TenderDekho Logo
GEM

Police Commissioners Office Rajkot Photography and Videography Services Tender Gujarat 2025

Bid Publish Date

16-Nov-2025, 1:20 pm

Bid End Date

26-Nov-2025, 2:00 pm

EMD

₹21,000

Value

₹7,00,000

Location

RAJKOT , GUJARAT

Progress

Issue16-Nov-2025, 1:20 pm
Technical25-11-2025 19:24:38
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Categories 4

AD FILM SERVICES PHOTOGRAPHY SERVICE PHOTOGRAPHY WORK

Tender Overview

The Police Commissioners Office Rajkot, under the Gujarat Home Department, invites bids for comprehensive Photography and Videography Services covering events such as sports and outdoor programs in Rajkot, Gujarat. The estimated contract value is ₹7,00,000 with an EMD of ₹21,000. The scope encompasses various photography and editing tasks across event contexts, aligning with state-level policing public engagement needs. A notable differentiator is the 25% bid quantity/duration adjustment option, enabling flexible contract scaling prior to issue. The procurement emphasizes service availability within the state, with emphasis on local service provider presence. This tender targets suppliers capable of delivering a full-service photography ecosystem, including on-site capture, post-processing, and prompt delivery of edited images.

Technical Specifications & Requirements

  • Category: Videography and Photography Services (Photo, Video, editing, color photography, digital imaging, outdoor shoots)
  • Estimated Value: ₹7,00,000; EMD: ₹21,000
  • Location/Jurisdiction: Rajkot, Gujarat; service provider office must be located within the state
  • SOW Context: Includes sports events, event photography, and general photography services as per attached scope file
  • Contract Flexibility: Option to increase/decrease contract quantity or duration up to 25%; post-issuance adjustments permitted
  • Billing/Charges: Excess settlement option allows additional charges up to a defined order threshold with required documentary proof; invoices to reflect any addons
  • Documentation: Bidders must upload requisite certificates and documents specified in the ATC; hard copy submission within 5 days of bid end date/opening date
  • Delivery/Support: Office of service provider must be in-state; ensure service availability and local support
  • EMD/Payment: EMD details as per bid terms; DD payments acceptable with proof submission
  • Compliance: Failure to upload required documents may lead to rejection

Terms, Conditions & Eligibility

  • EMD: ₹21,000 via Demand Draft or online payment; DD payable to Commissioner of Police Rajkot City; scanned DD proof required with bid and hard copy to be delivered within 5 days of bid end/opening
  • Quantity/Duration Flexibility: Up to 25% adjustment allowed before and after contract issuance
  • Excess Settlement: Service providers may claim additional charges up to the agreed order limit with mandatory supporting documents
  • Office Location: Service provider must have a registered office in Gujarat; documentary evidence required
  • Certificates/Documents: Upload all certificates/documents sought in the Bid Document, ATC, Corrigendum; non-submission leads to rejection
  • SOW/Attachments: Refer to attached file for scope of work; ATC uploaded by buyer
  • Payment Terms: Details to be as per standard terms; ensure timely payment processing as per contract
  • Delivery & Support: Ensure timely delivery of edited photographs and videos; post-production turnaround to be clarified in the SOW

Key Specifications

  • Photography and Videography Services for events (sports, outdoor, event photography, color photography, photo editing)

  • Estimated contract value ₹7,00,000; EMD ₹21,000

  • Service provider must have in-state office in Gujarat

  • 25% quantity/duration adjustment allowed

  • Excess settlement with supporting documents; invoice must reflect addons

  • DD-based EMD submission accepted; hard copy to be delivered within 5 days

  • Scope attached in SOW file; compliance with ATC and Corrigendum

Terms & Conditions

  • EMD ₹21,000 via DD or online payment; proof via scanned DD and hard copy to be delivered

  • Contract quantity/duration can vary up to 25% before/after issuance

  • Office of service provider must be located within Gujarat; documentary evidence required

Important Clauses

Payment Terms

EMD ₹21,000 via Demand Draft; DD payable to Commissioner of Police Rajkot City; scanned proof with bid; hard copy within 5 days of bid end/opening

Delivery Schedule

SOW scope delivered per attached file; turnaround times to be defined in contract terms; service availability required within Gujarat

Penalties/Liquidated Damages

Penalties/LD terms not explicitly stated in data; contract will reference standard government LD clauses

Bidder Eligibility

  • Must have a local presence in Gujarat with verifiable office

  • Experience certificates for prior photography/videography of public events

  • GST registration and PAN card; financials demonstrating stability

Documents 6

GeM-Bidding-8596040.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Videography and Photography Services - Photography and Videography; Photo and Video documentation o

Chennai Metro Rail Ltd

CHENNAI, TAMIL NADU

Posted: 10 January 2025
Closed: 17 February 2025
GEM

Videography and Photography Services - Photography and Videography; Event Coverage, Sports Event; E

Gmsh16

CHANDIGARH, CHANDIGARH

Posted: 29 May 2025
Closed: 13 June 2025
GEM

Videography and Photography Services - Photography; Event Coverage; Event Photography,Videography a

Indian Coast Guard

CHENNAI, TAMIL NADU

Posted: 27 June 2025
Closed: 28 July 2025
GEM

Videography and Photography Services - Photography and Videography; Event Coverage; Event Photograp

N/a

GORAKHPUR, UTTAR PRADESH

Posted: 19 July 2025
Closed: 30 July 2025
GEM

Videography and Photography Services - Photography and Videography; Event Coverage, Celebration Cer

Sangeet Natak Akademi

Posted: 18 November 2024
Closed: 28 November 2024
GEM

Required Documents

1

GST registration

2

PAN card

3

Experience certificates in photography/videography and event coverage

4

Financial statements or turnover proof

5

EMD document (DD or online payment receipt) and scanned DD proof

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable) and service capabilities

8

Any certificates specified in Buyer ATC/Corrigendum

9

Proof of office presence in Gujarat (state) for service provider

Technical Results

S.No Seller Date Status
1Apex Productions   Under PMA25-11-2025 19:24:38Disqualified
2DOSHI ELECTRIC DECORATION   Under PMA24-11-2025 11:19:50Qualified
3LALAN ENTERPRISE   Under PMA21-11-2025 17:51:08Qualified
4ROYAL DECORATERS   Under PMA26-11-2025 12:55:42Disqualified
5Shree Hatkesh Photo   Under PMA18-11-2025 12:35:19Qualified
6SURESH KHAKHAR   Under PMA26-11-2025 13:27:02Qualified

Financial Results

Rank Seller Price Item
L1Shree Hatkesh Photo( MSE Social Category:General )    Under PMA₹3,82,543Item Categories : Videography and Photography Services - Photography and Videography; Sports Event; Event Photography
L2DOSHI ELECTRIC DECORATION   Under PMA₹4,52,260Item Categories : Videography and Photography Services - Photography and Videography; Sports Event; Event Photography
L3SURESH KHAKHAR( MSE Social Category:General )    Under PMA₹4,70,400Item Categories : Videography and Photography Services - Photography and Videography; Sports Event; Event Photography
DisqualifiedLALAN ENTERPRISE   Under PMA₹69,100Item Categories : Videography and Photography Services - Photography and Videography; Sports Event; Event Photography

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for photography services tender in Rajkot Gujarat 2025

Bidders must submit GST, PAN, experience certificates, and financial statements; provide EMD ₹21,000 via DD or online; upload all required certificates per ATC and Corrigendum, and deliver a hard copy within 5 days of bid end/opening. Ensure Gujarat office presence and SOW compliance.

What documents are required for Rajkot police photography tender

Required documents include GST registration, PAN card, prior event photography experience certificates, financial statements, EMD proof (DD or online), technical bid compliance, and OEM authorizations if applicable; ensure Gujarat-based service provider proof and ATC-adherent submissions.

What are the contract quantity adjustment rules for this tender

The buyer allows up to 25% increase or decrease in contract quantity or duration at contract issue and post-issuance; bidders must accept revised quantities; plan resources to cover potential 25% swing in event coverage needs.

What is the estimated value and EMD for Rajkot photography bid

Estimated contract value is ₹7,00,000 with an EMD of ₹21,000; EMD can be paid via Demand Draft in favor of Commissioner of Police Rajkot City; scanned DD proof must accompany bid with hard copy sent within 5 days.

What is the reporting and delivery expectation for edited photos

The SOW attaches scope for event photography and color editing; delivery cadence and turnaround times are defined in the contract; ensure timely delivery of edited images and full-resolution files, with color corrections as per standard police event requirements.

What are the eligibility prerequisites for Gujarat state bidders

Eligible bidders must have a Gujarat-based office, GST registration, and demonstrated experience in public event photography; provide relevant project certificates and financial statements to prove capacity for ₹7 Lakh value contracts.

When is the bid submission deadline and payment terms for this tender

Bid submission deadline is defined in the bid notice; payment terms are aligned with government procurement norms, typically post-delivery with verification; ensure EMD submission and adherence to ATC/Corrigendum requirements for timely processing.

What are the mandatory compliance certificates for photography service bids

Submit all certificates requested in the Bid Document, ATC, and Corrigendum; include GST, PAN, experience proofs, and any OEM authorizations; non-submission risks rejection, so verify scope attachments before final submission.