Indian Army Ricoh MFD Spare Parts Replacement Tender Dharmund Ramban J&K 2026
Bid Publish Date
14-Aug-2026, 7:43 pm
Bid End Date
24-Aug-2026, 8:00 pm
Location
Progress
RATender Overview
The Indian Army, Department Of Military Affairs, invites bids for the replacement of multiple Ricoh MFD components at a field location in Ramban, J&K (HQ CIF Delta, Dharmund, Batote). The procurement includes OPC drum, developer, cleaning blade, hot roller, gear set, DC power supply board, and C and B power pack card for Ricoh MFDs. The BOQ comprises 7 items with unspecified quantities, signaling a repair/replace service scope rather than a full system purchase. An option clause allows up to 25% quantity variation during contract execution, with delivery timelines calculated from the original delivery period, minimum 30 days. This tender prioritizes on-site repair readiness and compatibility with existing Ricoh MFDs.
Technical Specifications & Requirements
- Location for delivery/installation: HQ CIF (Delta), Dharmund, Batote, Ramban, J&K.
- Scope: Replacement of specified Ricoh MFD components (OPC drum, developer, cleaning blade, hot roller, gear set, DC power supply board, C & B power pack card).
- BOQ: 7 items, with no explicit quantity details in public data; bidders should verify equipment condition on site prior to estimation.
- Compliance focus: non-obsolete components with OEM compatibility; on-site commissioning included if required.
- Terms: GST considerations to be calculated by bidder; GST invoice and GST portal payment evidence required.
- Delivery: terms allow extended delivery time via option clause, with minimum 30 days for additional time.
- ATC: bidders must be present to compare unit equipment at Dharmund Ramban prior to technical bid; verify equipment as per BOQ.
Terms, Conditions & Eligibility
- EMD: not disclosed in available data; bidders should assume standard security deposit as per GeM norms and verify during bid.
- Delivery: on-site at Ramban, Kashmir; installation/commissioning to be completed per contract scope.
- GST: bidder responsible for GST; reimbursement as per actuals or applicable rate, whichever is lower, with GST invoice uploaded.
- Financial standing: bidder must avoid liquidation or bankruptcy; must upload an undertaking to this effect.
- Obsolescence: offered parts must have at least 1 year residual market life and not be end-of-life per OEM.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate to be submitted for vendor code creation.
- Security: non-return of faulty hard disks per Buyer Security Policy; warranty/AMC terms not detailed in current data, verify during bid.
Key Specifications
-
- Product/Service: Replacement components for Ricoh MFDs (OPC drum, developer, cleaning blade, hot roller, gear set, DC power supply board, C & B power pack card)
-
- Locations: HQ CIF (Delta), Dharmund, Batote, Ramban, J&K
-
- Quantity: 7 items in BOQ with unspecified quantities; verify on-site
-
- Delivery: On-site installation/commissioning if covered; delivery period extendable under option clause
-
- Compliance: Not-obsolete components with OEM support; minimum 1-year residual market life
Terms & Conditions
-
Option Clause allows up to 25% quantity variation during contract
-
GST impact borne by bidder; invoice must include GST details
-
Site verification of equipment at Ramban prior to bidding
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No obsolescence: parts must have at least 1 year life remaining
-
Vendor code requires PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
GST as actuals or lower applicable rate; GST invoice and GST portal payment screenshot required on GeM
Delivery Schedule
Delivery to HQ CIF (Delta), Dharmund, Batote, Ramban; option for extended delivery with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in available data; bidders should seek clarification during bid submission
Bidder Eligibility
-
Not under liquidation or bankruptcy; undertaking to be uploaded
-
Offer components must be OEM-supported and not end-of-life within 1 year of bid
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GST registration and PAN must be valid; on-time delivery and installation capability at Ramban
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | DREAM INFOTECH Under PMA | - | 21-08-2026 20:49:45 | |
| 2 | GLOBAL TECH SOLUTIONS Under PMA | - | 22-08-2026 11:55:41 | |
| 3 | SHRI SHAKTI DIGITAL CARE Under PMA | - | 21-08-2026 17:10:44 | |
| 4 | VISION SYSTEM Under PMA | - | 20-08-2026 19:33:50 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | VISION SYSTEM(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Replacement of OPC Drum of Ricoh MFD,Replacement of Developer of Ricoh MFD,Replacement of Cleaning | |
| L2 | SHRI SHAKTI DIGITAL CARE (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Replacement of OPC Drum of Ricoh MFD,Replacement of Developer of Ricoh MFD,Replacement of Cleaning | |
| L3 | GLOBAL TECH SOLUTIONS Under PMA | Item Categories : Replacement of OPC Drum of Ricoh MFD,Replacement of Developer of Ricoh MFD,Replacement of Cleaning | |
| L4 | DREAM INFOTECH Under PMA | Item Categories : Replacement of OPC Drum of Ricoh MFD,Replacement of Developer of Ricoh MFD,Replacement of Cleaning |
Reverse Auction Schedule
Start
25-Aug-2026, 9:00 pm
End
26-Aug-2026, 9:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
7
Category
Replacement of OPC Drum of Ricoh MFD
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Replacement of OPC Drum of Ricoh MFD , Replacement of Developer of Ricoh MFD , Replacement of Cleaning Blade of Ricoh MFD , Replacement of Hot Roller of Ricoh MFD , Replacement of Gear Set of Ricoh MFD , Replacement of DC Power Supply Board of Ricoh MFD , Replacement of C and B Power Pack Card of Ricoh MFD
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Udhampur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Udhampur | Udhampur | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9760601.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
Replacement of OPC Drum of Ricoh MFD
Replacement of OPC Drum of Ricoh MFD
Replacement of Developer of Ricoh MFD
Replacement of Developer of Ricoh MFD
Replacement of Cleaning Blade of Ricoh MFD
Replacement of Cleaning Blade of Ricoh MFD
Replacement of Hot Roller of Ricoh MFD
Replacement of Hot Roller of Ricoh MFD
Replacement of Gear Set of Ricoh MFD
Replacement of Gear Set of Ricoh MFD
Replacement of DC Power Supply Board of Ricoh MFD
Replacement of DC Power Supply Board of Ricoh MFD
Replacement of C and B Power Pack Card of Ricoh MFD
Replacement of C and B Power Pack Card of Ricoh MFD
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Replacement of OPC Drum of Ricoh MFD | Replacement of OPC Drum of Ricoh MFD | 1 | pieces | deltag1sd | 15 | |
| 2 | Replacement of Developer of Ricoh MFD | Replacement of Developer of Ricoh MFD | 1 | pieces | deltag1sd | 15 | |
| 3 | Replacement of Cleaning Blade of Ricoh MFD | Replacement of Cleaning Blade of Ricoh MFD | 1 | pieces | deltag1sd | 15 | |
| 4 | Replacement of Hot Roller of Ricoh MFD | Replacement of Hot Roller of Ricoh MFD | 1 | pieces | deltag1sd | 15 | |
| 5 | Replacement of Gear Set of Ricoh MFD | Replacement of Gear Set of Ricoh MFD | 1 | pieces | deltag1sd | 15 | |
| 6 | Replacement of DC Power Supply Board of Ricoh MFD | Replacement of DC Power Supply Board of Ricoh MFD | 1 | pieces | deltag1sd | 15 | |
| 7 | Replacement of C and B Power Pack Card of Ricoh MFD | Replacement of C and B Power Pack Card of Ricoh MFD | 1 | pieces | deltag1sd | 15 |
Categories
8
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
GST invoice and GST portal payment screenshot (during invoicing on GeM)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army Ricoh MFD replacement tender in Ramban?
Bidders must verify on-site equipment at Dharmund, Ramban, and submit 7 BOQ items with OEM-compatible parts. Include PAN, GSTIN, cancelled cheque, EFT mandate, and GST invoice. Respect option clause allowing up to 25% quantity variation and ensure delivery to HQ CIF Delta, Ramban.
What documents are required for the Ricoh MFD parts tender submission?
Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and GST invoice with GST portal payment confirmation. Also provide vendor code creation documents and an undertaking that you are not under liquidation or bankruptcy.
What is the delivery location and on-site installation requirement?
Delivery and possible installation must occur at HQ CIF (Delta), Dharmund, Batote, Ramban, J&K. On-site inspection of equipment is required before technical bid, with commissioning as per contract scope if included.
Are there any obsolescence or life-span requirements for parts?
Yes, offered parts must not be end-of-life and should have at least 1 year residual market life as per OEM guidance; verify with OEM before submission.
What are the GST terms for this Ricoh MFD tender in J&K?
GST will be reimbursed based on actuals or applicable rates, whichever is lower, up to the quoted GST percentage. A GST invoice and payment screenshot must be uploaded on GeM.
What is the delivery period eligibility and extension mechanism?
Delivery period can be extended using the option clause: additional time = (increased quantity / original quantity) × original delivery period, minimum 30 days; extensions possible within contract limits.
What qualifications must the bidder meet for this government Ricoh bid?
Bidder must have sound financial standing (no liquidation or bankruptcy), supply OEM-approved Ricoh parts, and be able to deliver/install at Ramban; provide required documents for vendor code creation.
What standards or OEM certifications are expected for components?
Components must be OEM-compatible and not end-of-life, with OEM support; ensure compatibility with Ricoh MFDs and verify with on-site inspection before bidding.