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GEM

NIFTEM-T Thanjavur Water Purification & Conditioning System Maintenance Tender 2026 Version 2 – Tamil Nadu

Bid Publish Date

13-Feb-2026, 4:44 pm

Bid End Date

02-Mar-2026, 5:00 pm

Location

THANJAVUR , TAMIL NADU

Latest Corrigendum Available

Progress

Issue13-Feb-2026, 4:44 pm
Corrigendum23-Feb-2026
AwardPending
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Quantity

14

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for bidders acting as authorized distributors or service providers
  • • Dedicated toll-free service support number must be provided by bidder/OEM
  • • Escalation matrix with precise telephone numbers for service support
  • • Delivery/installation at NIFTEM-T, Pudukkottai Road, Thanjavur 613005
  • • Contract quantity/duration may be increased up to 25% at contract issue
  • • Technical scope limited to basic servicing for water purification and conditioning system
  • • ATC/SOW documents uploaded by buyer to define exact scope
  • • No BOQ items available in the current tender data
  • • No explicit EMD amount disclosed in tender data

Categories 14

CHEMICAL INTERMEDIATES SURVIVAL WATER DISPENSER WATER VENDING MACHINE COOLER SERVICES WATER COOLER WATER PURIFIER AND RO PLANT WATER LEVEL RECORDER LABORATORY WATER PURIFICATION EQUIPMENT REVERSE OSMOSIS PLANT ALCOHOLS WATER PURIFICATION FLOUR MILL

Tender Overview

Organization: NIFTEM-T (Thanjavur, Tamil Nadu) seeks Annual Maintenance Services for Water Purification and Conditioning System (Version 2), specifically for a Potable water purification system with inbuilt water cooler. Scope covers PACKAGE-5: Water purifier and conditioning system maintenance involving basic servicing. Location is NIFTEM-T, Pudukkottai Road, Near Air Force Station, Thanjavur 613005. Estimated value and EMD are not disclosed; the tender includes a 25% flex clause on quantity/duration at contract award. Key differentiator includes formal OEM authorization requirements and dedicated service escalation procedures. The SOW and ATC documents emphasize on-site delivery/installation if covered, with service support contact details.

Technical Specifications & Requirements

  • Product/Service: Annual maintenance for potable water purification and conditioning system (Version 2) with basic servicing.
  • Delivery/Installation: On-site maintenance at NIFTEM-T Thanjavur address; installation & commissioning if scope includes supply.
  • Standards/Certifications: OEM authorization required; dedicated toll-free service line; escalation matrix for service support.
  • Scope Details: Basic servicing, preventive maintenance, and potential on-site checks; service support timelines and response requirements implied in ATC/SOW.
  • Documents/Compliance: Manufacturer authorization form/certification with OEM details; service support contact information.
  • BoQ/Items: No BOQ items listed; single packaged maintenance scope for water purification system.

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in tender data; bidders should verify and arrange as per standard practice.
  • Contract Flexibility: Option clause allows ±25% change in quantity or duration at contract issue, with binding acceptance.
  • Authorisation: OEM/Original Equipment Manufacturer authorization required for authorized distributors/service providers.
  • Delivery Address: NIFTEM-T, Pudukkottai Road, Near Air Force Station, Thanjavur 613005, Tamil Nadu.
  • Support & Escalation: Dedicated toll-free number and a formal escalation matrix for service support must be provided by bidder/OEM.
  • Liability: Bidder remains liable jointly with any sub-contractor for contract performance and obligations.

Key Specifications

  • Water purification system maintenance for potable units (Version 2) with inbuilt water cooler

  • On-site preventive and corrective maintenance at NIFTEM-T Thanjavur

  • OEM authorization required for service delivery and spares

  • Dedicated service support line and escalation matrix to be provided by bidder

  • No fixed BOM; scope relies on ATC/SOW for baseline tasks

Terms & Conditions

  • 25% quantity/duration adjustment allowed at contract issue

  • OEM authorization mandatory for all bidders/sub-contractors

  • Delivery/installation on specified Thanjavur address if included in scope

Important Clauses

Payment Terms

EMD amount not disclosed; verify in tender documents and submit as per standard procurement norms

Delivery Schedule

On-site maintenance at NIFTEM-T Thanjavur; installation/commissioning if covered by scope; timelines to be defined in ATC/SOW

Penalties/Liquidated Damages

Penalty terms to be defined in ATC/SOW; ensure compliance with service escalation timelines

Bidder Eligibility

  • Authorized OEM or OEM-authorized service provider for water purification systems

  • Evidence of past maintenance of potable water purification systems

  • Financial capability to execute maintenance contracts of similar scale

Documents 5

GeM-Bidding-8982668.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Posted: 1 January 2025
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Historical Data

Required Documents

1

OEM authorization/commercial authorization form with OEM details

2

GST registration certificate

3

PAN card

4

Experience certificates for water purification system maintenance

5

Financial statements or turnover details if requested

6

Technical bid documents and compliance statements

7

Service support escalation matrix and dedicated toll-free contact

8

Any prior similar maintenance contracts or reference projects

Corrigendum Updates

1 Update
#1

Update

23-Feb-2026

Extended Deadline

02-Mar-2026, 5:00 pm

Opening Date

02-Mar-2026, 5:30 pm

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the water purifier maintenance tender in Thanjavur Tamil Nadu 2026?

To bid, secure OEM authorization, prepare service capability documents, and submit OEM-authorized maintenance credentials along with GST and PAN. Ensure you meet the 25% quantity flexibility clause and provide a dedicated service escalation matrix. Submission should align with ATC/SOW details for NIFTEM-T.

What documents are required for NIFTEM-T potable water system maintenance bid in Tamil Nadu?

Required documents include OEM authorization form, GST certificate, PAN card, relevant maintenance experience certificates, financial statements if requested, and technical compliance proofs. Also provide a dedicated toll-free service number and escalation matrix as per buyer terms.

What are the technical requirements for Version 2 water purification system maintenance?

Maintenance scope covers basic servicing for potable water purification with inbuilt cooler. OEM authorization is mandatory; on-site service delivery at NIFTEM-T Thanjavur; ATC/SOW defines exact maintenance tasks and response times for service support.

What is the delivery location for on-site maintenance at Thanjavur?

Deliveries and on-site maintenance must be performed at NIFTEM-T, Pudukkottai Road, Near Air Force Station, Thanjavur 613005, Tamil Nadu, as specified in the buyer terms. Installation/commissioning is included if the scope covers supply.

What are the payment terms for the Thanjavur water system contract?

Payment terms will be defined in ATC/SOW; generally, suppliers may face standard terms with milestone-based payments and potential advance depending on OEM arrangements. Ensure compliance with EMD submission and contract escalation requirements.

What is the EMD requirement for this maintenance tender in Tamil Nadu?

The tender data does not disclose the exact EMD amount. Bidders should check the ATC and tender portal instructions to determine the EMD amount and submission method, ensuring compliance with government procurement norms.

How to verify eligibility for the NIFTEM-T maintenance procurement in 2026?

Verify eligibility by confirming OEM authorization status, prior experience in potable water system maintenance, and capability to provide dedicated service support. Ensure GST/PAN documents and financials are ready; review ATC/SOW for scope and timelines.