India Post Payment Bank Limited HRMS Solution Onboarding Tender Central Delhi 2026 — HRMS Onboarding & Integrity Pact
Bid Publish Date
06-Oct-2026, 10:30 pm
Bid End Date
28-Oct-2026, 12:00 pm
Location
Progress
Tender Overview
Organization: India Post Payment Bank Limited (IPPB) under the Department Of Posts, located in Central Delhi, Delhi 110002. Procurement: onboarding of an HRMS solution. The document shows no BOQ items and no listed estimated value, but highlights an option to adjust quantity up to 25% of bid quantity with corresponding delivery time calculations. A mandatory Integrity Pact must be uploaded as part of bid submission. Tender terms emphasize supplier compliance with buyer policies and potential contract extensions; bidders should prepare for flexible delivery and scalable deployment within contractual rates. This section communicates the core scope and unique compliance requirements that shape bid strategy for IPPB HRMS onboarding.
Technical Specifications & Requirements
- No explicit product specs or performance criteria are provided in the tender data.
- Key observable terms include: quantity variation up to 25%, delivery period computation based on (Increase/Original) × Original delivery period with a minimum of 30 days, and a potential extension during extended delivery.
- Mandatory Integrity Pact submission; upload of signed pact per Buyer policy.
- Absence of BOQ items indicates a high-level procurement framework; bidders should align with potential deployment of HRMS functionalities and integration capabilities, while awaiting detailed technical attachments.
- Ensure readiness for standard HRMS deployment tasks, including software license management, user provisioning, data migration, and security/compliance alignment per government procurement norms.
Terms & Eligibility
- EMD details: Not specified in available data; bidders should verify current EMD requirements during bid clarifications.
- Delivery terms: Delivery period begins from the last date of the original delivery order with option to extend; additional time follows a defined formula and minimum 30 days; extension may occur during extended delivery if option clause exercised.
- Post-award clauses: Integrity Pact compliance and adherence to Buyer Added Terms; bidders must upload signed pact with bid.
Key Specifications
-
HRMS onboarding service scope inferred from category and terms
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Variation in quantity up to 25% of bid quantity
-
Delivery period formula: (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
-
Potential extension of delivery within original delivery period or extended period as per option clause
-
Mandatory Integrity Pact submission
Terms & Conditions
-
Option clause allows ±25% quantity variation during and after award
-
Delivery timelines governed by a defined mathematical formula with minimum 30 days
-
Mandatory upload of signed Integrity Pact with bid submission
Important Clauses
Delivery Flexibility
Quantity may be increased up to 25% of bid quantity; delivery period extends proportionately with a minimum of 30 days.
Integrity Pact
Bidders must upload scanned signed Integrity Pact as per Buyer policy.
Option Clause & Extensions
Purchaser may extend delivery within contracted rates; extended delivery time calculation applies.
Bidder Eligibility
-
Proven experience in HRMS or enterprise software onboarding in government or large enterprise contexts
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Financial capability to support deployment and maintenance activities for HRMS solutions
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Compliance with Integrity Pact and government procurement policies
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
ONBOARDING OF HRMS SOLUTION
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
65
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
12-10-2026 15:00:00
Pre-Bid Venue
Online Via VC
Delivery Details
Max Delivery Days
56
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pushkar Kumar | 110001,INDIA POST PAYMENTS BANK LTD, 2ND FLOOR SPEED POST CENTRE, BHAI VEER SINGH MARG | New Delhi | Delhi | 110001 | 1 | 56 | - |
Authority Records
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Documents 10
GeM-Bidding-9973373.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Categories
1
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Required Documents
GST registration
Permanent Account Number (PAN) card
Experience certificates for HRMS or similar software deployments
Financial statements for last 2-3 years
EMD documents (as applicable per procurement policy)
Technical bid documents and compliance statements
OEM authorizations or software vendor endorsements (if required by policy)
Any other documents specified in governing terms and conditions
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for HRMS onboarding tender in Central Delhi with IPPB?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as applicable, along with technical bid and OEM authorizations. Upload signed Integrity Pact and comply with the option clause allowing up to 25% quantity variation. Delivery terms follow the maths formula with minimum 30 days, and ensure alignment with government procurement policies.
What documents are required for IPPB HRMS onboarding tender submission in Delhi?
Required documents include GST registration, PAN, latest financial statements, prior HRMS deployment certificates, technical bid, EMD documentation, and OEM authorizations if required. Integrity Pact copy must be uploaded. Prepare contract terms and delivery plans showing capacity for scalable deployment and data migration support.
What are the delivery terms for HRMS onboarding tender in Delhi 2026?
Delivery starts from the last date of the original delivery order. If quantity increases, the delivery period extends using (Increased quantity ÷ Original quantity) × Original period, with a minimum of 30 days. The purchaser may further extend within contracted rates; ensure readiness for staged deployment and user provisioning.
What standards or compliance documents are required for IPPB HRMS tender?
While no explicit technical standards are listed, bidders should prepare to demonstrate ISO/IEC-like security and data protection readiness, audit readiness, and vendor endorsements. Ensure Integrity Pact compliance as per government procurement norms and readiness for integration with existing Post Office systems.
When is the bid submission deadline for the IPPB HRMS onboarding tender?
The tender data provided does not include explicit submission dates; bidders should monitor official tender portal updates and respond to clarifications promptly. Ensure readiness of all mandatory documents and integrity pact to avoid disqualification when deadlines are announced.
What is the eligibility criteria for HRMS deployment contractors in this tender?
Eligible bidders should demonstrate HRMS deployment experience, financial stability via statements, and adherence to Integrity Pact. Prior government or large enterprise HRMS onboarding experience is preferred, along with a robust delivery and data migration plan suitable for centralized Delhi operations.
What is required to comply with the Integrity Pact for this procurement?
Bidders must sign and upload a scanned Integrity Pact as per the buyer's policy. The pact ensures ethical conduct and anti-corruption commitments throughout bidding, award, and contract performance phases, with signatures from authorized representatives and the organization’s procurement policy alignment.