Indian Navy Cleaning & Sanitation Services Tender Uttara Kannada Karnataka 581121 2026 – Outcome Based Office Cleaning
Bid Publish Date
04-Sep-2026, 12:56 pm
Bid End Date
14-Sep-2026, 1:00 pm
Location
Progress
Key Highlights
- • Local Karnataka office requirement with documentary evidence
- • Flexible security deposit options: FDR or DD in favor of WED KARWAR
- • Salary/wage payment obligation on contractor; PF/ESIC documentation tied to claims
- • Upload of all targeted certificates and documents per bid, ATC and corrigenda
- • No BOQ items; service-based scope focusing on general cleaning and outdoor work
- • IS/ISO style compliance not specified; explicit statutory compliance demanded
- • Delivery/implementation timeline not defined; emphasis on governance and staff welfare
- • Exact EMD amount not disclosed in data; payment terms align to staff remuneration
Tender Overview
The Indian Navy invites bids for Cleaning, Sanitation and Disinfection Services at the Uttara Kannada, Karnataka location (581121) under an outcome-based model for office/commercial/institutional environments. The procurement focuses on general cleaning, sweeping, mopping and outdoor cleaning tasks. A critical differentiator is the requirement that the service provider maintain a local office within the same state, supported by documentary evidence. The tender emphasizes compliance with certificate submissions and financial standing, with flexible security deposit options via Fixed Deposit Receipt (FDR) or Demand Draft (DD). The absence of a BOQ suggests a broad service scope rather than itemized line items, with a focus on governance and staff welfare commitments under the contract.
Technical Specifications & Requirements
- Service category: Cleaning, Sanitation and Disinfection, Office/Institutional/Residential environments, including sweeping, mopping, dusting, and outdoor cleaning.
- Local presence: Service provider office must be located in Karnataka; documentary evidence required.
- Workforce compliance: Contractor to pay salaries/wages to deployed staff and provide statutory documents (PF, ESIC) and bank statements along with payment claims.
- Security deposit options: Earnest money deposit or performance security can be furnished as a Fixed Deposit Receipt (FDR) or DD in favor of WED KARWAR, with hard-copy delivery within 15 days of award.
- Documentation: Upload required certificates and documents as specified in the bid document, ATC, and corrigenda if any.
- Payment terms: Salaries paid by contractor; payments claimed from Buyer with statutory attachments.
- No BOQ items: No itemized quantities are listed; scope is service-based rather than product-driven.
Terms & Eligibility
- Service provider must have a Karnataka-based office and submit documentary evidence.
- Bidder financial health: no liquidation, court receivership, or bankruptcy; submit an undertaking.
- Certificates: all required certificates/documents from the bid document, ATC, and corrigendum must be uploaded.
- EMD/PBG options: can use FDR or DD in favor of WED KARWAR; hard copy delivery within 15 days of award.
- Payment handling: contractor pays staff salaries first and then claims from Buyer with statutory compliance documents.
Key Specifications
-
Service category: Cleaning, Sanitation and Disinfection for office/commercial/institutional premises
-
Delivery location: Uttara Kannada, Karnataka (581121)
-
Security deposit: FDR or DD in favor of WED KARWAR with 15-day hard copy delivery
-
Salary/wage payment obligation by contractor with PF/ESIC documentation
-
Certificate submission: all required as per Bid Document, ATC and Corrigendum
Terms & Conditions
-
Service provider must have a Karnataka-based office with documentary evidence
-
EMD/security deposit via FDR/DD in favor of WED KARWAR; 15-day hard copy delivery
-
Contractor to pay staff salaries first and claim payment from Buyer with statutory docs
Important Clauses
Payment Terms
Contractor pays salaries first; then submits claims to Buyer along with PF/ESIC documents and bank statements; payment processing aligned to statutory compliance.
Delivery Schedule
No explicit delivery timeline provided in available data; contract will rely on terms in bid document and subsequent award conditions.
Penalties/Liquidated Damages
No LD details provided in the available tender data; penalties if any would be defined in the final contract terms.
Bidder Eligibility
-
Must maintain a Karnataka-based service office with verifiable address
-
Non-liquidation, non-bankruptcy status with an undertaking
-
Submission of all documents demanded by the Bid Document, ATC and corrigenda
Tender Data
Bid Details
Quantity
290000
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Outdoor
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
26
Delivery Details
Delivery Locations
1
Delivery Cities
UTTARA KANNADA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | UTTARA KANNADA | UTTARA KANNADA | - | - | 290000 | - | Frequency in each cycle : 1 Number of working days in a month : 24 Number of cycles during Contract Period : 576 |
Authority Records
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Documents 4
GeM-Bidding-9690554.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
PAN card
Experience certificates (relevant cleaning/maintenance work)
Financial statements demonstrating financial health
Evidence of EMD/security deposit arrangement (FDR or DD)
Technical bid documents and certificates requested in Bid document
OEM authorizations or service-provider certifications if required
Documentation proving office location within Karnataka
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for Indian Navy cleaning tender in Uttara Kannada?
To bid, establish a Karnataka-based service office and upload all demanded certificates per the Bid Document, ATC and corrigenda. Prepare EMD via DD or FDR in favor of WED KARWAR, and ensure salary payments with PF/ESIC documentation. Submit proof of staff welfare compliance and financial health certificates.
What documents are required for the cleaning services bid in Karnataka?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD security deposit proof (FDR/DD), technical bid documents, and any OEM authorizations. Also provide documentary evidence of a Karnataka office and statutory payroll records.
What are the security deposit options for this Indian Navy tender?
Bidders may furnish security via Fixed Deposit Receipt (FDR) in the name of WED KARWAR or a Demand Draft (DD) payable to WED KARWAR. A scanned FDR or DD should be uploaded, with the hard copy delivered to the Buyer within 15 days of contract award.
What is the payment process for staff wages under this contract?
The contractor must pay all staff salaries first, then claim reimbursement from the Buyer, including PF and ESIC documentation and bank statements. This ensures statutory compliance before payment reconciliation.
Are there any explicit delivery timelines mentioned for services?
No explicit delivery timeline is stated in the available tender data. The final contract will specify milestones and service frequency; bidders should prepare to meet standard office cleaning schedules and urgent-disinfection tasks as required by the Navy.
What certificates are mandatory for eligibility in this Karnataka bid?
Mandatory certificates include registration and compliance documents listed in the Bid Document, ATC and corrigenda, plus proof of Karnataka-based operation, GST, PAN, and statutory payroll certifications (PF/ESIC) as part of the bid submission.
How will salaries and statutory compliance affect bid evaluation?
Bidders must demonstrate the ability to disburse salaries promptly and maintain PF/ESIC compliance with verifiable payroll records. Financial health documentation and reliable staff welfare evidence will influence eligibility and evaluation scoring.
What is the scope of cleaning services under this tender?
Scope covers general cleaning (sweeping, mopping, dusting) and outdoor cleaning for office/commercial/institutional environments within Uttara Kannada, Karnataka, under an outcome-based model with unspecified itemized quantities.