PROCUREMENT OF HEAT EXCHANGER TUBES-VRMP
Hindustan Petroleum Corporation Ltd
VISAKHAPATNAM, ANDHRA PRADESH
Posted:
27 February 2025
Closed:
10 March 2025
GEM
GEM
HPCL Visakhapatnam Heater Tubes Tender 2026 - Visakhapatnam Procurement of Heater Tubes
Bid Publish Date
08-Jun-2026, 6:25 pm
Bid End Date
19-Jun-2026, 3:00 pm
Location
Progress
Issue08-Jun-2026, 6:25 pm
AwardPending
Quantity
30
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory Integrity Pact submission and compliance with HPCL policy
- • Option Clause allowing ±25% quantity variation and delivery extension rules
- • Door delivery to HPCL Visakh Refinery, Visakhapatnam; GST handling on vendor terms
- • Invoices in consignee name with consignee GSTIN; GST reimbursement policy
- • Declarations required: Not Banned, Relationship with other vendors, Land Border Form I, Local Content
Categories
1
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd (HPCL), Visakhapatnam Refinery, Visakhapatnam, Andhra Pradesh 530001. Procurement of Heater Tubes for door delivery to HPCL – Visakh Refinery. Scope: Supply of heater tubes; quantity can vary ±25% per option clause, with contract extension up to original delivery period. Estimated value / EMD: not disclosed in the provided data. Delivery terms: last date of original delivery order baseline; extended delivery time governed by the option clause, with a minimum 30 days. Unique clause: integrity pact compliance and GST handling as per supplier’s obligation.
Technical Specifications & Requirements
- Delivery location: HPCL – Visakh Refinery, Visakhapatnam, Andhra Pradesh (door delivery).
- Quotation format: unit rate per line item; all-inclusive of overheads, duties, and taxes; GST as applicable.
- Declarations to upload: Not Banned/Holiday list, Relationship with other vendors, Land Border Form I, Local Content, NSIC/ISO declarations to substantiate manufacturer claims, and any other relevant documentation.
- Billing: Invoice must be in the consignee name with the consignee GSTIN.
- Special terms: Integrity pact, deviation list for technical changes, and adherence to buyer terms.
- Value notes: No BOQ items listed; data limited to general supply of goods.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may modify quantity by ±25% during contract and extend delivery period proportionally with a minimum of 30 days.
- Integrity Pact: Upload scanned signed integrity pact per HPCL policy.
- GST: Vendor bears applicability; reimbursement as per actuals or applicable rate, whichever is lower.
- Payment terms: Invoice payable per terms; door delivery to Visakh Refinery; GST handling per purchaser rules.
- Documentation: Mandatory declarations and supplier information; GSTIN registration and PAN; standard bid documents.
- Compliance: Adherence to all buyer-specified terms; technical deviations to be listed in Deviation List. No explicit EMD amount disclosed in provided data.
Key Specifications
-
Product: Heater tubes
-
Delivery: door delivery to HPCL – Visakh Refinery, Visakhapatnam
-
Quantity: ±25% option on bid quantity
-
Billing: Invoice in consignee name with consignee GSTIN
-
Declarations: Not Banned, Land Border Form I, Local Content, NSIC/ISO where applicable
-
GST: Reimbursement as actuals or applicable rate, whichever is lower
Terms & Conditions
-
Option clause allows ±25% quantity variation and delivery extension with minimum 30 days
-
Integrity Pact must be uploaded; adherence to buyer terms on deviations
-
GST considerations and consignee GSTIN-based invoicing are required
Important Clauses
Payment Terms
Invoice payable per HPCL terms; GST handling per actuals or lower applicable rate; door delivery to Visakh Refinery
Delivery Schedule
Delivery period starts from baseline date; extended period allowed under option clause with proportional timing
Penalties/Liquidated Damages
Not explicitly stated in provided data; penalties if delivery terms are not met per HPCL policy
Bidder Eligibility
-
Experience in supplying heater tubes or equivalent components
-
GST registration and financial capacity demonstrated
-
Compliant with Integrity Pact and local content declarations
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Procurement of Heater Tubes
Authority Records
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Documents 9
GeM-Bidding-9437270.pdf
Main Document
Other Documents
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Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates related to heater tubes or equivalent modules
4
Financial statements / proof of financial capacity
5
EMD document (amount not disclosed in data; provide as per tender)
6
Technical bid documents and deviations, if any
7
OEM authorizations or manufacturer declarations (if applicable)
8
Integrity Pact signed copy
9
Local Content declarations and NSIC/ISO certificates (if claimed)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL heater tubes tender in Visakhapatnam 2026
To bid, submit unit rates per line item inclusive of overheads and GST; upload Integrity Pact, Not Banned declaration, Local Content, Land Border Form I, and NSIC/ISO declarations. Provide OEM authorization if required and ensure door delivery terms to HPCL Visakh Refinery are accepted.
What documents are required for heater tubes procurement in Visakhapatnam
Required documents include GST registration, PAN, experience certificates for heater tubes, financial statements, EMD documentation, technical bid with deviations, Integrity Pact, OEM authorizations (if applicable), and Local Content declarations for HPCL Visakh refinery.
What are the delivery terms for HPCL Visakh refinery bid
Delivery starts per baseline date; option clause allows ±25% quantity variation and extended delivery time, minimum 30 days; door delivery to HPCL Visakh Refinery is mandatory; invoices must reflect consignee GSTIN.
What is the integrity pact requirement for this tender in Visakhapatnam
Bidders must upload a signed Integrity Pact as per HPCL policy; failure to submit may disqualify the bid. Ensure compliance across all supplier relationships and procurement processes with the HPCL Visakh refinery.
How is GST handled for heater tubes supply tender in Visakh
GST is the bidder’s responsibility; HPCL reimburses GST based on actuals or the lower applicable rate; ensure accurate GSTIN on the consignee invoice for Visakh Refinery.
What are the key eligibility criteria for HPCL heater tubes tender
Eligibility requires relevant heater tubes supply experience, valid GST registration and PAN, positive financial standing, adherence to Integrity Pact, and declaration of Local Content; no explicit EMD amount disclosed in data.
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Documents 9
GeM-Bidding-9437270.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS