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Indian Air Force Coffee Dispensing Machine Tender 2026 DHS - IS 9001 Compliant, 25% Qty Flex, GST 2026

Bid Publish Date

27-Feb-2026, 4:11 pm

Bid End Date

02-Mar-2026, 9:00 am

Location

NEW DELHI , DELHI

Progress

Issue27-Feb-2026, 4:11 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Category

Coffee Dispensing Machine (V2)

Bid Type

Single Packet Bid

Categories 1

MACHINE

Tender Overview

The Indian Air Force, Department of Military Affairs, seeks a Coffee Dispensing Machine (V2) tender in 2026. Key scope includes a coffee dispensing unit with specifications covering machine operation mode, milk inbuilt container, water storage, raw mixture chamber, and dispensing rate. Estimated value and start/end dates are not disclosed. The tender emphasizes data sheet uploads, ISO 9001 certification, and non-obsolete product life of at least 5 years from the OEM. The award may include quantity modifications up to 25% during or after contract formation, with delivery timelines tied to the original/extended delivery period. The opportunity is positioned as a government procurement for a high-capacity beverage solution, requiring precise compliance with listed specifications and supplier capabilities.

Technical Specifications & Requirements

  • Product category: Coffee dispensing machine (V2)
  • Key dimensions/capacity: Inbuilt milk container, capacity in liters, inner water storage, inbuilt hot water storage capacity, raw mixture chamber capacity (liters)
  • Performance: Dispensing rate (cups per hour), power rating in KW
  • Design features: Number of raw mixture chambers, protection against empty steaming chamber, protection against over-pressuring steaming
  • Body/materials: Outer body material, general construction details
  • Operational mode: Type of machine operation
  • Data & compliance: Product data sheet upload; OEM/supplier must have ISO 9001 certification; data sheet must match offered specs
  • Other: Category repeats indicate emphasis on dimensional and performance specs across multiple sections

Terms, Conditions & Eligibility

  • EMD and financial terms: Not specified in data; GST applicable per bidder’s rates; GST reimbursement as actuals or applicable rate, whichever is lower
  • Delivery/quantity flexibility: Option to increase/decrease quantity by up to 25%; extended delivery time formula applies with minimum 30 days
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; biodata and experience certificates may be required
  • Certifications: ISO 9001 certification for bidder or OEM; data sheet verification mandatory
  • Obsolescence risk: Product must have at least 5 years residual market life; not end-of-life per OEM
  • Bidder responsibility: Ensure data sheet alignment; non-compliance risks bid rejection
  • Procurement context: Not a BOQ item-based contract; focus on compliance and product capability

Key Specifications

  • Coffee dispensing machine (V2) with defined operation mode

  • Inbuilt milk container with specified capacity (liters)

  • Inner water storage capacity for steaming

  • Inbuilt hot water storage capacity (liters)

  • Raw mixture chamber capacity (liters)

  • Dispensing rate (cups per hour)

  • Power rating (KW)

  • Body/outside material specification

  • Number of raw mixture chambers

  • Protection against empty steaming chamber (Yes/No for espresso/non-espresso)

Terms & Conditions

  • 25% quantity adjustment rights for purchaser at contract formation and during currency

  • GST applicability clarified by bidder; reimbursement as actuals or applicable rate

  • Data sheet must match offered product; 5-year OEM market life minimum

  • ISO 9001 certification required for bidder or OEM

  • PAN, GST, cancelled cheque, EFT mandate required with bid

Important Clauses

Payment Terms

GST is payable per actuals or applicable rate; price impact to be determined at bidding

Delivery Schedule

Delivery period linked to last date of original delivery order; optioned quantity may extend timeline with formula

Penalties/Liquidated Damages

Not explicitly stated; implied adherence to delivery and performance terms

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • Non-obsolescence commitment with minimum 5 years residual life

  • Capability to supply coffee dispensing machines meeting specified dimensions and performance

Documents 5

GeM-Bidding-9057491.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

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Indian Army Coffee Dispensing Machine Tender Sonitpur Assam 784001 Q3 V2 2025

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Closed: 5 November 2025
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Posted: 15 May 2025
Closed: 24 May 2025
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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Type Type of machine Operation Mode Automatic, Instant Mix, Automatic Premix, Espresso, Hot & cold
Type Item Dispensed Tea-Coffee-Milk-Water-Soup, Cold Coffee-Nimbu Pani-Mango Milk shake-No Sugar added Coffee-Espresso, Cappuchino-Café Mocha- Hot Chocolate- Freshly brewed tea- Lemon tea-Ginger tea-Masala tea- Cardamom Tea, Tea-Coffee-Milk-Water-Soup-Cold Coffee-Nimbu Pani-Mango Milk shake-No Sugar added Coffee-Espresso-Cappuchino-Café Mocha, Cappuchino-Café Mocha- Hot Chocolate- Freshly brewed tea-Cold Coffee-Nimbu Pani-Mango Milk shake, Soup-No Sugar added Coffee-Espresso, Cappuchino-Café Mocha- Hot Chocolate-Lemon tea-Ginger tea-Masala tea
Material Body Material Prepainted Sheet, ABS Plastic, Galvanished Iron sheet, Stainless Steel 304 Or higher
Design Number of Raw Mixture Chamber 1, 2, 3, 4, 5, 6 Or higher
Design Protection against empty steaming chamber (Hint: Select No for Non Espresso machines) Yes, No
Design Protection against over pressure steaming (Hint: Select No for Non Espresso machines) Yes, No
Dimensions Inbuilt Milk Container Yes, No
Dimensions Milk inbuilt container capacity(ltr) 1, 2, 3, NA Or higher
Dimensions Inner Water Storage for steaming Yes, No
Dimensions Inbuilt hot water Storage Capacity ( Ltr ) 0.5, 1.0, 1.5, 2.0, 2.5, 3.0 Or higher
Dimensions Raw Mixture chamber capacity (ltr) 1, 2, 3, 4, 5 Or higher
Dimensions Dispensing rate (cups per hr) 50, 60, 70, 80, 90, 100, 110, 120, 130, 140, 150, 160, 170, 180, 190, 200, 210, 220, 230, 240 Or higher
Performance Power (KW) 1.0-1.5, 1.6-2.0, 2.0-2.5, 2.6-3.0

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

ISO 9001 certification (bidder or OEM)

6

Product data sheet uploaded with bid

7

OEM authorization (where applicable)

Frequently Asked Questions

Key insights about DELHI tender market

How to participate in the IS0 9001 coffee machine tender in India 2026?

Bidders must submit PAN, GST, cancelled cheque and EFT mandate, plus ISO 9001 certification (bidder or OEM) and the product data sheet. Ensure compliance with 5-year market life, and provide details of the dispensing rate, milk capacity, and water storage in liters. Delivery and 25% quantity option apply.

What documents are required for the coffee machine procurement in India 2026?

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, data sheet for offered machine, ISO 9001 certificate (bidder or OEM), and OEM authorization if applicable. Ensure GST terms and non-obsolescence evidence are included with the bid.

What are the key technical specifications for the V2 coffee machine?

Key specs include inbuilt milk container capacity in liters, inner water storage for steaming, hot water storage capacity, raw mixture chamber capacity, dispensing rate in cups/hour, and power rating in kilowatts. Design should confirm number of raw mixture chambers and protection features for non-espresso systems.

How does the 25% quantity option affect delivery for this bid?

The purchaser may increase or decrease bid quantity by up to 25% at contract signing or during the contract. Delivery timelines adjust based on the modified quantity using the standard calculation, with a minimum of 30 days for extended periods.

What is the required certification for bidders in this coffee tender?

Bidders must have ISO 9001 certification for either the bidder or the OEM. This ensures quality management processes align with offered coffee dispensing machines and data sheet verifications across the supply chain.

What is the data sheet submission requirement for the coffee machine bid in India?

A complete product data sheet must be uploaded with the bid. The sheet must precisely reflect machine type, operating mode, dimensions, capacities (milk, water, raw mixture, hot water), dispensing rate, and power rating; discrepancies may lead to bid rejection.

When is GST to be quoted and how is it reimbursed in this tender?

Bidders must quote GST as part of their price. GST reimbursement will be on actuals or the applicable rate, whichever is lower, subject to the bidder’s quoted GST percentage. GST handling is bidders’ responsibility.

What happens if the offered machine is deemed end-of-life by OEM?

Bids must reflect a product with at least a 5-year residual market life and not declared end-of-life by the OEM. Submitting obsolete models may lead to rejection; ensure current availability and OEM support.