Bharat Electronics Limited Desktops Laptops Peripherals Comprehensive AMc Tender Visakhapatnam 2025
Bid Publish Date
19-Nov-2025, 11:10 am
Bid End Date
01-Dec-2025, 11:00 am
Value
₹1,80,000
Location
Progress
Key Highlights
- • Vendor must have registered office in Visakhapatnam
- • Cyber security compliance with BEL guidelines
- • PBG (Performance Bank Guarantee) submission required
- • 25% quantity/duration flex if contract issued
- • Price breakup per asset required; Page No. 27 proforma mandatory
- • ATC clauses and Scope to be signed on all pages
Tender Overview
Bharat Electronics Limited (BEL), under the Department of Defence Production, seeks an Annual Maintenance Service contractor for Desktops, Laptops and Peripherals (including UPS, Switches, Networking) with a total estimated value of ₹180,000. The registered office requirement specifies Visakhapatnam as the vendor location, and bidders must demonstrate similar field experience. The scope includes adherence to BEL cyber security guidelines, submission of a Performance Bank Guarantee (PBG), and compliance with the provided Scope and ATC. A detailed price breakup per asset is required, and bidders must complete the mandatory proforma on the specified pages. This tender includes a 25% +/- adjustment window on quantity or duration, both pre- and post-issuance. The inclusion of non-BOQ items is possible via the excess settlement mechanism, with documentary support required. This procurement targets credible service providers capable of managing multi-brand peripherals (HP, DELL, and OTHERS) under BEL governance.
Technical Specifications & Requirements
- Category: Comprehensive Annual Maintenance Service for desktops, laptops, UPS, switches, networking, and peripherals (HP, DELL, OTHERS).
- Scope: Annual maintenance across multiple device types; exact asset list to be furnished via BOQ or Scope file.
- Standards/Compliance: Adherence to BEL cyber security guidelines; PBG to be submitted; mandatory signing and stamping of all Scope and Terms pages.
- Delivery/Support: On-site/remote maintenance as per BEL ATC; response time and service levels to be defined in contract.
- Documentation: Price breakup per asset; mandatory Page No. 27 proforma; all related tables on Page No 06 to be completed.
- Experience: Vendor must show prior similar maintenance experience in the field; register office in Visakhapatnam preferred.
- ATC/Attachments: Access to the uploaded ATC file; vendor to comply with all pages.
Terms, Conditions & Eligibility
- EMD/PBG: A Performance Bank Guarantee is required.
- Location requirement: Registered office in Visakhapatnam.
- SOW/ATC Compliance: Must sign all ATC clauses and scope documents; confirm compliance.
- Quantities/Duration: The contract allows ±25% change in quantity or duration at contract issuance and post-issuance.
- Pricing: Provide a detailed price breakup for each asset; utilize the proforma on Page No. 27.
- Security: Adhere to BEL cyber security guidelines; procurements of peripherals must align with security terms.
- Documentation: Submit required bid documents (MSME/GST/PAN/Experience certificates) as per BEL T&C; ensure stamping and signatures across all pages.
Key Specifications
-
Maintenance category: Comprehensive Annual Maintenance Service for Desktops, Laptops, UPS, Switches, Networking and Cabling
-
Brands referenced: HP, DELL, and OTHER peripherals
-
Asset-level price breakup required
-
Compliance: BEL cyber security guidelines
-
PBG submission required
-
Proforma completion: Page No 27
-
Tables to fill: Page No 06
Terms & Conditions
-
PBG submission is mandatory with bid
-
Registered office must be in Visakhapatnam
-
Contract scope allows +/-25% adjustments
-
Price breakup per asset must be detailed
-
Compliance with BEL ATC and Scope is mandatory
Important Clauses
Payment Terms
Not disclosed in provided data; follow BEL ATC for schedule and milestones after contract award
Delivery Schedule
Response and resolution times to be defined in contract; on-site/remote maintenance as per scope
Penalties/Liquidated Damages
Not specified; typical BEL AMS contracts include SLAs and LDs per service level
Bidder Eligibility
-
Vendor with Visakhapatnam registered office
-
Demonstrated experience in similar AMS for desktops, laptops, and peripherals
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Capability to comply with BEL cyber security guidelines and sign ATC/Scope documents
Tender Data
Bid Details
Quantity
15
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
7
Experience Required
5 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Annual Maintenance Service - Desktops, Laptops and Peripherals - Comprehensive Annual Maintenance Service - Desktops, Laptops and Peripherals - Desktops- Laptops- UPS- Switches- Networking and Cabling-HP-DELL- OTHERS; HP,DELL,OTHERS
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-8607286.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
01-Dec-2025, 5:30 am
Opening Date
01-Dec-2025, 6:00 am
Required Documents
GST registration certificate
PAN card
Experience certificates for similar AMS contracts
Financial statements or solvency proof
EMD/Security deposit instrument (PBG) as applicable
Technical bid documents and compliance certificates
OEM authorizations or multi-brand service capability certifications
Signed Scope & Terms pages with official stamp
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for BEL maintenance tender in Visakhapatnam 2025?
Bidders must submit GST, PAN, experience certificates, financials, and EMD/PBG as per BEL T&C. Provide detailed price breakup per asset, complete Page No. 27 proforma, and sign all Scope/ATC pages. Ensure compliance with BEL cyber security guidelines and submit at least one prior AMS for desktops, laptops, or peripherals.
What documents are required for BEL AMS tender in Visakhapatnam?
Required documents include GST certificate, PAN, experience certificates for similar AMS, financial statements, EMD or PBG instrument, technical bid with compliance certificates, OEM authorizations for supported brands (HP, DELL, OTHERS), and signed Scope/ATC pages with company stamp.
What is the quantity adjustment allowed in BEL AMS contract?
The buyer allows +/- 25% change in contract quantity or duration at contract issue, and the same margin applies post-issuance. Bidders must accept revised quantities or durations accordingly.
What is the required PBG for BEL maintenance bid 2025?
A Performance Bank Guarantee (PBG) is mandatory. Specific value is defined by BEL in ATC; bidders should prepare a PBG as per contract terms and ensure it remains valid through contract duration.
Which brands are covered under BEL Desktops Laptops AMS tender?
The scope covers HP, DELL, and OTHER peripherals. Bidders should demonstrate multi-brand service capability and include asset-level price breakup for each brand item.
What is the location requirement for BEL AMS bidders?
Bidders must have a registered office in Visakhapatnam, enabling onsite support and compliance with local governance for the defense production procurement.
What are BEL cyber security guidelines in this tender?
Bidders must comply with BEL cyber security guidelines, sign the ATC, and ensure secure handling of assets. Non-compliance could render bids ineligible; attach a signed compliance statement with the bid.
How is price breakup required for BEL AMS procurement?
Provide a detailed price breakup per asset for desktops, laptops, UPS, switches, and networking. Use the mandatory Page No. 27 proforma and fill all tables on Page No 06 to enable transparent cost evaluation.