GEM Portal Budgam JK Office Infrastructure Tender 2026 - All-in-One PC, UPS AVR, MFPs & Office Equipment
Bid Publish Date
10-Oct-2026, 4:38 pm
Bid End Date
31-Oct-2026, 5:00 pm
EMD
₹1,50,000
Location
Progress
Tender Overview
This GEM tender targets procurement of multiple IT and office equipment for Budgam, Jammu & Kashmir. The scope includes All-in-One PCs, Line Interactive UPS with AVR, A4 and Legal Size Multifunction Printers (MFPs), A3 MFPs, Heavy Duty Electrical Extension Cords, Toner Cartridges, Plain Copier Paper A4, Drum Cartridges, complete electrical points for computers, and SITC of e-office infrastructure. The estimated contract value is not disclosed, but the EMD is ₹150,000. Bidders must have OEM warranty alignment and a local service center in J&K. The tender emphasizes quantity flexibility up to 25% and supplier ownership of post-sale support through L1 at vendor and L2 at OEM. A data sheet, OEM warranty certificate, OEM Windows certificate, and pre-signed authorization must be uploaded. The contract requires long-term warranty, and performance guarantees tied to delivery timelines. This procurement aims to strengthen e-office capabilities in Budgam.
Technical Specifications & Requirements
- Product names: All-in-One PC, Line Interactive UPS with AVR, A4 & A3 MFPs, toner cartridges, drum cartridges, copier paper, electrical extension cords, and SITC of e-office infrastructure
- Delivery: Initial delivery timeline aligned to contract clause; option to increase quantity by up to 25%; delivery period adjusted using the option clause with a minimum of 30 days
- Standards/Compliance: OEM warranty certificate required; Windows pre-activation certificate; OEM online portal for specification checks; data sheet uploaded; OEM authorization on letterhead; L1/L2 support arrangement documented
- Warranty: All items carry 3 years warranty per OEM certificate
- Documentation/Certification: Data sheets, OEM warranty, preloaded Windows certificate, OEM portal access, EMD submission, and MAF on OEM letterhead
- Local Presence: Bidders must maintain a local service center in J&K
- ATC/Compliance: Ink-signed technical compliance and authorization certificate; bid-specific MAF on OEM letterhead
Terms, Conditions & Eligibility
- EMD: ₹150,000 (online or DD as specified); submission before bid closing
- Delivery: Option clause allows 25% quantity variation; delivery period computed with minimum 30 days
- Warranty: 3-year OEM warranty; OEM certificate must be attached
- Support: L1 support by vendor; L2 support by OEM; certificate from vendor to be uploaded
- Documents: GST, PAN, experience certificates, financial statements, EMD documents, technical compliance certificates, OEM authorizations, and data sheets
- Service Network: Local service center in J&K required
- Pre-bid Uploads: Data sheet, OEM warranty, preloaded Windows certificate, pre-authorization, and MAF on OEM letterhead
Key Specifications
-
All-in-One PC (as per BOQ title) with performance suitable for office workloads
-
Line Interactive UPS with AVR ensuring stable power for IT equipment
-
A4 and Legal Size Multifunction Printers (MFPs) and A3 MFPs
-
Toner cartridges and drum cartridges compatible with listed MFPs
-
Plain copier paper A4, standard grade
-
Heavy Duty Electrical Extension Cords for office setup
-
SITC of e-office infrastructure including electrical points for computers
Terms & Conditions
-
EMD amount: ₹150,000; submission required before bid closing
-
Delivery clause allows quantity variation up to 25% during contract
-
3-year OEM warranty with supporting certificates required
-
Vendor-L1 and OEM-L2 support arrangement must be documented
-
Local service center in J&K mandatory for bidders
Important Clauses
Payment Terms
Payment terms specify vendor responsibility for L1 support with OEM providing L2; EMD must be paid and bid documents include OEM warranties and certificates
Delivery Schedule
Delivery period can be extended by option clause; minimum 30 days for additional quantity; delivery starts from last date of original delivery order
Penalties/Liquidated Damages
Not explicitly stated; extended delivery and option clauses imply potential penalties for delays per contract terms
Bidder Eligibility
-
Must have an OEM warranty and online portal access to verify specifications
-
Bidders must have a local service center in J&K
-
Must upload data sheets, OEM warranty and Windows certificate; submit MAF on OEM letterhead
Tender Data
Bid Details
Quantity
298
Category
SITC OF E- OFFICE INSFRUSTRUCTURE
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
10
Past Performance
30 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , A3 Size Multifunction Printer (MFP) (Q2) , HEAVY DUTY ELECTRICAL EXTENTION CORD , TONER CARTRIDGE , PLAIN COPIER PAPER A4 , DRUM CARTRIDGE , COMPLETE ELECTRICAL POINT FOR COMPUTER , SITC OF E- OFFICE INSFRUSTRUCTURE
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Budgam
Delivery Pincodes
191111
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Tahir Ahmad Shah | 191111,budgam | Budgam | Jammu And Kashmir | 191111 | 17 | 30 | - |
Authority Records
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Documents 6
GeM-Bidding-10001401.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
13
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Required Documents
GST registration certificate
PAN card
Experience certificates showing relevant procurement experience
Financial statements (last 3 years)
EMD payment proof
Data sheet for each product
OEM warranty certificate
Preloaded Windows certificate from OEM
OEM authorization/endorsement on company letterhead
Ink-signed technical compliance certificate
Proof of local service center in J&K
Bid-specific MAF on OEM letterhead
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the Budgam office infrastructure tender in JK 2026?
Bidders must submit EMD of ₹150,000, upload data sheets, OEM warranty, Windows certificate, and authorization on OEM letterhead. Ensure local JK service center, provide MAF on OEM letterhead, and confirm 3-year OEM warranty. Complete data sheets via the OEM portal and include GST/PAN and financials.
What documents are required for the Budgam GEM procurement?
Required documents include GST registration, PAN card, last 3 years financial statements, experience certificates, EMD proof, product data sheets, OEM warranty certificate, Windows certificate, OEM authorization, ink-signed technical compliance, and MAF on OEM letterhead.
What is the warranty requirement for items in this tender?
All items must carry a 3-year OEM warranty, with the OEM certificate attached to the bid. The vendor provides L1 support and the OEM provides L2 support as documented by a vendor certificate.
What is the delivery timeline and variation allowed in this tender?
Delivery can accommodate up to 25% quantity variation under the option clause. The initial delivery period aligns with the contract; additional time calculation is (Additional quantity/Original quantity) × Original delivery period, with a minimum of 30 days.
What are the key technical documents to upload for compliance?
Upload the product data sheet, preloaded OEM Windows certificate, OEM portal access evidence, ink-signed technical compliance, OEM letterhead authorization, and MAF. Ensure EMD submission and OEM warranty certificate are included.
Where must bidders have local service presence for this procurement?
Bidders must maintain a local service center in Jammu & Kashmir (J&K) to fulfill warranty and maintenance obligations, ensuring timely L1/L2 support within the region.
What indicates compliance with OEM requirements in the bid?
Compliance is shown by uploading the OEM warranty certificate, data sheets, Windows certificate, and authorization on OEM letterhead, plus access to the OEM online portal for specification checks and confirmation of 3-year warranty.
What is the EMD amount and payment method for this tender in Budgam?
The EMD is ₹150,000. Bidders must submit evidence of EMD submission before the bid closing date, via online payment or equivalent as per tender terms.