid End Date

11-Jul-2026, 12:00 pm

Value

₹29,49,700

Location

CHHINDWARA , MADHYA PRADESH
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Progress

Issue30-Jun-2026, 11:28 am
AwardPending
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Quantity

154

Category

TWIN SCREEN OIL COOLER Part No 14205050405

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Agent restriction for Simplex LHD spares with explicit authorisation requirement
  • • 1 year warranty from final acceptance or completion of installation; OEM certificates required at delivery
  • • 25% quantity option clause for both initial order and currency of contract with formula-based delivery extensions
  • • Notable documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; EMD exemption for OEM/OES entities
  • • Service network requirement: robust Installation, Commissioning, Training, Troubleshooting, and Maintenance in India
  • • Scope limited to supply of goods; no installation unless specified in separate terms
  • • 30 items in BOQ covering bushings, seals, sprockets, shafts, chains, bearings, valves, and filters
  • • Bidder must be OEM-authorized for proprietary Simplex spares; ensure policy alignment with Simplex supplier routes

Categories 43

AGITATORS BEARING BLOCK EXHAUST SYSTEM WORM PUMPS TURBINE OIL INDUCTION MOTORS INDUSTRIAL WHEEL FLUID AND GAS REGULATOR CONVEYOR ROLLER PILLOW ROTATING PISTON PUMPS BACKHOE BEARING BRACKET BEARING HOLDERS HYDRAULIC SHOVEL FLANGE SHAFT SUPPLY TROUGHING ROLLER PILLOW BLOCK BEARING RING SYNCHRONOUS MOTORS HYDRAULIC CYLINDER PNEUMATIC IDLER WHEEL PILLOW BLOCK VERTICAL COOLER MATERIAL UNLOADING COOLER RETURN ROLLER FLAT ROTARY COMPRESSOR AIR COOLED ENGINE DESERT COOLER VALVE HEAVY EQUIPMENT COMPONENT SPROCKET CENTRIFUGAL MACHINE ELECTRIC ROPE SHOVEL SLIP RING SUPPLY FAN BUSH HYDRAULIC PART WORM GEAR TURBINE PUMPS

Tender Overview

Organization: Western Coalfields Limited (Coal India Limited subsidiary) seeks spares and components listed under various part numbers for Simplex LHD equipment. The procurement is a supply-only contract with an estimated value of ₹2,949,700. The order covers multiple spare parts (30 items in BOQ) including bushings, seal kits, idler and drive sprockets, rollers, bearings, valves, and related hardware. The tender emphasizes OEM/authorized-source quoting for these proprietary items and requires OEM authorization where applicable. A key delivery/variability clause allows a ±25% quantity variation with staged delivery linked to contract performance. The warranty is 1 year from final acceptance, with OEM warranty certificates due at delivery.

Technical Specifications & Requirements

  • Scope: Supply of Goods only; no installation implied unless stated in separate scope documents
  • OEM/Authorized: Items labelled as proprietary Simplex spares; OEM or authorized agents must quote as per tender policy
  • Warranty: 1 year from final acceptance or after installation, with on-site service support
  • Service network: Establishment of Installation, Commissioning, Training, Troubleshooting, and Maintenance service groups in India; service centers proximity to consignee destinations must be uploaded
  • Documentation: OEM authorization certificates at delivery, and compliant with bid terms; EMD may be exempt for OEM/OES or their authorized agents
  • Delivery terms: Option clause permits delivery extension and quantity changes during contract currency; calculated extension formula to a minimum of 30 days
  • Financials: Estimated value ₹2,949,700; EMD not required for OEM or OEM-authorized entities per ATC terms
  • BOQ: 30 items listed, with many part numbers spanning bushings, seals, idlers, spindles, and related components; specific quantities not disclosed

Terms, Conditions & Eligibility

  • EMD: Not required for OEM/OES or their authorized agents; otherwise comply with standard EMD if applicable
  • Submission documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
  • Scope: Bid price must include all cost components for supply of goods only
  • Warranty/after-sales: 1 year warranty; OEM certificates due at delivery; established India-wide service network required
  • Delivery/option clause: 25% quantity variation allowed; delivery timelines adjust based on last delivery order date
  • Compliance: Only OEM-authorized quotes acceptable for proprietary Simplex spares; ensure vendor code and terms alignment
  • Documentation retention: Upload service centers details near consignee locations with bid
  • Risk/coverage: Include performance and service guarantees within the standard contract framework

Key Specifications

    • Product names/categories: Bush, seal kits, idler sprockets, drive sprockets, rollers, shafts
    • Quantities: 30 items in BOQ; exact quantities not disclosed
    • Estimated value: ₹2,949,700
    • Experience: OEM/authorized spares supply capability required
    • Quality/standards: Proprietary OEM parts; installation/service capability in India

Terms & Conditions

  • OEM authorization required for bidding on proprietary Simplex spares

  • 1 year warranty from final acceptance or post-installation

  • 25% quantity variation and extended delivery as per option clause

Important Clauses

Payment Terms

EMD exemption for OEM/OES or their authorized agents; otherwise standard terms apply

Delivery Schedule

Option to increase quantity up to 25% during contract; delivery period ties to last delivery order date

Penalties/Liquidated Damages

Not detailed in provided data; adhere to standard government procurement LD framework

Bidder Eligibility

  • OEM authorization for Simplex spares or direct OEM quoting

  • Ability to supply 30 listed spare parts with vendor code alignment

  • Demonstrable service network in India for installation and maintenance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

BOLSTER BUSH Part No 14205051000 , SEAL KIT FOR ROLL BACK CYLINDER Part No 1420202051015 , SEAL KIT FOR BOOM LIFTING CYLINDER Part No 1420202050914 , BUSH FOR DRIVE SPROCKET MOTOR SIDE Part No 22203030200 , IDLER SPROCKET FIXED Part No 22203031000 , IDLER SPROCKET Part No 22203031100 , IDLER SHAFT Part No 22203031200 , DRIVE SPROCKET Part No 14205050304 , IDLER WHEEL Part No 14205050305 , VERTICLE ROLL Part No 14205050309 , HORIZONTAL ROLLER Part No 14205050311 , SEAL KIT STEERING CYLINDER Part No 14205052109 , SPIDER ASSEMBLY Part No 14206061300 , SEAL KIT FOR PUSH PLATE CYLINDER Part No 1420302050914 , ELEMENT FOR INLINE PRESSURE FILTER 08 Part No 08010002 , FLANGE Part No 14206060132 , OIL SEAL FOR FAN MOTOR Part No 1420404100717 , PILLOW BLOCK BEARING Part No 14206063900 , RELIEF VALVE Part No 274HPESIMP0102 , REAR MECHANICAL 6C DRIVE SHAIT Part No 14206060600 , MIDDLE MECHNICAL 6C DRIVE SHAFT 142060 Part No 14206060700 , FRONT MECHANICAL 6C DRIVE SHAFT Part No 14206060800 , SLIP RING ASSY Part No 14205050307 , CHAIN TENSION YOKE Part No 14205050306 , SPIDER ASSLY BOLT HN13671050 Part No HHB13672050 , PRIORITY UNLOADING VALVE Part No 274HPESIMP0101 , TWIN SCREEN OIL COOLER Part No 14205050405

Authority Records

MINISTRY OF COALCOAL INDIA LIMITEDWESTERN COALFIELDS LIMITED

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Documents 5

GeM-Bidding-9536065.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 30 Items Sign in for GEM prices

#1

BOLSTER BUSH Part No 14205051000

BOLSTER BUSH Part No 14205051000

2 ea Delivery: 60 days
#2

SEAL KIT FOR ROLL BACK CYLINDER Part No 1420202051015

SEAL KIT FOR ROLL BACK CYLINDER Part No 1420202051015

2 ea Delivery: 60 days
#3

SEAL KIT FOR BOOM LIFTING CYLINDER Part No 1420202050914

SEAL KIT FOR BOOM LIFTING CYLINDER Part No 1420202050914

4 ea Delivery: 60 days
#4

BUSH FOR DRIVE SPROCKET MOTOR SIDE Part No 22203030200

BUSH FOR DRIVE SPROCKET MOTOR SIDE Part No 22203030200

2 ea Delivery: 60 days
#5

IDLER SPROCKET FIXED Part No 22203031000

IDLER SPROCKET FIXED Part No 22203031000

2 ea Delivery: 60 days
#6

IDLER SPROCKET Part No 22203031100

IDLER SPROCKET Part No 22203031100

2 ea Delivery: 60 days
#7

IDLER SHAFT Part No 22203031200

IDLER SHAFT Part No 22203031200

2 ea Delivery: 60 days
#8

DRIVE SPROCKET Part No 14205050304

DRIVE SPROCKET Part No 14205050304

1 ea Delivery: 60 days
#9

IDLER WHEEL Part No 14205050305

IDLER WHEEL Part No 14205050305

1 ea Delivery: 60 days
#10

VERTICLE ROLL Part No 14205050309

VERTICLE ROLL Part No 14205050309

2 ea Delivery: 60 days
#11

HORIZONTAL ROLLER Part No 14205050311

HORIZONTAL ROLLER Part No 14205050311

2 ea Delivery: 60 days
#12

SEAL KIT STEERING CYLINDER Part No 14205052109

SEAL KIT STEERING CYLINDER Part No 14205052109

2 ea Delivery: 60 days
#13

SPIDER ASSEMBLY Part No 14206061300

SPIDER ASSEMBLY Part No 14206061300

4 ea Delivery: 60 days
#14

SEAL KIT FOR PUSH PLATE CYLINDER Part No 1420302050914

SEAL KIT FOR PUSH PLATE CYLINDER Part No 1420302050914

2 ea Delivery: 60 days
#15

ELEMENT FOR INLINE PRESSURE FILTER 08 Part No 08010002

ELEMENT FOR INLINE PRESSURE FILTER 08 Part No 08010002

1 ea Delivery: 60 days
#16

FLANGE Part No 14206060132

FLANGE Part No 14206060132

2 ea Delivery: 60 days
#17

OIL SEAL FOR FAN MOTOR Part No 1420404100717

OIL SEAL FOR FAN MOTOR Part No 1420404100717

2 ea Delivery: 60 days
#18

PILLOW BLOCK BEARING Part No 14206063900

PILLOW BLOCK BEARING Part No 14206063900

2 ea Delivery: 60 days
#19

RELIEF VALVE Part No 274HPESIMP0102

RELIEF VALVE Part No 274HPESIMP0102

2 ea Delivery: 60 days
#20

SEAL KIT FOR ROLL BACK CYLINDER Part No 1420202051015

SEAL KIT FOR ROLL BACK CYLINDER Part No 1420202051015

2 ea Delivery: 60 days
#21

SEAL KIT FOR BOOM LIFTING CYLINDER Part No 1420202050914

SEAL KIT FOR BOOM LIFTING CYLINDER Part No 1420202050914

4 ea Delivery: 60 days
#22

REAR MECHANICAL 6C DRIVE SHAIT Part No 14206060600

REAR MECHANICAL 6C DRIVE SHAIT Part No 14206060600

1 ea Delivery: 60 days
#23

MIDDLE MECHNICAL 6C DRIVE SHAFT 142060 Part No 14206060700

MIDDLE MECHNICAL 6C DRIVE SHAFT 142060 Part No 14206060700

1 ea Delivery: 60 days
#24

FRONT MECHANICAL 6C DRIVE SHAFT Part No 14206060800

FRONT MECHANICAL 6C DRIVE SHAFT Part No 14206060800

1 ea Delivery: 60 days
#25

SLIP RING ASSY Part No 14205050307

SLIP RING ASSY Part No 14205050307

1 ea Delivery: 60 days
#26

CHAIN TENSION YOKE Part No 14205050306

CHAIN TENSION YOKE Part No 14205050306

1 ea Delivery: 60 days
#27

SPIDER ASSLY BOLT HN13671050 Part No HHB13672050

SPIDER ASSLY BOLT HN13671050 Part No HHB13672050

50 ea Delivery: 60 days
#28

SPIDER ASSLY BOLT HN13671050 Part No HHB13672050

SPIDER ASSLY BOLT HN13671050 Part No HHB13672050

50 ea Delivery: 60 days
#29

PRIORITY UNLOADING VALVE Part No 274HPESIMP0101

PRIORITY UNLOADING VALVE Part No 274HPESIMP0101

2 ea Delivery: 60 days
#30

TWIN SCREEN OIL COOLER Part No 14205050405

TWIN SCREEN OIL COOLER Part No 14205050405

2 ea Delivery: 60 days

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

5

OEM authorization certificate (where applicable)

6

Technical bid documents confirming compliance with Simplex OEM spares

7

Any existing vendor code or authorization documents

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Simplex OEM spares tender in India 2026?

Bidders must be OEM-authorized or supply via an authorized agent with explicit OEM authorization. Submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide OEM certificates at delivery. The scope is supply of goods only for 30 listed items, with a 1-year warranty.

What documents are required for Western Coalfields spares procurement?

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, and OEM authorization certificates where applicable. Include service network details and vendor code alignment; ensure compliance with 1-year warranty terms.

What is the warranty period for Simplex spares procured here?

Warranty is 1 year from final acceptance or after installation/commissioning if included. OEM certificates must be uploaded at delivery; supplier must rectify breakdowns during the warranty period and provide national service coverage.

What is the estimated contract value and quantity flexibility?

Estimated value is ₹2,949,700 for supply of 30 items. An option clause permits ±25% quantity variation during contract and extended delivery time with a minimum 30-day extension, based on the last delivery date.

What is required to prove OEM authorization for Simplex spares?

Submit explicit OEM authorization documents or declare direct OEM supply policy; if the OEM uses authorized outlets, authorize them for quoting, specifying tender details to ensure eligibility.

What delivery terms apply to quantity changes during contract?

Delivery terms allow a 25% increase/decrease in quantity at contract placement and during currency; timing is calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.

Which items are covered under the 30-item BOQ for spares?

The BOQ covers bush parts, seal kits, idler and drive sprockets, shafts, rollers, bearings, valves, and related components with specified part numbers; exact quantities are not disclosed in the data.

What after-sales support is required for these spares?

Bid must demonstrate India-wide service capability including installation, commissioning, training, troubleshooting, and maintenance with nearby service centers; ensure OEM warranty compliance and timely on-site support.

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