Indian Coast Guard Cleaning Supplies Tender Karaikal Puducherry 2026 IS 550 compliant and Local Vendors

Tender Overview

The Indian Coast Guard invites bids for a broad range of cleaning and housekeeping supplies destined for vessels/sites in Karaikal, Puducherry (609601). The procurement covers 20 items including cleaning liquid for utensils, cleaning bars for utensils 500 gms, white toilet cleaner, Harpic, 10 L plastic cans, candle wax, long-handle brushes, sweeping brushes, assorted paint brushes and rollers, Distemper white, disinfectant fluid, detergent powder, deodoriser refills, cotton waste/rags, corrosion inhibitor, photocopier paper A3 and A4 sizes. The order quantity is subject to a 25% uptick per the option clause, with delivery commencing from the last date of the original delivery order. Local vendors must supply from a registered base in the required location and provide valid GST, trade license, or equivalent proof. A vessel/site visit is mandatory with a signed confirmation; deviations must be clearly stated in the quotation. All costs must be included in the quoted price. The purchaser reserves the right to accept or reject bids in whole or part without explanation.

Technical Specifications & Requirements

• Items: 20 listed consumables and maintenance supplies including CLEANING LIQUID FOR UTENSILS, CLEANING BAR FOR UTENSILS 500 GMS, CLEANER WHITE TOILET OR HARPIC, CANS PLASTIC 10 LTRS, CANDLE WAX, BRUSH WITH LONG HANDLE, BRUSH SWEEPING HAND, PAINT ROLLER 12 INCH, PAINT BRUSH 4 INCH, PAINT BRUSH 2 INCH, DISTEMPER WHITE, DISINFECTANT FLUID WHITE OR BLACK PHENOL, DETERGENT POWDER, DEODORISER REFILL FOR SHIP HEAD 8 CM X 3 CM, COTTON WASTE, COTTON RAGS, CORROSION INHIBITOR, PHOTOCOPIER PAPER A3, PHOTOCOPIER PAPER 210MM X 325 MM, PHOTOCOPIER PAPER 210MM X 297 MM A4.
• Delivery terms: quantity may be increased by up to 25% during contract; delivery period adjusted per formula with minimum 30 days. Site verification and local presence required. All quotations must incorporate complete costs unless otherwise stated. Vessel/site visit confirmation must be attached.
• Documentation & compliance: bidders must submit required technical documents, catalogues, certificates, and experience proofs; deviations from scope must be clearly indicated. The tender emphasizes measurement verification at site and no post-claim for unverified needs. The terms indicate emphasis on local office availability and strict acceptance/rejection rights by the purchaser.
• Schedule & context: the tender contemplates a fixed-price supply contract with standard procurement risk controls; no explicit delivery schedule or warranty terms are provided in the data.

Terms, Conditions & Eligibility

• EMD/ security deposits: not disclosed in the provided data; bidders should anticipate standard EMD requirements per GEM/Tender rules.
• Eligibility & local presence: only local vendors with operational offices in required locations are eligible; must upload GST Certificate, Trade Licence, Shop & Establishment Certificate, Company Registration, or equivalent proof.
• Site visit & documentation: vessel/site visit is mandatory; obtain a signed, stamped confirmation from the vessel representative and attach it to the quotation.
• Submission expectations: include all required technical documents, product catalogues, certificates, and past experience; declare deviations clearly; price must cover all essential costs unless stated otherwise.
• Right to accept/reject: purchaser reserves the right to accept or reject any quotation in whole or part without assigning reason. The terms impose strict compliance with mandatory requirements.