Indian Air Force Heavy Duty Longspan Storage System Tender Sonitpur Assam 2026 GeM
Progress
RAKey Highlights
- • OEM AUTHORIZATION LETTER required with unique GeM Bid number and corporate contact details
- • Security protocol: police verification and govt IDs for all delivery personnel
- • Final acceptance only after unboxing, joint inspection, and functional testing at Tezpur Air Force Station
- • 100% technical compliance mandatory; non-conformity triggers rejection or GeM incident
- • Delivery site: Air Force Station Tezpur, Assam; access controlled environment
- • GeM portal workflow allows verification and consignee receipt only after successful checks
Tender Overview
Organization: Indian Air Force (Department of Military Affairs) seeking a Heavy duty longspan storage system for delivery to Sonitpur, Assam. The tender involves procurement of storage solutions capable of supporting heavy-duty applications. A strong emphasis on OEM authorization and strict security compliance is stated. The BoQ contains no listed items, but the scope is defined by the required 100% technical compliance and on-site verification. A unique differentiator is the mandatory OEM authorization letter with precise GeM bid number and official contact details for cross-verification. The project carries security requirements aligned with Tezpur Air Force Station access, including police verification for all deploying personnel. The opportunity demands robust pre-delivery verification, including joint inspection and functional testing.
Technical Specifications & Requirements
- OEM Authorization: Tender-specific authorization letter on principal manufacturer letterhead; must include the unique GeM Bid number, issuing official name, designation, corporate email, and phone. Verification within 72 business hours; failure may lead to technical bid rejection.
- Delivery & Inspection: Delivery to Air Force Station Tezpur guarded location; final acceptance requires unboxing, joint inspection, and functional testing by the buyer’s representative.
- Security & Verification: Two valid government IDs per person; police verification certificates not older than 6 months for all personnel; local police verification to be initiated immediately post GeM contract.
- Technical Compliance: Items must match 100% of tech specs; non-compliance triggers GeM incident and potential rejection.
- Contextual Note: With 0 BOQ items listed, the procurement hinges on supplier capability to meet heavy-duty longspan storage system specs under defense procurement norms.
Terms, Conditions & Eligibility
- ATC/OEM Authorization: Upload a Tender-Specific OEM Authorization Letter from the principal manufacturer with GeM Bid number, official corporate email, and contact phone; cross-verification required.
- Security Procedures: Government ID verification and police certificates for all delivery staff; ensure timely initiation to prevent delays.
- Acceptance Protocol: Final acceptance contingent on on-site unboxing, joint inspection, and functional testing; mere delivery is insufficient for consignment release.
- Technical Compliance: 100% alignment with the stated technical requirements; non-conformity may trigger an incident and rejection.
- Delivery Conditions: Access restrictions at Tezpur Air Force Station apply; vendor must coordinate with base security for passes.
- Documentation Readiness: Prepare and submit OEM auth, police verification docs, and proof of technical capability prior to final bid evaluation.
Key Specifications
-
Product/service: Heavy-duty longspan storage system
-
Delivery location: Air Force Station Tezpur, Assam
-
EMD/Estimated value: Not specified
-
Quality/compliance: 100% technical specification compliance
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OEM authorization: Mandatory Tender-Specific letter with GeM Bid number
-
Security requirements: Govt IDs and police verification for personnel
Terms & Conditions
-
OEM authorization letter with GeM Bid number and corporate contact details is mandatory
-
Final acceptance only after on-site unboxing, inspection, and testing
-
Police verification and govt IDs required for all delivery personnel
Important Clauses
Delivery Terms
Delivery to Tezpur Air Force Station under restricted access; acceptance depends on joint inspection and functional testing
Payment Terms
Not specified in available data; payment terms to be clarified during contract finalization
Penalties/Liquidated Damages
Not specified; verify in bidder terms and conditions during procurement
Bidder Eligibility
-
OEM authorization from principal manufacturer
-
Capability to supply heavy-duty longspan storage systems
-
Compliance with defense security verification requirements
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ASHAKHABAR PRAKASHAN PRIVATE LIMITED Under PMA | Make : NA Model : SSS-HDR 2300 mm W × 1000 mm D × 4800 mm Ht. | 07-08-2026 11:50:48 | |
| 2 | I G ENTERPRISES Under PMA | Make : Godrej Storage Solutions Model : Godrej Heavy Duty Longspan Shelving System | 29-07-2026 17:47:12 | |
| 3 | IGE RACKING SOLUTIONS PRIVATE LIMITED Under PMA | Make : NA Model : FE-IF-02 | 30-07-2026 17:41:34 | |
| 4 | ROYAL AUTOMOBILES Under PMA | Make : CEC AIR Model : CEC AIR® HDLSS-2623814 | 30-07-2026 19:05:24 | |
| 5 | ROYAL ENTERPRISES Under PMA | Make : CEC AIR Model : CEC AIR® HDLSS-2623814 | 30-07-2026 19:31:29 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | I G ENTERPRISES Under PMA | Item Categories : Heavy duty longspan storage System | |
| L2 | ASHAKHABAR PRAKASHAN PRIVATE LIMITED Under PMA | Item Categories : Heavy duty longspan storage System |
Reverse Auction Schedule
Start
06-Sep-2026, 12:00 pm
End
07-Sep-2026, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
2
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Heavy duty longspan storage System (Q3)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
SONITPUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SONITPUR | SONITPUR | - | - | 2 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9674757.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
OEM authorization letter on principal manufacturer's letterhead with GeM Bid number, official email, and phone
Two valid Govt ID proofs for each delivery personnel (Aadhaar mandatory for at least one ID)
Police verification certificates for all deployed personnel (not older than 6 months)
Proof of technical capability demonstrating ability to supply heavy-duty longspan storage system
Any other documents specifically requested in Terms and Conditions (GST, PAN, etc.)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for heavy duty longspan storage tender in Sonitpur Assam?
Bidders must obtain a Tender-Specific OEM Authorization letter with the GeM Bid number, provide government IDs and police verification for delivery personnel, and ensure 100% adherence to technical specs. Final acceptance requires on-site unboxing, inspection, and testing by the Air Force team.
What documents are required for OEM authorization and security checks?
Submit an OEM authorization letter on the principal manufacturer’s letterhead with GeM Bid number, official corporate email, and phone. Include police verification certificates not older than 6 months and government IDs for all deployed personnel; ensure cross-verification by Air Force officials.
What are the delivery acceptance criteria for this IAF tender in Tezpur?
Acceptance occurs only after unboxing, joint inspection, and functional testing at Air Force Station Tezpur. Delivery alone does not fulfill the contract; the buyer reserves the right to verify via the GeM portal before issuing the Consignee Receipt.
What standards or compliance are required for the storage system?
The tender requires 100% technical compliance with the specified storage system; while the exact model standards aren’t listed, vendors must ensure alignment with OEM specs and defense procurement norms, with any deviation triggering a GeM incident.
What is required for security verification of delivery staff in Assam?
Provide two valid government IDs per person plus police verification certificates not older than six months. Initiate verification immediately after GeM contract to avoid delivery delays and ensure passes are granted by base security.
What is the role of GeM portal verification in this tender?
GeM portal permits verification of OEM authorization and technical compliance; the vendor must pass 100% tech checks and provide corroborating documents to generate Consignee Receipt and Acceptance Certificate.
When will the final payment be processed after delivery in Assam?
Payment terms are not specified in the available data; bidders should await contract finalization for milestones, with potential terms tied to acceptance certificates issued after successful testing and verification at Tezpur.