Ladakh Affairs Department Handheld Analog Transceiver Tender Leh Jammu & Kashmir 2025 - IS 9000 Tests, GST, Sample Submission

Tender Overview

Ladakh Affairs Department Jammu And Kashmir invites bids for a handheld analog transceiver procurement in Leh, Jammu & Kashmir (194101). The scope includes a handheld radio with specified RF power range, frequency/bandwidth details, and spare batteries, plus a compliance-oriented warranty. Bidders should anticipate a potential 25% quantity variation, with delivery timelines tied to the last delivery order date. The ATC emphasizes pre-delivery sample submission, GST/GSTR documentation, and EMD submission, highlighting the challenging Leh road connectivity during snow, necessitating timely material delivery within constrained windows. This tender emphasizes rugged design, license-free operation, and conformity testing per IS standards. Unique elements include extensive environmental and durability tests and NABL/ILAC lab test report availability while maintaining contract-rate stability during option periods.

Key differentiators: compliance with compact rugged design, IP-rated dust/water protection, battery redundancy, and extended temperature tolerance suitable for mountainous regions. The scope prioritizes conformity testing and supplier readiness for high-altitude logistics. The absence of a BOQ suggests itemized hardware and test requirements will be defined during technical evaluation.

Technical Specifications & Requirements

• Product category: Handheld analog transceiver
• Frequency range: Not specified in data; bidder must validate compatibility with local bands
• Bandwidth types: Noted as a performance feature; exact bandwidth spec to be confirmed in bid
• RF Power output range: Moderate handheld output; detailed value to be clarified in documentation
• Accessories: Includes spare batteries per radio set; count to be specified in BOQ
• Warranty: Provisioned under service terms; specific duration not provided
• Test reports: IS 9000 conformity tests required including:
  • Dry heat 16 hrs (max temp) IS:9000/part-3/section-5/1977
  • Cold test 4 hrs (min temp) IS:9000/part-2/section-4/1977
  • Damp heat cyclic 2 cycles, 40°C & 95% RH IS:9000/part-5/section-1/1991
  • Drop test 1000 mm ( handheld ) / 500 mm ( others) IS 9000 Part VII/SEC 3/1979
  • Vibration 12 hrs total IS 9000 Part VIII/1981
  • Storage test: -40°C 5 hrs then 70°C 16 hrs (IS 9000 references)
  • Bump test: 4000 bumps peak acceleration 400 m/s² (IS 9000 Part VII/SEC 2/1979)
• Test report availability: From Central Govt/NABL/ILAC accredited labs
• Delivery constraints: Sample submission before technical opening per ATC; 10 day delivery window post-contract in Leh due to snow
• Brand/OEM: License-free operation emphasis; durability and shielded casing recommended

Terms, Conditions & Eligibility

• EMD: Not specified in data; bidders must review ATC for exact amount and payment method
• Delivery: Option clause allows ±25% quantity variation; additional time calculated as (Additional/Original) × Original delivery period, minimum 30 days
• Sample submission: Must submit sample before technical evaluation opening
• GST: Must submit GST certificate and GSTR 3B
• Submission documents: Only required tender documents to be submitted; avoid unnecessary papers
• Delivery readiness: L1 bidder to mobilize materials within 10 days of contract due to Leh road connectivity issues
• Other technical notes: Frequency/licensing; IP-rated protection; weather and shock tolerance; battery life and spare battery provision; solar charging considered
• Payments: Standard terms to be clarified in contract; ATC references must be followed
• Warranty/penalties: Not detailed; ensure compliance with IS testing and ATC penalties if any