COOLANT FILTER ASSY
Indian Air Force
AMBALA, HARYANA
Posted:
13 March 2026
Closed:
23 March 2026
GEM
GEM
Indian Air Force COOLANT FILTER ASSEMBLY Tender 2026 Rajasthan-type Military Equipment Acquisition
Progress
Issue11-Jul-2026, 11:55 am
AwardPending
Quantity
8
Bid Type
Two Packet Bid
Key Highlights
- • Organization: Indian Air Force; procurement category: COOLANT FILTER ASSEMBLY for FLR cooling system
- • Requirement: only genuine parts; minimum 5 years residual market life; avoid end-of-life items
- • ATC/Specification: upload signed buyer specification ink and acceptance; technical evaluation based on SP
- • OEM focus: use of authentic OEM parts; no obsolescence risk; combined cooling system reliability
- • Commercial risk: termination rights for non-delivery, delays, insolvency, or misrepresentation
- • GST guidance: bidder bears GST; reimbursement limited to actuals or applicable rates
- • Documentation: SP copy, certificates as per ATC, and mandatory attachments
Categories
2
Tender Overview
Organization: Indian Air Force (Department Of Military Affairs). Procurement targets the COOLANT FILTER ASSEMBLY to support the Flight Level Radar (FLR) combined cooling system. Status shows no BOQ items and no explicit quantity or estimated value. The ATC requires upload of buyer-specified SP, with emphasis on using genuine parts and ensuring a minimum 5-year residual market life; OEM EOL risk must be avoided. GST considerations are noted with price adjustment and actual reimbursement rules. The procurement context focuses on non-obsolete, non-end-of-life components, highlighting a strict compliance posture and risk controls for military cooling subsystems.
Technical Specifications & Requirements
- Product name: COOLANT FILTER ASSEMBLY for FLR cooling system.
- Application: integrated with the Flight Level Radar cooling loop.
- Key criteria: only genuine, non-obsolete parts; minimum 5 years residual market life; acceptance contingent on ATC-signed specification.
- ATC/Specification: Buyer requires copy of buyer specification ink signed and acceptance; technical evaluation based on uploaded SP.
- Quality controls: OEM-authenticated parts; compliance with military-grade supply integrity; no end-of-life devices.
- Delivery/JSR: terms permit contract termination for non-delivery or delays; no explicit delivery window provided. (No BOQ items provided.)
Terms, Conditions & Eligibility
- EMD/ security: Not explicitly stated; bidders must comply with generic terms, including non-liquidity and non-bankruptcy status.
- Eligibility: Bidder must supply only genuine parts; ensure 5-year residual life; avoidance of obsolete items.
- GST: Bidder bears GST responsibility; reimbursement as actuals or applicable rates, up to quoted GST percentage.
- Documentation: Upload SP, signed specification, and relevant certificates per ATC; non-submission risks rejection.
- Termination rights: Buyer may terminate for non-compliance, delays, or financial insolvency of seller.
- Warranty/aftercare: Not explicitly defined; emphasis on OEM parts and timely delivery.
Key Specifications
-
Product/service: COOLANT FILTER ASSEMBLY for FLR cooling system
-
Quantity/estimate: Not specified in BOQ (0 items)
-
EMD/Value: Not disclosed in data
-
Experience: Must provide OEM-authenticated, genuine parts
-
Standards/Compliance: ISI/ISO not specified; OEM part compliance implied
Terms & Conditions
-
EMD not disclosed; bidders must meet general financial health criteria
-
Delivery/termination rights: Buyer may terminate for non-performance or delays
-
Documentation: upload SP, signed ATC, and OEM certifications; ensure non-obsolete parts
-
GST: apply GST, reimbursement as actuals or capped at quoted rate
Important Clauses
Payment Terms
GST responsibility lies with bidder; reimbursement as actuals or per applicable rate, not exceeding quoted GST
Delivery Schedule
Contract may be terminated if seller fails to deliver within stipulated period or cannot replace defective items promptly
Penalties/Liquidated Damages
Buyer may terminate for delayed delivery or deliver of non-genuine/obsolete parts; no explicit LD rate provided
Bidder Eligibility
-
Bidder must be non-liquidated and not in bankruptcy
-
Must supply only genuine parts, not obsolete items
-
Must upload SP, signed ATC, and OEM authorizations
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
COOLANT FILTER ASSY
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
AMRITSAR CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | AMRITSAR CITY | AMRITSAR CITY | - | - | 8 | 30 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9592917.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
SP copy uploaded by bidder
2
Signed buyer specification ink (ATC) and acceptance
3
Genuine parts certification/endorsements
4
Certificates confirming non-bankruptcy and financial soundness
5
GST registration details and PAN
6
Any OEM authorization or supplier certifications specified in ATC
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for IAF coolant filter tender in 2026 India
Bidders must submit SP with signed buyer specification ink, OEM authorizations, and certificates proving non-bankruptcy. Ensure the part is genuine, not obsolete, and has at least 5 years residual market life. Include GST details and ensure compliance with ATC documentation to avoid rejection.
What documents are required for IAF FLR coolant filter bid
Required documents include SP copy, signed ATC/specification, OEM authorization, GST certificate, PAN, experience certificates, financial statements, and any certificates proving authenticity of parts. Ensure all materials reflect non-obsolescence and OEM compliance for military hardware.
What are the technical specifications for FLR coolant filter
Specifications emphasize genuine coolant filter assemblies for FLR cooling loops; must be compatible with combined cooling system. Exact dimensions, connectors, and performance metrics are part of the signed buyer specification; OEM parts only; end-of-life items are prohibited.
When is the delivery deadline for IAF coolant filter
Delivery deadlines are defined by the contract terms; the buyer retains termination rights for delays or inability to deliver within the stipulated period. Vendors should plan for rapid replacement cycles and have spares or backup suppliers ready.
What are the GST considerations for IAF tender
GST must be calculated by the bidder; reimbursement by the buyer will be as actuals or per applicable rates, whichever is lower, up to the quoted GST percentage. Ensure GST registration details are up to date in bid submission.
What constitutes eligibility for IAF cooling system parts
Eligibility requires non-bankruptcy status, ability to supply genuine OEM parts, and a minimum 5-year residual market life commitment. Bidders must provide OEM authorizations, technical compliance certificates, and sign the buyer specification per ATC.
How to verify part genuineness for IAF RFQ
Verify OEM authorization, obtain manufacturer certificate of authenticity, and confirm part serials match OEM records. The ATC requires genuine parts; counterfeit or obsolete items will be rejected and may trigger contract termination per clause.
What is the impact of 0 BOQ items on bidding
Zero BOQ items imply the exact scope is defined in the signed buyer specification. Bidders must rely on the ATC and OEM guidance for itemization, ensuring the proposed coolant filter assembly meets the specified interface and performance requirements.
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Documents 4
GeM-Bidding-9592917.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS