Northern Railway Laptop Tender Lucknow Uttar Pradesh 2026 BIS OEM Authorized Dealers Entry & Mid Level Notebook
Bid Publish Date
03-Oct-2026, 1:16 pm
Bid End Date
13-Oct-2026, 2:00 pm
Location
Progress
Tender Overview
Northern Railway invites bids for Entry and Mid Level Laptop - Notebook procurement at Lucknow, Uttar Pradesh. The scope is supply of goods only with an option to increase quantity up to 25% of bid quantity and extended delivery at contracted rates. Bidders must be BIS OEM or authorized dealers and provide evidence of prior supply of similar products to government entities totaling at least 20% of bid quantity in the last three financial years. Post-dispatch inspection is not specified; post-receipt inspection at consignee site applies. The clause ensures supplier readiness for bulk railway deployment and compliance with government procurement norms. Unique eligibility criteria and post-award compliance are key differentiators.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Laptop - Notebook
- Eligibility: BIS OEM or authorized dealers; submit proof of successful supply to government/PSU/Listed companies for at least 20% of bid quantity in one financial year
- Scope: Supply of Goods only (no services)
- Inspection: Post Receipt Inspection at consignee site; pre-dispatch inspection not mandated unless ATC specifies
- Delivery: Quantity uplift up to 25% with proportional extension logic; minimum delivery window includes a baseline period with calculation (in days) as specified in options clause; extended time rules apply
- Documentation: OEM authorization, contract proof, and purchase history evidence required
- Standards/Compliance: Authorization and supplier legitimacy per central government procurement norms; technical compliance with relevant standards as applicable to laptops
Terms, Conditions & Eligibility
- OEM eligibility: Only BIS OEM or authorized dealers can participate
- Supply history: Provide contracts proving cumulative order quantity in any one financial year
- Evaluation: Bidders must demonstrate successful government/PSU supply beyond purchase orders; forged documents lead to debarment
- Delivery terms: Option clause allows quantity variation up to 25% with calculated delivery extension
- Inspection regime: Post receipt inspection at consignee site; pre-dispatch inspection optional per ATC
- Compliance: Maintain integrity of authorization, timely delivery, and post-sales support readiness
Key Specifications
-
- Product/service: Entry and Mid Level Laptop - Notebook
-
- Eligibility: BIS OEM or authorized dealers; provide proof of supply of similar products
-
- Quantity qualification: demonstrate supply of at least 20% of bid quantity in a single financial year
-
- Scope: Supply of Goods only
-
- Inspection: Post Receipt Inspection at consignee site; NA for pre-dispatch
-
- Delivery flexibility: Up to 25% quantity increase with proportional delivery extension
Terms & Conditions
-
Key Term 1: Only BIS OEM or authorized dealers eligible to participate
-
Key Term 2: 20% of bid quantity proven supply in last three financial years
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Key Term 3: Delivery quantity can increase up to 25% with calculated extension
Important Clauses
Payment Terms
Not specified in data; likely as per standard GeM/Government terms after delivery acceptance
Delivery Schedule
Delivery period starts from last date of original delivery order; additional time formula applies with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; typically LD or penalties apply per contract terms
Bidder Eligibility
-
Must be BIS OEM or authorized dealer
-
Evidence of supply of similar laptops to government/PSU/Listed Company in last 3 financial years
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Submit contract proofs, not just PO copies; debarment risk for forged documents
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Lucknow
Delivery Pincodes
226005
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Amit Kumar | 226005,Stores Depot, DyCMM Office, Near Loco Workshop,Northern Railway, Charbagh, Lucknow - 226005 | Lucknow | Uttar Pradesh | 226005 | 10 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9980188.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
PAN card
Experience certificates for similar product supply to government/PSU/Listed company
Financial statements for last 3 years
EMD/Security deposit details (as applicable in terms)
Technical bid documents demonstrating product specifications
OEM authorization/Dealer authorization certificates
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the laptop tender in Lucknow railway procurement 2026
Bidders must meet eligibility criteria: BIS OEM or authorized dealer status, provide proof of prior government/PSU supply equaling at least 20% of bid quantity in one financial year, submit OEM authorizations, GST, PAN, financials, and EMD as applicable. Ensure post-receipt inspection readiness and adhere to the 25% quantity option clause.
What documents are required for BIS OEM laptop bid in Uttar Pradesh
Required documents include GST registration, PAN card, 3-year financial statements, experience certificates for government/PSU laptop supplies, OEM authorization, and technical bid detailing model specifications. Also provide contracts proving supply of 20% of bid quantity in one financial year.
What is the eligibility criteria for BIS OEM laptop procurement
Eligibility requires BIS OEM or authorized dealer status with proof of successful supply to central/state government, PSU, or public listed company totaling at least 20% of bid quantity in a financial year. Non-compliant documents may lead to disqualification or debarment.
What are the delivery terms for the railway laptop contract
Delivery can be increased by up to 25% of bid quantity at contracted rates. The delivery period begins after the last date of the original delivery order, with minimum extension likely around 30 days, computed by the given formula.
How to verify post-receipt inspection requirements for laptops
Post-receipt inspection will occur at the consignee site before acceptance. There is no mandatory pre-dispatch inspection unless ATC specifies. Ensure after-sales service presence in India if dealing with imported products per OEM requirements.
What are the key standards or certifications required
Bidders must be BIS OEM or authorized dealers; ensure OEM authorization certificates are valid. While specific laptop standards aren’t listed, compliance with central government procurement norms and post-sales support readiness are implied through eligibility and ATC clauses.
When is the bid submission deadline for the Lucknow laptop tender
Exact deadline is not disclosed in provided data. Bidders should monitor GeM portal announcements for opening and closing dates and ensure submission of GST, PAN, financials, and OEM authorization along with the technical bid.
What is the scope of supply for the railway laptop contract
The scope is strictly supply of goods (laptops) with no on-site services defined. Delivery must satisfy post-receipt inspection at consignee site, and quantity variations up to 25% are allowed under the option clause.