Central Institute Of Plastics Engineering And Technology CIPET Chennai Toner Cartridges Procurement 2026 Xerox Versalink OEM Authorized
Bid Publish Date
03-Sep-2026, 10:15 pm
Bid End Date
17-Oct-2026, 6:00 pm
Location
Progress
Tender Overview
The Central Institute Of Plastics Engineering And Technology (CIPET), Chennai, under the Department Of Chemicals And Petrochemicals, invites bids for printer consumables—toner/ink cartridges—compatible with Xerox Versalink models. Although the BOQ shows no items, the procurement focuses on OEM-authorized cartridges with intact packaging and leak-proof seals. Emphasis on vendor credibility rests on OEM authorization, packaging integrity, and prior government-sector supply experience. The opportunity requires meeting the packaging and compatibility criteria and ensuring cartridges are brand-authorized for Xerox Versalink devices. bidders should consider GST implications and ensure alignment with the buyer’s supplier verification practices.
Technical Specifications & Requirements
- Product category: Printer consumables (toner/ink cartridges)
- Compatibility: Xerox Versalink printers per manufacturer guidelines
- Packaging: Untampered, good condition, seal intact, leak-proof packaging
- OEM authorization: Required; supplier must be OEM authorized
- Quality controls: Cartridges must not be refilled or damaged; lot rejection if any non-conforming item found
- Applicable standards: Not specified; rely on OEM and brand-specific guidelines
- Documentation: Bid must include OEM authorization details, packaging photographs, and compatibility confirmation
- Delivery/installation: Not detailed; ensure conformity to Xerox Versalink guidelines and packaging standards
Terms, Conditions & Eligibility
- GST: Bidder to determine applicable GST; reimbursement as actuals or as per applicable rates, whichever lower
- Experience: Supplier or OEM must have regularly manufactured and supplied similar cartridges to a central/state government or PSU for 1 year prior to bid opening; include contract copies
- Authorization: OEM authorization or certificate required with bid
- Packaging integrity: Cartridges must be in tamper-free, original packaging; leak-proof seals
- Acceptance criteria: All items must meet manufacturer guidelines for Xerox Versalink compatibility; any tampered/damaged items rejected
- Warranty/after-sales: Not specified; ensure conformity with OEM support expectations
Key Specifications
-
Product/service: Toner/Ink Cartridges for Printers (Consumables)
-
Compatible brand/model: Xerox Versalink line (per manufacturer guidance)
-
Packaging: Untampered, original, leak-proof with manufacturer seal
-
Authorization: OEM authorization required from supplier
-
Quality: No refilled or damaged cartridges; single lot rejection if non-conforming
Terms & Conditions
-
GST as per actuals with reimbursement cap
-
1 year govt/PSU supply experience required
-
OEM authorization must accompany bid
-
Tamper-free, sealed packaging mandatory
-
Xerox Versalink compatibility confirmed by manufacturer guidelines
Important Clauses
Payment Terms
GST payable as actuals; reimbursement aligned with prevailing rates and bid GST percentage
Delivery Schedule
Not specified; ensure timely supply meeting OEM guidelines and packaging standards
Penalties/Liquidated Damages
Not specified; ensure adherence to OEM warranty and packaging integrity to avoid rejection
Bidder Eligibility
-
OEM authorization from cartridge manufacturer
-
At least 1 year of prior govt/PSU procurement experience for similar cartridges
-
Ability to supply untampered, sealed Xerox Versalink compatible cartridges
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Chennai
Delivery Pincodes
600032
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shyam Sangeetam | 600032,CIPET Head Office, T.V.K. Industrial Estate, Guindy | Chennai | Tamil Nadu | 600032 | 4 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9832751.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
6 Updates Update
Extended Deadline
17-Oct-2026, 12:30 pm
Opening Date
18-Oct-2026, 12:30 pm
Update
Extended Deadline
13-Oct-2026, 7:30 am
Opening Date
14-Oct-2026, 7:30 am
Update
Extended Deadline
09-Oct-2026, 1:30 pm
Opening Date
10-Oct-2026, 1:30 pm
Update
Extended Deadline
25-Sep-2026, 1:30 pm
Opening Date
26-Sep-2026, 1:30 pm
Update
Extended Deadline
21-Sep-2026, 3:30 am
Opening Date
22-Sep-2026, 3:30 am
Update
Extended Deadline
17-Sep-2026, 3:30 am
Opening Date
18-Sep-2026, 3:30 am
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
Experience Criteria
Past Performance
Bidder Turnover
OEM Authorization Certificate
OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for CIPET Chennai toner cartridges tender 2026
Bidders must provide OEM authorization, 1 year govt/PSU supply evidence, and tamper-free packaging. Include GST details, packaging photos, and Xerox Versalink compatibility confirmation. Submit experience contracts and OEM letters with the bid; ensure cartridges are not refilled or damaged.
What documents are required for OEM authorized cartridge bid in Chennai
Documents include OEM authorization certificate, company GST registration, PAN, experience contracts with govt/PSU clients for cartridges, financial statements, packaging specifications, and product compliance with Xerox Versalink guidelines. Provide packaging photos and proof of OEM support.
What are the packaging requirements for CIPET printer cartridges
Cartridges must be in original manufacturer packaging, un-tampered, leak-proof with seals intact. Any deviation leads to lot rejection. Include packaging photos and confirm OEM seal integrity as part of technical bid submission.
What standards or compatibility must cartridges meet for Xerox Versalink
Cartridges must align with manufacturer guidelines for Xerox Versalink compatibility. Provide a compatibility confirmation letter from the OEM and model-specific compatibility notes to validate fit and performance.
When is the bid submission deadline for CIPET printer cartridges
The tender requires bid submission as per the institute's procurement timeline; ensure submission of OEM authorization and packaging compliance. Check the tender portal for the final deadline and format requirements before uploading documents.
What is the EMD or security requirement for this cartridge tender
EMD amount is not specified in the available data; bidders should verify on the portal. Prepare the typical government EMD as per vendor registration norms and ensure submission alongside technical bids.
How to verify OEM authorization for printer cartridge suppliers in Chennai
Obtain a valid OEM authorization certificate including full supplier details, email, and phone. Cross-verify with the manufacturer’s official authorization portal and ensure the certificate covers Xerox Versalink cartridge supply.
What are the GST considerations for CIPET cartridge procurement in Tamil Nadu
GST is determined by the bidder and reimbursed at actuals or quoted rate, whichever lower. Ensure GSTIN is valid, appropriate GST rate is applied, and invoices reflect the correct classification for printer cartridges.